HomeMy WebLinkAboutResolution No. 2013-058CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2013 - D 5 .-'
A RESOLUTION OF THE CITY OF THE COLONY, TEXAS,
APPROVING THE TERMS AND CONDITIONS OF A THE
COOPERATIVE PURCHASING NETWORK (TCPN) CONTRACT
PROPOSAL BY AND BETWEEN THE CITY OF THE COLONY
AND TRANE U.S., INC., FOR REPLACEMENT OF THE HVAC
SYSTEM AT THE RECREATION CENTER GYMNASIUM,
WHICH IS ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "A"; AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID CONTRACT; PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council has determined that it is in the best interest of the
citizens to approve a The Cooperative Purchasing Network (TCPN) contract proposal with
Trane U.S., Inc., for replacement of the HVAC system at the Recreation Center
Gymnasium, which is attached hereto and incorporated herein as Exhibit "A"; and
WHEREAS, the City of The Colony agrees to pay a total of $230,045.00 for
replacement of the HVAC system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS, THAT:
Section 1. The City Council of the City of The Colony, Texas hereby
authorizes execution of a The Cooperative Purchasing Network (TCPN) contract proposal
with Trane U.S., Inc., for replacement of the HVAC system for the amount of $230,045.00.
Section 2. The City Manager is authorized to execute a The Cooperative
Purchasing Network (TCPN) contract proposal with Trane U.S., Inc., for said improvements,
which is attached hereto and incorporated herein as Exhibit "A".
Section 3. This resolution shall take effect immediately from and after its
passage.
PASSED AND APPROVED by the City Council of the City of The Colony,
Texas, this 5th day of November, 2013.
/ ze4�
Joe McCourry, Mayor
City of The Colony, Text
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E
ATT,ES
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Christie Wilson, City Secretary
APPROVED AS TO FORM:
OF
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a
Trane Dallas June 4, 2013
=-ATCPN 1400 Valwood Parkway, Suite 100
r +:,;, ., ,..,,,, Carrollton, Texas USA 75006
TAM* Phone: 972.406.6000
TCPN Proposal Fax: 972.919.2363
Service: 972.406.3670
Service Fax: 972.243.3186
Prepared For TCPN Number
City Of The Colony 02-10643-13-001
Attention Ship iinng
Terry Gilman freight allowed and prepaid
Site Terms
Recreation Center Gymnasium net 30 days -1% discount net 10
Pro*ect
2 -RTU Install with Controls
Trane is pleased to provide the following TCPN proposal to the City of The Colony for the replacement
of the City's initial investment. The following scope of work provides a turnkey solution including all
project labor, equipment, field materials, and Trane project management for the scope of work detailed
in this proposal. The scope of work and budgeted cost in this proposal is built upon your requirements,
as well as information documented from our site visit. This proposal is submitted with the following
scope, exclusions, and clarifications along with the attached installation terms and conditions.
If you have any questions concerning the scope of work, the proposed solutions, or anything else,
please feel free to call or email Joey Johnson. Thank you for this great opportunity.
Scope Summary
The site today consists of ten smaller ground mounted split systems, tagged AHU-7 thru AHU-16, that
are controlled independently to maintain the conditions within the space. The proposed solution would
demo the existing split system units and the associated service connections. Existing combustion air
intake and heater flue roof penetrations will be removed from underside the roof deck leaving the roof
top flashing as is. The roof will then be redone as part of another project which will be fulfilled by the
City of The Colony and is not part of this proposal. The ten existing thermostat locations will be
demoed and any existing conduit rough -in will be covered with a paint grip cover plate. The two new
zone sensors will re -use existing wall openings. These two new sensors will provide zone control for
each unit. Two new single zone air handling units will be placed on concrete pads and surrounded by 6'
high chain link fence with privacy slats and a gate. Two new independent electrical services will be run
to the units. The Supply Air (SA) and Return Air (RA) duct work will require wall openings be cut into
the exterior walls. These openings will have duct collars and be sealed to prevent :Nater intrusion. New
SA and RA ductwork will be connected to the units. This ductwork will be internally insulated and sealed
to prevent water intrusion. The SA ductwork will be run up the outside face of the buildings exposed
and will be painted to match the exterior brick color. Once through the wall the SA ductwork will be
suspended from the existing structure while the RA ductwork will terminate with an air intake grille
mounted on the interior wall of the gymnasium about 10' to 12' Above Finished Floor (AFF). The SA
ductwork within the gymnasium will be spiral paint grip galvanized and painted white. The condensate
lines overhead that are currently connected to the existing AHU drip pans will be removed back to the
valve at the main condensate line and capped. The electrical connections at the overhead AHU's will be
disconnected but the duplex outlet, wire and conduit will remain as mounted. New electrical service
feeders will be run in EMT conduit to the two new packaged units from the existing Panel
The site is not currently monitored from the central server located at City Hail and is being budget for
new equipment which would be a prime time to add the necessary controls to allow the City ofThe
Colony the capability to monitor and control the Gymnasium.
