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Home My WebLink About01/06/2014 TECH January 6, 2014 MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD HELD ON January 6, 2014 The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called to order at 6:30 pm on the 6th of January, 2014 at CITY HALL, in the City Managers Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the following roll call: Bill Swink present Stephen Hoffman present Joye Grube absent Lyle Snider absent Juan Martinez present Kevin Van Winkle absent Allen Harris present Council Liaisons Mayor Joe McCourry absent Jeff Connelly absent With four out of seven members present a quorum was established and the following items were discussed. 1.0 CALL MEETING TO ORDER Meeting called to order at 6:34 1.1 General announcements Mr. Harris said that it would be nice to receive reminders of the upcoming meetings on personal email accounts as well as city email accounts. Ted Ringener, IT Manager for the City of The Colony, stated that the decision to do this would reside with upper management. All board members should expect a meeting every month unless they are notified otherwise. 1.2 Staff announcements 1.3 Council announcements 2.0 DISPOSITION OF MINUTES 2.1 Acceptance of Technologies Board Minutes for a meeting held on November 4, 2013. Motion to approve- Harris; second by Swink; motion passed with all ayes. 1 January 6, 2014 3.0 CITIZEN INPUT Juan Martinez stated that he had contact with a citizen that requested that he bring up an issue regarding restrictions on yard sales. He expressed to the citizen that the board he serves on was probably not the correct board to bring this issue to. Mr. Harris said for Mr. Martinez to refer the citizen to the Code Enforcement Advisory Board. 4.0 AGENDA ITEMS 4.1 Review and discuss website hosting vendors and the pros/cons of hosting the city's websites internally. (Ringener) Mr. Hoffman stated that he sent a questionnaire to Scott Cavness in the IT department and once he receives this back he will be able to get three different quotes for website hosting. Mr. Ringener said he will have the questionnaire filled out and back to Mr. Hoffman next week. Mr. Hoffman will forward the information to Mr. Ringener once he receives the quote back and this will be discussed at the next meeting. 4.2 Discuss traffic cams and citywide cam views of the city. (Martinez) Mr. Martinez said that he is not referring to traffic cams but rather a city camera on a water tower for weather purposes. Mr. Harris said that he is not so much concerned with a weather camera. He would rather have cameras placed at locations throughout the city that have had vandalism first. Mr. Ringener asked if this is a technology that the board would like to consider. Mr. Harris said that you could get better information on phone apps than would be available from a camera on a water tower and it is unnecessary. It was decided that the issue will be tabled for future review. 4.3 Discussion on performing research of license plate readers. (Shallenburger) Mr. Shallenburger explained that this was an item the Mayor requested be brought to the Board. Joe Clark, Chief of Police for the City of The Colony, explained the operations of the license plate readers and the ways they could be utilized within the City. Chief Clark explained that his issue with these readers stems more from a policy stand point regarding data retention and the lack of current protocols. Mr. Harris said the Board should be considering the technology of the readers and not policies and procedures. Mr. Martinez said his concern with these would be with the length of time the data is stored and what entity the data is shared with. Mr. Harris stated again that they Board should only be considering the technology and the policies and procedures should be decided by Council. Mr. Hoffman made a motion to move forward with the research of the technology; second by Mr. Martinez; motion passed with all ayes. 5.0 ADJOURNMENT With no further business, the meeting adjourned at 7:25 p.m. 2 January 6, 2014 APPROVED: f . Stephen Hoffman, Chair Betty Pavni lin, Recordi g Secretary 3