HomeMy WebLinkAbout02/03/2014 TECH
February 3, 2014
MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD
HELD ON
February 3, 2014
The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called
to order at 6:30 pm on the 3rd of February, 2014 at CITY HALL, in the City Managers
Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the
following roll call:
Bill Swink present
Stephen Hoffman present
Joye Grube absent
Lyle Snider present
Juan Martinez present
Kevin Van Winkle absent
Allen Harris absent
Council Liaisons
Mayor Joe McCourry present
Jeff Connelly absent
With four out of seven members present a quorum was established and the following
items were discussed.
1.0 CALL MEETING TO ORDER
Meeting called to order at 6:31
1.1 General announcements
Mr. Martinez said that he contacted the office of Representative Pat Fallon
regarding having the conduit put back into the planning of FM423 for the City to
be able to install fiber at some point. Representative Fallon will take this issue to
TXDot to discuss.
1.2 Staff announcements
Ted Ringener, IT Manager for the City of The Colony, handed out the newly
adopted policies and procedures for City Board Members. Mr. Ringener said that
board interviews for appointing new board members and re-appointing members
with expiring terms will be in March. Mr. Shallenburger said that the Police
Department is trying to have a representative at the next meeting for a
demonstration on the license plate readers discussed at the previous meeting. He
asked that board members let staff'know as soon as possible if they would not be
able to attend.
1.3 Council announcements
None
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February 3, 2014
2.0 DISPOSITION OF MINUTES
2.1 Acceptance of Technologies Board Minutes for a meeting held on January 6,
2014.
Motion to approve- Martinez; second by Swink; motion passed with all ayes.
3.0 CITIZEN INPUT
4.0 AGENDA ITEMS
4.1 Discuss possibility of creating a digital reference library for historical
purposes. (Martinez)
Mr. Martinez explained the reason behind his bringing this item to the Board.
Don Beckel with The Colony History committee explained what the committee
does currently. Megan Charters, Technical Services Librarian for The City of The
Colony Public Library, discussed three different software programs that could be
used for the purpose of creating a digital reference library. Mr. Ringener
suggested that Laserfache be researched because the City already uses the
program and it might be something that just needs an upgrade and additional
licenses purchased. He also suggested that a Web development company needs to
be contacted regarding the Website design rather than doing the design in-house.
4.2 Review and discuss website hosting vendors and the pros/cons of hosting the
city's websites internally. (Hoffman)
Mr. Hoffman stated that he would like to table this issue until the March meeting
because he did not get the information back from the vendor in time to bring it to
the meeting.
4.3 Review bid specifications for police department patrol car laptops.
(Ringener)
Mr. Ringener gave the Board an update on the status of the laptop upgrades.
5.0 ADJOURNMENT
With no further business, the meeting adjourned at 7:32 p.m.
APPROVED:
HUILA,
,,Stephan doffman, Chair Betty Par plin, Reco ding Secretary
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