Trane Commercial systems — Ingersoll Rand 1 - 1400 Valwood Suite 100, Carrolton TX 75006
Trane Dallas May 20, 2013
For the controls portion of the work, Trane is proposing to tie the two new units together utilizing bacnet
MSTP communication. The units will report back to a Niagara based Jene controller which will be tied
to the customer's network and the associated control points will be mapped to the existing Niagara
supervisor.
This proposal is based upon our preliminary design concept. That concept drives the scope of work
defined within this proposal. Trane reserves the right to modify the scope of work and equipment
selections based upon the final design documentation. Any changes related to design concept
modifications will have no financial impact upon the city of The Colony. The city of The Colony and
Trane mutually agree that the final design documentation will supersede details within this proposal and
have no financial impacts.
Scope Detail — Gymnasium
Equipment
Pricing noted in this Trane proposal is ,good for only 30 days, and is subject to review thereafter. It
should also be noted that pricing noted in this proposal is based on an equipment release to fabrication
(after our receipt of approved submittals) with a shipping date not to extend beyond the end of 2"d
Quarter 2093.
Packaged Gas/Electric Rooftop Units (Qty: 2)
Item
Ta s
Q
Description
Model Number
Al
RTU -1,
RTU-2
2
20 Ton Packaged Unitary
Gas/E lec
YSH240F4RLA--
0601A1060004000000000000000
Standard horizontal packaged gas/electric
20 Ton
460/60/3
Reliatel
Standard condenser coil hail guard
Through the base electric
Unit mounted non-fused disconnect
0-100% Economizer, dry bulb control (Fld)
Single zone VAV standard motor
BACnet communications interface
Clogged filter switch and Fan failure switch
CO2 duct mounted, field sensor kit (Fld)
Comparative enthalpy kit (Fld)
Room sensor with temperature adjustment and override buttons (Fld)
1st Year Labor warranty
NOT INCLUDED — as part of the equipment:
- Controls/wiring
- Isolation/insulation
- Disconnects/circuit breakers
- Additional filters/belts/sheaves
- Smoke detectors
- Convenience outlets
- Double wall construction
- Stainless steel drain pan and/or heat exchanger
- Thermostats/sensors
- Owner training/maintenance
- Startup
- Any other item not listed in unit detail
Trane Commercial Systems - Ingersoll Rand - 2 - 1400 Valwood Suite 100, Carrolton TX 75006
Trane Dallas
General Construction
May 20, 2013
1. Necessary Project Management, Project Supervision, Safety Oversight, materials, tools, equipment, lifts,
hoisting, insurance and bonds necessary to complete the work described in this proposal.
2. Clean-up of construction materials and disposal offsite.
3. New concrete housekeeping pad sized to fit the unit footprint and support the ductwork coming off the unit.
a. 2 Pads - one pad per each unit
b. 3000 PSI concrete with a broom finish
c. 6" thick with #3 rebar at 12" OC Each Way
4. New perimeter fence enclosure at each housekeeping pad.
a. 6' high chain link fence
b. Double knuckle top and bottom chain link fabric.
c. 9 gage wire.
d. 2-3/8" metal posts — 0.095 metal thickness.
e. Green slats for the full height.
f. 8' gate on each enclosure.
5. Landscaping
a. Remove existing shrubbery and lawn edging at the West AHU location
b. Sand dress any ruts caused during construction and re -seed.
C.
3. 2 wall penetrations at each AHU for ductwork.
a. 1 penetration for SA Ductwork
b. 1 penetration for RA Ductwork
c. Wall escutcheons at each penetration to weather tight the opening
Painting
a. Exterior ductwork to be painted to match closely to the exterior brick color.
b. Interior gymnasium ductwork to be painted white.
c. Interior RA grills to be painted to match closely the interior wall color.
