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HomeMy WebLinkAbout10/03/2013 CDC October 3, 2013 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION OCTOBER 3RD 2013 The Special Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 3rd day of October 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Tenon Lawrence President Present Pam Nelson - Staff Stephen Sohn Vice President Present Eve Morgan - Staff Lisa Leary Secretory Present Kathy Neal - Staff Donna Cole Member Absent Richard Boyer - Council Liaison Don Beckel Member Present Susana Perez Member Present Kathy Braby Treasurer Present And with 6 board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcement of upcoming civic events and activities - Movie in the Park - "Oz The Great and Powerful" will be shown at Five Star on Friday, October 4"'. The event is fi°ee to the public. The Colony Half Marathon - This event is on Saturday, Oct. 12"at Stewart Creek Park. The course will go through the shoreline trail and neighborhoods in Stewart Peninsula and Ridgepointe. The event is sponsored by The Colony Road Runners and The Tribute is the title sponsor. Family Fright Night - This event is Oct. I9'' & 20,h at Stewart Creek Park and is sold out. There are 72 campsites - 58 families and 14 groups are registered. Tribute Trail Grand Opening - This event is on Saturday, Oct. 26'x' from 3:00 - 6:00. American Heroes - This event is on Saturday, Nov. 91h and there will be events throughout the day; information can be found at wwA,.saluteatnericanheroes.coin. The Colony History Committee is opening Bridges Cemetery fi°om 10am - noon for people to visit. Citizen Input - None. I These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 1 October 3, 2013 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of the regular session September 12th 2013 2.2 Consider acceptance of the CDC financial reports for September 2013 2.3 Consider approval of professional services contract to develop bid specifications for Lions Club Park Pond Dredging Project - Motion to approve above consent agenda items -Braby; second by Beckel; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Public hearing to receive input regard - The public hearing was opened at 6:48p. m. Improvements to and maintenance of Bridges Cemetery - Eve told everyone that a map of the layout of the grave sites has been received, but there are also many unmarked grave sites. Before any work can be done on the fence, all grave sites need to be identified so none are disturbed when the fence is removed and replaced with a new fence; a grave locator service may be needed. The new fence will be a wrought iron fence to match the part of the fence that faces Morningstar. Some of the graves are very close to the existing fence, so fencing will be added by the water tower; this will affect the cost but this was not known when we went out for bids. The budget for this project is $40,000 and quotes of $16,000 - $25, 000 were received. In addition to replacing the fence, there will also be some landscaping and tree maintenance that will be done. Don Beckel spoke about creating a Cemetery Committee to help create a Master Plan for the cemetery so we will be in compliance with the rules of the Texas Historical Commission. He has reached out to the President of the Cemetery Association and members of the Bridges family to ask then? if they are interested in being on the committee, but he has not had a response from anyone yet. Don said other people on the committee would include Pam and staff from her office, some of the CDC Board members, and representatives from The Colony History Committee. Expansion, reconstruction and maintenance of the Park Loop Trail - Atmos has been replacing the gas line that ran through the Park Loop Trail. We're now ready to start work on the trail; the original layout will be used and we're getting a proposal fi°om the original contractor. There will be a new connection from the new housing addition in Frisco to BB Owen Elementary School. The board has allocated $175,000 and the Atmos compensation for removing (tearing up) the trail is $51,160 for a total of $231,160 available. We would hire Dunkin, Sims & Stoffels since they made the original trail plans, and have them also design the connector at BB Owen and then we will put the bid out. There is another trail section to connect Griffin Middle School and Peters Colony Elementary School. The school district's cost estimate is $60,000 and that does include afoot bridge. The school district will probably want its to help fund a portion of this. The district is aware the board wants to do some improvements in this area. The design that is included in this packet may not be the final design. We will require the trail to be built to city specifications. The public hearing was closed at 7:1 Op.m. 2 October 3, 2013 3.2 Action to be taken as a result of the public hearing - Pam told everyone the Griffin project is something that will come up at a later time; it was discussed as an information item only at this time. Pam said we will get the bid documents ready for the main part of the park loop trail that needs. to be replaced as a result of the gas line replacement, and for the BB Owen connector. The developer and the school district are supposed to be putting in the connection between tha school and the housing edition soon. It will take a couple months to get the design work completed., but construction should be able to begin at the beginning of'next year. No action was taken. 3.3 Discussion and provide staff with direction to finalize the design for the human sundial memorial project - Eve made some changes to the original design. She created a tree design in which the leaves of the tree will have the hours of the day, and she made a place for a quote to be added at the bottom. The board was very pleased with the design. We need to get a surveyor and get the sundial staked out properly and then do some shadow testing before it is set. We hope to take a final bid to City Council in November to get their approval. The funding will come fi°oin the Stewart Creek Park fund 3.4 Receive update from staff and discuss the following items - TPWD State Boating Access grant application with The Tribute - Pam told the board there have been discussions with Matthews Southwest/Tribute Partners about this grant for $500,000. They want to build a marina with a public boat ramp. They have plans to build a new road called Bridge Lane that would take you to an H-12acre site that is part of Wynnewood Park, which was excluded from the Tribute Golf Course when the golf course was developed. They are in discussions with a marina developer. They plan to have tennis courts, volleyball and basketball courts, a pier that will extend into the lake, and a beach area. Part of this area will be the HOA's and part of the area will be open to the public. The cost would be $750, 000 and the grant application deadline is Oct. 31s'. This was presented to City Council and they were very receptive. If we get the grant, the city would enter into a developer agreement with the Tribute Partners. This would be fully funded by the developer, and they would be required to keep this public for 25 years but City Council wants that extended. Kids Colony 2 - We have a quote for the extension on the pavilion for $80, 000 which leaves us $5, 000 for amenities. Funding is in the current year budget and this purchase can he done off the buy board. The plans will be submitted to Development Services to review, and upon their approval we will present it to City Council. Perryman Park Overflow Parking options - We relocated the sample of grass protector we received to a d f Brent location and added some rye grass, but we did not do anything to the sub surface so we can see how it performs in the winter. We also added some gravel at the edge of the parking lot. 3.6 Executive Session - The Board shall convene into a closed executive session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase of properties located within the Eastvale area for public park purposes. The board convened to Executive Session at 8: 05pm. 3 October 3, 2013 3.7 Reconvene to regular session The Board resumed the regular meeting at 8:21 p. m. 3.8 Action to be taken as a result of the Executive Session None. There being no further business to discuss, the meeting was adjourned at 8:22p.m. Katy Neal, Recording -Secretary oR - nce President 4