HomeMy WebLinkAboutResolution No. 2014-006CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2014- Qy
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF A
PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE
CITY OF THE COLONY AND DUNKIN SIMS STOFFELS, INC. FOR
DEVELOPMENT OF BID SPECIFICATIONS AND PROJECT
MANAGEMENT FOR RECONSTRUCTION AND EXPANSION OF THE
PARK LOOP TRAIL, WHICH IS ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "A"; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE CONTRACT; AND PROVIDING
AN EFFECTIVE DATE
WHEREAS, the City and Consultant have entered into an agreement such that the
Consultant is to provide the following services: DEVELOPMENT OF BID SPECIFICATIONS
AND PROJECT MANAGEMENT FOR THE RECONSTRUCTION AND EXPANSION OF
THE PARK LOOP TRAIL; and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the Contract with DUNKIN SIMS STOFFELS, INC., which is attached hereto and incorporated
herein by reference as Exhibit "A," under the terms and conditions provided therein.
WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum of
$27,460.00 for professional services and an amount not to exceed $3,000.00 for reimbursable
expenses.
WHEREAS, that the project shall be funded through the Community Development
Corporation Park Improvements Fund 825 and an Atmos Energy Contribution.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS THAT:
Section 1. The Professional Services Agreement which is attached and incorporated hereto
as Exhibit "A", having been reviewed by the City Council of the City of The Colony, Texas, and
found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby,
in all things approved in the amount not to exceed $30,460.00, and the City Manager is hereby
authorized to execute the Contract on behalf of the City of The Colony, Texas.
Section 2. That this Resolution shall take effect immediately from and after its adoption
and it is so resolved.
2014.
ST:
PASSED, APPROVED and EFFECTIVE this 4th clay of February,
. U, J4-,4
Christie Wilson, City Secretary
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SEAL
'TEX AS,,
>e McC rry, Mayor
ity of Ae Colony, T
OVED AS
eff Moore, Oty Attorney
November 8, 2013
Eve Morgan
Parks Development Manager
The Colony Parks and Recreation Department
5151 North Colony Blvd.
The Colony, Texas 75056
Dear Ms, Morgan:
We appreciate the opportunity to submit this Scope of Services for design and construction plans
for the removed portions of the Park Loop Trail and the trail linkage at B.B. Owens Elementary
School, Dunkin Sims Stoffels, Inc., (DSS) will serve as the prime Consultant to The Colony Parks
and Recreation Department on these trail projects.
The following Scope of Services outlines the professional services to be performed in association
with the design and construction documentation of the removed portions of the Park Loop Trail
within the Atmos Energy right-of-way and the trail linkage at B.B. Owen Elementary School.
SCOPE OF SERVICES
Existing Conditions/Base Map
On-site surveys of the aforementioned trail segments will be prepared by a Registered
Public Land Surveyor, as a subsidiary service within this project scope. These surveys
will delineate the elevational and spatial position of the existing conditions and
topographic contours, Upon receipt of the above outlined information DSS will prepare a
base map for use in the development of the design and construction documents for the
removed portions of the Park Loop Trail and the trail linkage adjacent to B.B. Owen
Elementary School. The trail linkage adjacent to B.B. Owen Elementary School shall run
east along the north side of Squires Drive, from its intersection with Taylor Street, until it
crosses the eastern school driveway, where it will turn north running along the east side of
and parallel to the driveway, to connect to the future pedestrian trail extending south from
the residential subdivision located north of B.B. Owen Elementary School, and within the
city limits of Frisco, Texas.
Schematic Design
DSS will prepare a schematic plan(s) illustrating design solutions for the removed lengths
of Park Loop Trail and the trail linkage adjacent to B.B. Owen Elementary School, as
discussed with the Client. The schematic design for the removed portions of the Park
Loop Trail will illustrate alignment alternatives within the Atmos Energy right-of-way. An
alignment will also be prepared for the B.B. Owen Trail Linkage. The schematic design(s)
will be presented to the Client for review and comment.
Final Design
DSS will incorporate Client comments and further develop the chosen schematic design
or combination of designs. The resulting final Park Loop Trail and B.B. Owen Trail
Linkage design and opinion of probable cost will be presented to the Client for review and
comments. The final design for each location will be refined and Client comments will be
incorporated as feasible within the professional standard of practice.
Design Development Phase
DSS will begin preparation of the construction documents by further analyzing the Park
Loop Trail and B.B. Owen Trail Linkage alignments and proposing refined design
recommendations and solutions for additional review and comment by the Client. A
detailed opinion of probable cost will be prepared for the construction of the proposed trail
lengths.
Construction Documents and Specifications
Construction documents and specifications will be prepared for the re -construction of the
Park Loop Trail and the construction of the B.B. Owen Trail Linkage. The construction
plans and specifications shall be submitted for review. Following review, the construction
documents shall be refined to address any comments and concerns noted by the Client. A
final opinion of probable cost will be prepared for submission with the construction
documents.