Demolition:
8. Remove 10 existing ground mounted condensing units and deliver them to the location designated by the
city within the city of The Colony.
a. Remove the 10 electrical disconnects
b. Remove the conductors back to the panel.
c. Leave conduit in place.
d. Leave line sets in place after flushing and capping.
e. Leave existing concrete housekeeping pads in place.
f. Leave existing 6' chain link fence in place.
9. Remove 10 existing AHU/Furnaces suspended from the gym roof.
a. Remove the condensate lines back to the nearest isolation valve at the main line and cap.
b. Remove the condensate drain pans.
c. Remove the control wiring from the AHU/Furnaces.
d. Remove the combustion air ductwork up to the underside of the roof.
e. Remove the heat exhaust ductwork up to the underside of the roof.
f. Remove 10 wall mounted thermostats serving the AHU's to be removed.
g. Remove the natural gas piping from the AHU back to the natural gas main and cap at the main.
The natural gas main will remain and be incorporated into the new natural gas service required.
h. The owner will remove the top hats on the combustion air and exhaust air penetrations and patch
the roof. This work will be conducted at the owner's timing.
Trane Commercial Systems - Ingersoll Rand - 3 - 1400 Valwood Suite 100. Carrolton FX 75006
Trane Dallas
May 20, 2013
Electrical
21. Existing 400 amp service is adequate for the needs of this project.
22. Existing ceiling mounted receptacles for the AHU/furnace will remain in place.
23. Provide and Install 2 new 70 amp/3 pole breakers in existing Panel "RH" to support the installation of the
2 new AMU's.
24, Provide and install 2 new branch circuits including the EMT conduit and conductors for the new AHU's.
25. Disconnects and VFD's are integral to the AHU's.
26. Install duct mounted smoke detectors.
Controls:
1. New 'Jene Web Controller [To be tied to the City's Network and Mapped at City Hall]
2. One (1) Jene 6000 Controller to include:
a. User Interface License
b. Network Connectivity License
r.. Embedded Pro Builder License
d. Bacnet MSTP Driver License
3. New Single Zone Variable Air Volume (SZ-VAV) Units (Factory Processor with Interface Card)
a. Two (2) SZ-VAV Units to include control/monitor points of:
i. Fan Start/Stop
ii. Fan Status
iii. Room Temperature Sensor — to be sent with equipment and field mounted
iv. Duct CO2 Sensor — to be sent with equipment and field mounted
v. Cooling Command — DX
vi. Heating Command - Gas
vii. Supply Air Temp
viii. Filter Status
ix. Damper Control — Return and Outside Air
x. Safeties:
A. Smoke Alarm — provided by Electrical Subcontractor, interlock wiring by Trane
Misc. [Field Mounted Controls]
a. One (1) Outside Air Temperature/Humidity Sensor
Trane Commercial Systems- Ingersoll Rand - 4 - 1400 Valwood Suite 100, Carrolton TX 75006
Mechanical
10.
Provide and Install 2 DX Ground Mounted AHU's with Gas Heat
11.
Provide and Install internally insulated SA & RA ductwork from each AHU to the inside face of the
building.
12.
Provide and install a RA grille at the inside face of the interior wall for the return air stream.
13.
Provide and install a spiral duct distribution system for the SA for each AHU to create 2 zones within the
gymnasium.
14.
The 2 - Zone split is to bisect the gymnasium at mid court along the line of the mid court curtain.
15.
Ductwork will be fabricated and installed per SMACNA Guidelines.
16.
Ductwork will be paint grip galvanized.
17.
Ductwork inside the gymnasium will have barrel diffuser for air distribution.
18.
Condensate from the units will be piped into a gravel well adjacent to each AHU equipment
19.
pad
Test and balance the air side at the unit to ensure adequate SA and RA as well as the duct distribution
diffusers.
20.
1$' year service and maintenance agreement for the Trane Equipment,
Electrical
21. Existing 400 amp service is adequate for the needs of this project.
22. Existing ceiling mounted receptacles for the AHU/furnace will remain in place.
23. Provide and Install 2 new 70 amp/3 pole breakers in existing Panel "RH" to support the installation of the
2 new AMU's.
24, Provide and install 2 new branch circuits including the EMT conduit and conductors for the new AHU's.
