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HomeMy WebLinkAbout01/28/2014 P&Z MINUTES CITY OF THE COLONY PLANNING AND ZONING COMMISSION JANUARY 28, 2014 After determining that a quorum was present, the Planning and Zoning Commission of the City of The Colony, Texas convened into Regular Session which was held on Tuesday, January 28 2014 at 6:30 PM in the City Council Chambers located in City Hall, 6800 Main Street, The Colony, Texas, at which time the following item was addressed: Board Members Present: Karen Haines, Chairman; Brian Wade, Vice-Chairman; Shannon Hebb; Cesar Molina Jr.; Cody Hall; Detrick DeBurr and Brian Buffington. Board Member Absent: None City Council Liaison Present: David Terre, City Council Place 4 Staff Present: J. Michael Joyce, AICP, Planning Director; Brooks Wilson, AICP, Senior Planner; Gordon Scruggs, Engineering Director; Brian McNuelty, Recording Secretary and Ed Voss, City Attorney. 1.0 CALL REGULAR SESSION TO ORDER Chairman Hames called the meeting to order at 6:30 PM. 12 CITIZEN INPUT No citizens came forward during Citizen Input. 2.0 CONSENT AGENDA 2.1 Consider approval of the minutes of the November 26, 2013 Regular Meeting and the January 7, 2014 Special Session with City Council. Commissioner Hall moved to approve the Item 2.1. Commissioner Hebb seconded the motion and the motion carried (7-0). 2.0 CONSENT AGENDA 2.2 FP13-0016 - Griffin Middle School Addition, Lots I and 2, Block A Consider approval of a Final Plat of Lots 1 and 2, Block A of Griffin Middle School Addition, of the BBB and CRR County Survey, Abstract No. 194, being a 30.15 acre tract of land, located on the south side of the North Colony Boulevard at Ragan. Chairman Hames recused herself from the Items 2.2 and 3.1 as she has a potential conflict of interest as an employee of Lewisville ISD. Vice-Chairman Wade called for a motion on Item 2.2. Commissioner Molina moved to approve the Item 2.2. Commissioner Hebb seconded the motion and the motion carried (6-0). Minutes of the Planning and Zoning Commission January 28, 2014 Page 2 of 4 3.0 DISCUSSION ITEMS 3.1 SP13-0011- Griffin Middle School Site Plan Discuss and consider making a recommendation to City Council on a request for approval of a Site Plan for a 200,500 square foot middle school for the Lewisville Independent School District, called Griffin Middle School, on approximately 16.80 acres, located on the south side of North Colony Boulevard at Ragan Road. Ms. Wilson presented the staff report. Commissioner Buffington asked if the school's proposed traffic pattern would conflict with the traffic pattern at nearby Peter's Colony Elementary School. Mr. Robert Howman, Glenn Engineering, 4333 Newton Street, The Colony, responded that the access drive shown on the exhibit does not connect with the elementary school. In addition, the schools have different drop off and pick up times that are separated by at least thirty minutes. Commissioner Hall asked if the drive shown was John Yates Drive. Mr. Howman responded that the drive is an internal drive only and that John Yates Drive is located several hundred feet southwest of this location. Commissioner Buffington asked about the construction of the new school, given that the plans show that there is an overlap between the existing and the proposed school. Mr. Howman responded that a portion of the existing school will have to be demolished prior to the completion of the new school and that the new school will be constructed in phases to avoid student conflict. Commissioner Hall asked how the students attending Griffin Middle School would be protected from the construction. Mr. Howman answered that a minimum distance of twenty feet between the students and the new construction would be maintained at all times, per the Fire Department requirements for emergency access. Commissioner Hall then asked Mr. Howman to detail the traffic patterns. Mr. Howman described the student drop off points and the separate bus drop off points on the exhibit. He added that at the beginning of the school year, traffic cones and teachers/staff would be guiding the parents to learn the new traffic patterns to achieve greatest efficiency and also to allow triple the amount of stacking off of North Colony Boulevard - a goal of the traffic plan. Commissioner Molina asked about the provision of parking during the demolition of the existing school. Mr. Howman answered that the demolition would occur during the summer months when less parking is needed. Minutes of the Planning and Zoning Commission January 28, 2014 Page 3 of 4 Commissioner Molina asked the location of the band room. Mr. Howman responded that he believed that the band room was located on the northeast side of the building, near the bus drop off point. Commissioner Hebb asked who acts as pedestrian guards. Mr. Howman said that teachers and staff share the duty of traffic monitoring. Commissioner Hebb asked about the timing of the sports field. Mr. Howman responded that the track and field will be built last. Commissioner Hebb asked about the diameter of the bus turn-around. Mr. Howman said that the bus turn-around had a 120 foot turn-around diameter, enough to accommodate loading and unloading of four busses at a time. Commissioner Hall asked about the number of entrances to the school and would there be security at all entrances. Mr. Howman said that four entrances would be used at the beginning and end of the school day. During the course of the school day, all school doors would be locked and only the front door would be used for access from the public. There being no further questions from the Commission, Acting Chairman Wade called for a motion. Commissioner Hall moved to approve the Item 3.1. Commissioner Molina seconded the motion and the motion carried (6-0). 3.0 DISCUSSION ITEMS 3.7 SP13-0022 - SecurLock Access Discuss and consider approval of a request for approval of a revised site plan to allow a second entrance drive to SecurLock Mini Storage Warehouse off of Cougar Alley. Chairman Hames returned to preside at 6:53 pm. Ms. Wilson presented the staff report. Commissioner Hall asked if the second entrance was the only change to the site plan. Ms. Wilson answered affirmatively. Commissioner Hebb asked the applicant if there were security cameras at the entrances. Mr. Walter Nelson, representing SecurLock, 1812 Carla Avenue, Arlington, Texas, responded that there would be a security camera at the keypad location and at several locations throughout the mini warehouse complex. Minutes of the Planning and Zoning Commission January 28, 2014 Page 4 of 4 There being no further questions from the Commission, Chairman Hames called for a motion. Commissioner Wade moved to approve the Item 3.2. Commissioner Hall seconded the motion and the motion carried (7-0). There being no further questions or discussion, Chairman Hames adjourned the regular Session of the Planning and Zoning Commission at 7:02 p.m. Kare Hames, Chairman rian cNuelty, cording S ry