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Home My WebLink About10/16/2013 LIB October 16, 2013 MINUTES OF REGULAR SESSION OF LIBRARY BOARD HELD ON October 16, 2013 The Regular Session of the Library Board of the City of The Colony, Texas, was called to order at 7:02 p.m. on the 16th day of October 2013, at The Colony Public Library, 6800 Main Street, The Colony, Texas, with the following roll call: Sandi Gehrke Place 1 Present Marlene Martin Place 2 Absent Frederick Rushing, Chair Place 3 Present Judith Hebb Place 4 Present Joanna Krueger, Vice-Chair Place 5 Present Jade Kelly Place 6 Present Audra Preston Place 7 Absent And with five board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to order Citizen input: None 2.0 CONSENT AGENDA 2.1 Consider approving minutes of Library board meeting held September 26, 2013 Motion to approve the above consent agenda item- Hebb; second by Krueger; motion passed with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discussion and reports regarding progress toward Library Board goals and projects for 2013 A. Increase interaction with LISD schools in The Colony to inform school personnel, parents and students of TCPL's resources and services No report. B. Board presence at TCPL events No report. C. Legislative awareness The board discussed the status of federal LSTA funding for the state of Texas. Director Sveinsson had shared with the board the 10-2-2013 news release from the Texas State Library and Archives Commission; the following excerpt summarizes the status: "On September 30, the Texas State Library and Archives Commission (TSLAC) was notified by the federal Institute of Museum and Library Services (IMLS) of its decision to deny Texas' request for a waiver from a state funding requirement prescribed by the federal government. The waiver would allow 1 October 16, 2013 TSLAC to continue to receive its full allotment of Library Services and Technology Act (LSTA) funding, which the agency uses for programs to enhance library services across Texas. TSLAC will appeal the decision. The waiver is needed because of what happened two years ago. During the 82nd Texas Legislature in 2011, TSLAC, which receives both state and federal funds, had a 64% reduction in state dollars beginning with the 2012-2013 biennium. This resulted in a drastic cutback of the agency's state-supported library programs; services such as the TexShare databases, interlibrary loan, competitive library grants, and continuing education and consulting remained, however, thanks primarily to federal dollars. IMLS requires that a state government show "maintenance of effort" by financially supporting its statewide library services." D. Library visits No report. E. Speakers' Bureau The revised Speaker Request form was presented and changes were made during the meeting. Director Sveinsson edited the form and the corrections were approved by the Board. An updated copy will be presented at the next Board meeting. Director Sveinsson showed a PowerPoint presentation provided by the Lewisville Public Library and the PowerPoint presentation that Board members Kelly and Preston have been working on. Several changes were noted and will be given to Board members Kelly and Preston to incorporate in TCPL presentation. 3.2 Review and discuss short range and long range planning for the Library to include the Library's 2010-2015 long range plan, elements to include in the 2015 - 2020 plan, methodologies to gain public input, and site considerations regarding potential locations for a future library facility Director Sveinsson will check to see if the Executive Session item on October 15, 2013 regarding City Hall has any bearing on the library. Member Rush asked if the library was still conducting surveys; Director Sveinsson reported that, although the library still does occasional smaller surveys, the contract with Counting Opinion's service was not renewed due to cost and lack of public participation. Member Hebb inquired about Snapshot Day. Director Sveinsson explained that Texas libraries participate in October to get a one-day "snapshot" of library services and activity through photos, surveys and gathering of statistics. Board members noted that the future facility needs to include separate computer areas for adults and children. 3.3 Receive and discuss staff update regarding Friends of the Library activities: Vice- President vacancy; Fall membership program/meeting (10/5/13) First Vice-President Membership is still vacant. Fall membership meeting 10-5-13: Member Gehrke reported that eight members attended the meeting, which was open to all, on that very rainy night. The event featured three speakers who collectively addressed the past, the present, and the future 2 October 16, 2013 of The Colony. Don Beckel presented information about the various projects of the library's Local History Committee, including the City taking on responsibility for Bridges Cemetery and the development of oral histories. Wayne Bullard talked about the present projects underway in FOTPCL which involve working with Executives in Action to a logo for the organization and future development plans to include the establishment of an endowment fund. Councilman Kirk Mikulec shared information about future projects in The Colony, the widening of Main Street, and suggested reaching out to employees of Nebraska Furniture Mart and Top Golf to become involved in TCPL Story Times. 3.4 Receive and discuss staff update regarding public relations events and programs: Pokemon tournament (9/28/13) The Pokemon DS Tournament brought in 30 attendees and raised $102 for Youth Programs on entry fees and snack sales. 3.5 Receive and discuss staff update regarding Grant Projects: TSLAC Impact Grant; TSLAC Mobile Presence Grant; Target Grant Impact Grant: Early Literacy Outreach: The financial report was submitted last month, but a final financial report will be submitted upon receipt of the final reimbursement from the State Library. The funds originate with the Federal government, so there may be a slight delay. Mobile presence grant: the final grant project report has been submitted. The mobile apps are available in the Google Play store and in the iTunes App Store. The mobile website was constructed from the existing Library website and is found at http://thecolonypl.org. The website includes a link to the Library's catalog and patron accounts, Library information and contacts, Library calendar, links to blogs and mobile resources. Target grant: The Youth Services Team has met to determine themes and the schedule. The Story Time will take place on Sundays at 2pm in the Spring and Summer Story Time seasons. They will be planned by the Youth Services Team and most Story Time sessions will be led by Youth Services Library Assistant Tina Martinez. And with no further business to discuss the meeting was adjourned at 8:09 p.m. APPROVED: 01 ~ Frederick Rushing, Chair City of The Colony Library Board ATTEST: J Tilliams, Recording Secretary 3