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HomeMy WebLinkAbout02/11/2014 P&Z MINUTES CITY OF THE COLONY PLANNING AND ZONING COMMISSION FEBRUARY 11, 2014 After determining that a quorum was present, the Planning and Zoning Commission of the City of The Colony, Texas convened into Regular Session which was held on Tuesday, February 11, 2014 at 6:30 PM in the City Council Chambers located in City Hall, 6800 Main Street, The Colony, Texas, at which time the following item was addressed: Board Members Present: Karen Haines, Chairman; Brian Wade, Vice-Chairman; Shannon Hebb; Cody Hall; Detrick DeBurr and Brian Buffington. Cesar Molina Jr. arrived at 6:36. Board Members Absent: None City Council Liaison Absent: David Terre, City Council Place 4 Staff Present: J. Michael Joyce, AICP, Planning Director; Brooks Wilson, AICP, Senior Planner; Gordon Scruggs, Engineering Director; Brian McNuelty, Recording Secretary and Ed Voss, City Attorney. 1.0 CALL REGULAR SESSION TO ORDER Chairman Haines called the meeting to order at 6:30 PM. 1.2 CITIZEN INPUT No citizens came forward during Citizen Input. 2.0 CONSENT AGENDA 2.1 Consider approval of the minutes of the January 28, 2014 Regular Meeting. Commissioner DeBurr brought two errors in the Minutes to the Commission's attention. Ms. Wilson stated that those errors had been discovered and corrected prior to the meeting and that the Minutes to be signed by the Chairman reflected the change. Commissioner DeBurr moved to approve the Minutes, as corrected. Commissioner Wade seconded the motion and the motion carried (6-0). 3.0 DISCUSSION ITEM 3.1 SP13-0020 - In-N-Out Burgers Site Plan Discuss and consider making a recommendation to City Council on a request for approval of a Site Plan for a 3,750 square foot restaurant, called In-N-Out Burgers, on approximately 1.20 acres, located on the southwest corner of the Sam Rayburn Tollway (S.H. 121) and Plano Parkway. Ms. Wilson presented the staff report. Minutes of the Planning and Zoning Commission February 11, 2014 Page 2 of 3 Mr. Brian Fetz, GHA Architecture, 14110 Dallas Parkway, Dallas, Texas, representing In-N-Out Burgers, stated that he has worked with In-N-Out Burger for three years and that the company is looking forward to being part of The Colony community. Commissioner Hall asked about the discrepancy between the number of spaces provided shown on the staff report and the PowerPoint presentation. Ms. Wilson said she would check the numbers. Mr. Fetz responded that In-N-Out had made some minor revisions in the Site Plan that changed the number of parking spaces they are providing. Commissioner Hall added that he is aware that every last space is needed due to the popularity of the restaurant chain and asked about the stacking and cueing during the first few months of operation. Mr. Fetz responded that In-N-Out works with each city to determine the best way to provide parking and cueing on the site and that they hire off-duty police officers to manage the traffic flow. Traffic would be managed to prevent overflow into the streets. Commissioner Molina asked about the "hooded" left turn into the site off of Plano Parkway and whether the Engineering staff had reviewed the plan. Gordon Scruggs, Engineering Director, said that the "hooded" left turn lane was a compromise since a full median break would be located too close to the intersection of S.H. 121 and Plano Parkway. Mr. Scruggs stated that the left turn lane into In-N-Out should not conflict with the left turn lanes on northbound Plano Parkway to westbound S.H. 121. Mr. Scruggs added that the entire 433 acre Nebraska Furniture site has been analyzed for traffic impacts and that the infrastructure improvements reflect this plan. Mr. Fetz added that his architectural firm and In-N-Out's engineering firm has had open communications with the planners of the NFM site and are coordinating their efforts to manage traffic. Commissioner Wade asked if PD-25 has requirements for exterior materials. Ms. Wilson answered that it does not. Commissioner Wade stated that a 100% stucco building does not tend to wear well in Texas - whether it is due to the product itself, the craftsmanship or the heat. Mr. Fetz responded that In-N-Out maintains its buildings with a full time staff - painting, updating, and refurbishing the properties, and that stucco deterioration has not been a problem with the company. Mr. Scruggs added that the existing free right turn lane from eastbound S.H. 121 to southbound Plano Parkway will be extended approximately 300 feet beyond its normal length. Minutes of the Planning and Zoning Commission February 11, 2014 Page 3 of 3 Commissioner Hebb asked who is responsible for the maintenance of the extensive right-of-way located north of the In-N-Out property. Mr. Scruggs responded that the drainage is the responsibility of TxDOT. However, although the maintenance of the landscaping in the right-of-way is technically the responsibility of TxDOT; in practicality, the adjacent landowner maintains the landscaped portion of the right-of-way. Mr. Fetz added that In-N-Out intends to maintain the landscaped area by "over-spraying" in that area (placing the irrigation lines within private property, but aiming the heads toward the area owned by TxDOT). Commissioner Hebb then asked if sidewalks will be provided, along with handicapped access at the corners, along S.H. 121 and Plano Parkway. Mr. Scruggs responded that sidewalks are being discussed, but that this issue has not been resolved as yet. Sidewalks along S.H. 121 may be required by federal mandate. He added that a bike trail is planned for the east side of Plano Parkway in this location to connect Austin Ranch with Paige Road. Mr. Fetz said that he would work with staff to resolve this issue prior to the City Council meeting. Chairman Haines asked about the discrepancy between the acreage shown on the staff report and the PowerPoint presentation. Ms. Wilson said that she would ascertain which is correct and use that acreage number in the future. Mr. Fetz added that a slight change in the layout of the property caused the acreage to be reduced from 1.23 acres to 1.20 acres on the revisions. There being no further questions or discussion, Chairman Hames asked for a motion. Commissioner Hall moved to approve the Item 3.1. Commissioner Hebb seconded the motion and the motion carried (7-0). There being no further questions or discussion, Chairman Haines adjourned the Regular Session of the Planning and Zoning Commission at 6:52 p.m. Karlin Haines, Chairman 4- A'I "ell Brian Mc uelty, Recording Secretary