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Home My WebLink About12/12/2013 CDC December 12, 2013 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION DECEMBER 12TH 2013 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:02 p.m. on the 12"' day of December 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn Vice President Present Pam Nelson - Staff Lisa Leary Secretary Present Eve Morgan - Staff Kathy Braby Treasurer Present Kathy Neal - Staff Donna Cole Member Present Richard Boyer - Council Liaison Don Bec.kel Member Present Susana Perez Member Present And with 6 board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Citizen Input - None. 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of the regular session November 14"' 2013- 2.2 Consider acceptance of the CDC financial reports for the month of November 2013- Motion to approve the consent agenda - Leary; second - Braby; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discuss and consider a resolution authorizing the president or vice-president to execute an Agreement of Sale and Purchase, and any and all documents necessary for the conveyance of an approximately 238,048 square feet or 5.46 acre tract of land to Atlantic Hotels, Ltd., consistent with said Agreement of Sale and Purchase - City Attorney Jeff Moore explained that this authorizes the conveyance of property to the city and authorizes the city to convey the property to the potential buyer Atlantic Hotels Limited. The purpose is for the construction of 2 hotels on the 5.46 acres of land and not be less than 218 rooms. The first hotel has a minimum of 100 rooms with the stipulation that it can't be a suite style hotel and the second hotel can have a minimum of 100 rooms and it can be a suite- style hotel. This company is active in the hotel business and has their headquarters in Carrollton. Motion to approve the Agreement of Sale and Purchase by and between the LDC, CDC, EDC and Atlantic Hotels, Ltd., concerning the acquisition of an approximately 5.46 acre tract of land cis presented - Cole; second - Beckel; motion passes with all ayes. l December 12, 2013 3.2 Discuss and consider the purchase of QR Fit Trail System - Eve provided answers to questions from the board - • This business is operated by 2 full time teachers; one is a P.E. teacher and the other is a Tech teacher. They have been producing this product for 2 %z years; the company is doing well and expanding. Prior to the NRPA Conference the QR System was on 17 trails, and after the conference they acquired 25 more trails; their goal is to have it on 100 trails by the end of the year. • There is a disclaimer on the sign that the user assumes the full risk of liability for any injuries that may result. A complete explanation is displayed on the signs. • If the signs are stolen or destroyed replacements are $100.00. The signs have an anti- graffiti laminate and UVprotective coating. • The initial cost is $1,495.00 for 6 signs and is $2001year per set. The sale stays on through the end of this year; if we don't get it by then, we should stay on their mailing list so they can contact us with special offers. They will not lock in the sale price and there is no discount for buying more than one system. • If they go out of business, the system and website is set up to run for 5 years after their business closes. Having this on the trail at Five Star could give us points when we apply for grants, it could be beneficial to the schools as they are discussing focusing on technology, it is a good amenity to have for people who aren't participants on the fields, the trail rangers could show people how to use the system, and we can track the usage. Motion to approve the purchase the QR Fit Trail System in an amount not to exceed $3, 000, which will include the purchase price, installation and the annual fee - Leary; second - Perez; motion passes with all ayes. 3.3 Discuss and provide direction to staff regarding a proposed dog park - Pam told the board this has been discussed with City Council; they have concerns about the location, so they want us to look at other locations. Pam has sent a survey to other cities that have dog parks in an effort to provide more information to City Council, the CDC Board and the dog park committee; knowing what other cities have done will help in the development of our dog park. Pam suggested that the committee visit other dog parks and meet again with City Council; the board agreed this is a good idea. 3.4 Discuss proposed relocation of the Veteran's Memorial and a design services contract - The committee has chosen the area at Five Star south of the baseball complex for the Memorial. They have interviewed consultants and selected Halff & Associates to develop a Master Plan. The consensus of the board is to schedule a public hearing at the January meeting for funding the master plan. 3.5 Receive update from staff and discuss the following items - Sundial Project - There is no new information at this time. Lions Club Park Pond DeSilting Project This will be advertised on January 3`1 & 10th, a pre-bid meeting is on January 14t1i, and the bid opening is on Jan. 28`". 2 December 12, 2013 Bridges Cemetery Improvements - We have contacted 2 companies to determine where the northern boundary of the cemetery is where the last gravesites are located. We have received one estimate and are still waiting for the other estimate. The intent is to do a survey on the property to make sure any unmarked graves aren't disturbed. KaBoom! Surface Grant - Lisa applied for a Wood Fiber Surfacing Grant to top off the fall zone material on the playgrounds at Lions Club Park, Five Star and Wilcox Park. We received notification that we have been awarded a grant of $750.00 for Lions Club and $750.00 for Five Star. We are trying to get a representative from Dr. Pepper/Snapple to come to the January City Council meeting to present the grant award. Many thanks to Lisa for her work on this. Kids Colony Interpretive Signs - These are not finished. There will be signs about the history of Kids Colony, the black land prairie, and 2 signs about the Bridges settlement. lee Storm Damage - The shade structure at the spectator area at the BB Owen fields collapsed, there was damage to the pavilion at Friendship Park, Five Star and Kids Colony are closed because of damage, and there was not any significant tree damage; these damages will filed with the city's insurance company. There were also damages to the boat dock and dry storage area at Hidden Cove Park. 3.6 Executive Session - The Board shall convene into a closed executive session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase, exchange, lease or value of real property. Steve closed the regular meeting at 8:04 p. m. The Executive Session was opened at 8: 05p. m. and was closed at 8: 39p.m. 3.7 Reconvene to regular session Steve opened the regular meeting at 8: 43p. in. 3.8 Action to be taken as a result of the Executive Session None. There being no further business to discuss, the meeting was adjourned at 8:44p.m. /f t dpi ~N 4 Kathy Neal, Recording Secretary Steph n S,~ V ,Vice President 6A. 3