25. Disconnects and VFD's are integral to the AHU's.
26. Install duct mounted smoke detectors.
Controls:
1. New 'Jene Web Controller [To be tied to the City's Network and Mapped at City Hall]
2. One (1) Jene 6000 Controller to include:
a. User Interface License
b. Network Connectivity License
r.. Embedded Pro Builder License
d. Bacnet MSTP Driver License
3. New Single Zone Variable Air Volume (SZ-VAV) Units (Factory Processor with Interface Card)
a. Two (2) SZ-VAV Units to include control/monitor points of:
i. Fan Start/Stop
ii. Fan Status
iii. Room Temperature Sensor — to be sent with equipment and field mounted
iv. Duct CO2 Sensor — to be sent with equipment and field mounted
v. Cooling Command — DX
vi. Heating Command - Gas
vii. Supply Air Temp
viii. Filter Status
ix. Damper Control — Return and Outside Air
x. Safeties:
A. Smoke Alarm — provided by Electrical Subcontractor, interlock wiring by Trane
Misc. [Field Mounted Controls]
a. One (1) Outside Air Temperature/Humidity Sensor
Trane Commercial Systems- Ingersoll Rand - 4 - 1400 Valwood Suite 100, Carrolton TX 75006
Trane Dallas May 20, 2013
5. BAS Services Include:
a. System Engineering
b. Installation / As -built CAD Control drawings
c. Startup / Programming of Controls
d. Control Wiring installation
e. Eight (8) Hours of Owner Training
f. One (1) Year Warranty
6. Clarifications
a. BAS general scope is Trane's proposed intent
b. I.P. drops will be provided by the City of The Colony for Trane to use at no additional cost and
location will be coordinated with Trane
c. Any existing equipment affected by this scope is assumed in good operational order and does not
cover the cost of repairs.
d. Integration to any existing system is not detailed within proposal is not included
e. Fire -Smoke, control dampers and other fire alert devices are not included unless indicated.
f. Owner has indicated there is no Fire alarm System within the building.
g. Does not include anything not specifically detailed within this proposal.
h, Proposed pricing is based on work being performed during normal business hours.
i. Proposal does not include day to day work with T&B or Third Party Commissioning Agent.
j. Control wiring will be run in plenum rated cable in concealed but accessible areas.
k. Wiring inside the structure but exposed will be run in EMT conduit.
1. Wiring outside the structure will be run in I.M.C.
tn. Additional work outside of this scope must first be approved with a contract change order.
n. Electrical panels, feeders and fusing are assumed in good condition for new installation.
o. This proposal is good for 30 days at which time the price is subject to change.
p. Asbestos abatement or testing is not included.
q. Not responsible to remedy current or existing code violations.
r. This proposal meets 2013 TCPN guidelines which includes:
The Cooperative -Purchasing Network:
Pre -arranged / Pre -approved Total Price Tax Exempt ....,$ 230,045.00
.........................................
with equipment and installation and P&P Bond.
"All estimated hours are reference to the updated version of RS Means Cost Data with a Labor Location Factor of 0.75 and
do not exceed these hours. If RS Means estimate Guidelines are exceeded, a certificate of deviation will be provided."
Notes:
1. Applicable taxes are not included and will be added to the invoice.
2. Any service not listed is not included.
3. Work will be performed during normal Trane business hours.
Thank you for giving us this opportunity. If you have any questions or concerns, please call me at (972) 406-6060.
Sincerely,
Joey Johnson
Account Manager — Comprehensive Solutions
1400 Valwood Parkway, Suite 100
Carrollton, Texas 75006
Phone: (972) 406-6060
Fax: (972) 243-1398 y
This proposal is valid 30 days from Juae4, 2013
Trane Commercial Systems — Ingersoll Rand - 5 - 1400 Valwood Suite 100, Carrolton TX 75006
Trane Dallas
Printed
Title
Purchase Order
Acceptance Date
A faxed copy represents a legal and binding document
Authorized Representative
'574-64 ,/Kg
Title
Signature Date
May 20, 2013
Trane Commercial Systems - Ingersoll Rand - 6 - 1 1,00 Valwood Suite 100, Carrolton TX 75006
This agreement is subject to the Trane/TCPN Terms and Conditions.
SUBMITTED BY: Joey Johnson
Proposal Date: May 20, 2013
Sales Representative
CUSTOMER ACCEPTANCE
TRANE ACCEPTANCE
Authori epresentative
Trane U.S. Inc.
Printed
Title
Purchase Order
Acceptance Date
A faxed copy represents a legal and binding document
Authorized Representative
'574-64 ,/Kg
Title
Signature Date
May 20, 2013
Trane Commercial Systems - Ingersoll Rand - 6 - 1 1,00 Valwood Suite 100, Carrolton TX 75006