Bidding Phase
DSS will perform the following services relative to project bidding:
■ Distribute the plans and specifications to potential bidders answering bidders'
questions and interpreting the drawings during the bid phase.
■ Prepare addenda, as necessary, to interpret and clarify the bidding documents.
• Issue addenda to all plan holders of record.
■ Assist the Client in receiving bids.
■ Tabulation of the bids and make recommendations to the Client regarding the bids.
Construction Observation
The Consultant will perform the following professional services during construction of the
facilities:
■ Consult and provide advice.
■ Preparation of elementary and supplementary sketches required to resolve field
conditions.
• Approval of submittals and shop drawings submitted by the Contractor for
conformance with the design concept.
• The Consultant shall make periodic site visits (bi-weekly, minimum) to determine if
the project is proceeding in accordance with the contract documents. This shall not
involve exhaustive or continuous on-site inspections to check the quality or
quantity of work or materials. DSS shall not be responsible or liable for the
Contractor's failure to perform the construction work in accordance with the
contract documents. DSS has included ten (10) site visits within our project scope;
based upon an anticipated construction length of 4 to 5 months.
• Review all certificates for payment submitted by the Contractor and make
appropriate recommendations for approval of pay requests.
• Consult with the Client regarding change order items.
• Provide punch list of incomplete and incorrect items for the Contractor to complete
the project.
Compensation to Consultant
The Consultant's fee for the services within the various design phases, preparation of
construction documents and project bidding phases of the project is $20,360,00.
DSS's professional fees for the services outlined within the separate phases of work,
delineated above are as follows:
Existing Conditions / Base Map $ 850.00
Schematic Design $ 1,550.00
Final Design $ 850.00
Design Development $ 1,260,00
Construction Documents & Specifications $ 6,740.00
Bidding $ 2,230.00
Construction Observation $ 6,880.00
TOTAL: $20,360.00
3
Subsidiary Services:
The Consultant will provide the following services to develop/provide information which
supplements the Consultants basic scope of services.
Site Topography Survey — A one -foot interval in-situ topographic map and site survey
will be prepared for both the Park Loop Trail site and the B.B, Owen Elementary Trail
Linkage site. Location and spot elevations for existing site features will be established,
e.g. substantial trees, sanitary sewer manholes, existing pavement limits and grades,
storm sewer inlets, etc. This information will be supplemented by the incorporation of
all known easements and utilities. This does not include a Boundary Survey of the
existing property lines at both locations. The professional fee for the Park loop Trail
survey is $5,000.00. The B.B, Owen Trail Linkage survey fee is $2,100.00,
Reimbursable Expenses
Reimbursable expenses include, but are not limited to, the following:
Printing/reproduction and photocopying charges, delivery/courier and mailing
expenses. DSS will invoice reimbursable expenses to the Client at their actual
incurred cost. Based on past projects of a similar scope, DSS recommends that the
City budget $3,000,00 for reimbursable expenses.
Additional Design Services
DSS will provide design services not identified in this Scope of Services upon receipt of
authorization from the Client. We propose that additional services be provided on an
hourly rate basis with a mutually agreed "not to exceed" total, For additional services the
following hourly rates shall be used:
Principal
Landscape Architect
CADD Technician
Technical Support
Clerical Support
$ 150.00 per hour
$ 110,00 per hour
$ 90.00 per hour
$ 60.00 per hour
$ 45.00 per hour
Such additional services might include the following:
Design
Additional design services beyond those identified within this Scope of Services.
Any design changes following the initiation of construction document preparation
will be considered an additional service and DSS will bill the Client for the resultant
changes to the construction documents and for increased services at the hourly
rates outlined above.
Change Orders
Preparation of Change Orders which expand the original Scope of Services.
Insurance Coverage
DSS will furnish a certificate(s) of insurance indicating the coverage maintained. The
certificate(s) for each insurance policy will be signed by a person authorized by that
insurer to bind coverage on its behalf. Certificate of Insurance shall be in a format similar
to the ACCORD form.
We appreciate the opportunity to provide you with this proposal, and we look forward to working
with the City of The Colony on this project. If you would like to discuss the content of this
proposal or if I can be of further assistance, please do not hesitate to contact me.
Sincerely,
DUNKIN SIMS STOFFELS, INC
Bob•
Principal
Date
ATTACHMENT `A'
PROFESSIONAL FEE SCHEDULE
Park Loop Trail and B.B. Owens Trail Linkage
The Colony, Texas
PROFESSIONAL. DESIGN SERVICES
Existing Conditions / Base Map $ 850.00
Schematic Design $ 1,550.00
Final Design $ 850.00
Design Development $ 1,260.00
Construction Documents & Specifications $ 6,740.00
Bidding Phase $ 2,230.00
Construction Observation $ 6,880.00
Professional Services Total:
SUBSIDIARY SERVICES
$20,360.00
Park Loop Trail Survey $ 5,000.00
B.B. Owen Trail Linkage Survey $ 2,100.00
Subsidiary Services Total: $ 7,100.00
TOTAL: $27,460.00