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Home My WebLink About01/15/2014 CDC January 15 2014 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION JANUARY 15TH 2014 The Special Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 15th day of January 2014, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn Vice President Present Pare Nelson - Staff Kathy Braby Treasurer Present Eve Morgan - Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Present Richard Boyer - Council Liaison Don Beckel Member Present Susana Perez Member Present And with all board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcement of upcoming civic events and activities r- Disc Golf Tournament - " The Polar Open Disc Golf Tournament is Saturday, January 25`1' at Bill Allen Memorial Park, players come from surrounding cities and even from other states. Registration is in progress. Daddy Daughter Dance The dance is Saturday, Feb. 3"d at The Fairfield Inn at The Cascades Event Center. This year a third dance was added; the dance times are 3:00, 5:00 and 7.-00. The fee is $35 and that does include a photo. Citizen Input - Noire 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of the regular session December 12t' 2013. 2.2 Consider acceptance of the CDC financial reports for the month of December 2013 2.3 Consider approval of a design services contract from Dunkin Sims & Stoffels for the reconstruction of the Park Loop Trail. 2.4 Consider approval of a request from the American Cancer Society and make a recommendation to Council regarding the use of Five Star and the mobile stage for the annual Relay for Life event in The Colony Motion to approve Leary; second - Cole; motion passes with all ayes. 1 January 15 2014 3.0 REGULAR AGENDA ITEMS 3.1 Public hearing to receive input regarding - Steve opened the public hearing at 6:40p. m. • Reimbursement to the City for acquisition of land in the Eastvale area for a future park - The land acquisition for the future park in Eastvale is complete. The cost was $153,013.41 which was under budget. This item is for the CDC to reimburse the city. • Funding for a Master Plan for a new Veteran's Memorial Park - The undeveloped land at Five Star adjacent to Memorial Dr. is the location for this project. Halff Associates was selected to be the master plan design consultant; their fee is $29,500. • Funding for pavilion expansion at Kids Colony 2 playground - The budget for this project is $85, 000 and we have received a quote for $80, 000 which does include the site work. There will be $5, 000 available for amenities, picnic tables and trash cans. The public hearing was closed at 6:44p. m. 3.2 Action to be taken as a result of the public hearing - Taking action on these projects tonight authorizes Pam and Eve to move forward with funding after the 60 day comment period is over. • Reimbursement to the City for acquisition of land in the Eastvale area for a future park - Motion to approve reimbursement to the City for acquisition of land in the Eastvale area for a future park contingent upon any required approval by City Council, and completion of the 60 day published notice requirement as required by state law - Cole; second - Beckel; motion passes with all ayes. • Funding the design services agreement for the new Veteran's Memorial Park Master Plan - Motion to approve funding the design services agreement for the new Veteran's Memorial Park Master Plan contingent upon any required approval by City Council, and completion of the 60 day published notice requirement as required by state law - Perez; second - Braby; motion passes with all ayes. • Funding for pavilion expansion at Kids Colony 2 Playground - Motion to approve funding for pavilion expansion at Kids Colony 2 Playground contingent upon any required approval by City Council, and completion of the 60 dory published notice requirement as required by state law - Leary; second - Beckel; motion passes with all ayes. 2 I - -1 M ~ January 15 2014 3.3 Discuss and consider approval of the bid for fencing enhancements at Bridges Cemetery - Eve told the board we have received 3 quotes to replace the fence near the water tower and on the side along Chesapeake Dr. We have also contacted some environmental companies who will be doing archeological studies while the fence is being installed so we can see what kind of material is coming out of the ground. The low bid was received from Titan Fence for $16,767. 00 and a bid from Versar, Inc. for $816.76 to monitor the post hole excavation, for a total of $17,583. 76. Don reminded the board that a master plan has to be submitted to the Texas Historical Commission, but the committee hasn't met yet. He said there is an idea about the gate area to have a sign that says "Bridges " across an archway on the gate and there was also discussion about having a free-standing archway at the gate; this will have to he discussed with the contractor and it would be a good enhancement. Motion to approve the bid from Titan Fence for $16, 767.00 for fence replacement and Versar, Inc. for $816.76 for archeological observation for the fencing enhancements at Bridges Cemetery Beckel; second - Braby; motion passes with all ayes. 3.4 Receive update from staff and discuss the following items - Election of officers - When City Council changed the election date from May to November, they also changed the terms of the city boards; they will now expire in June instead of December. Normally new officers are elected in January, but we will wait until June to elect officers. Human Sundial Project @ Stewart Creek Park Work is being done to find ways to reduce the cost of this project; one way is to do the project management in-house and another idea is to create the signs in-house. Eve and Pam have been able to get the construction cost of the project reduced to $15, 000. Eve displayed a full size mock-up of the sundial so the board could see exactly where each piece will go and it will also be used as a template for the contractor. There was discussion about making an oval shape 2 sided sign - one side would have information with text and graphics about the sundial and the other side would have information about Keith. The consensus of the board is to create the sign in-house. Lions Club Pond Dredging Project - There was a pre-bid meeting and 4 companies attended The bid opening is January 28`x' and the results will be presented to the board on Feb. 13`1'. The silt will be hauled away, the pond will be drained, the fish will be removed, and the dead trees will be removed. The playground will stay open as long as possible during this project, but we won't allow any pavilion rentals until the work is complete. Dog Park - Pam sent a list of questions (survey) about dog parks to other cities to get information about their dog parks to educate this board and City Council about what currently exists in other cities and to find out what kind of issues they have or are having in their dog park. The results will be shared at the next board meeting. Work Session with City Council - This will be on the City Council's next agenda. Pam is trying to get the meeting scheduled on the February CDC meeting date. 3 January 15 2014 There being no further business to discuss, the meeting was adjourned at 7:29p.m. Kathy Neal, Recording Secretary Stephe6 Sohn, Vice President 4