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Home My WebLink About09/12/2013 CDC September 12, 2013 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION SEPTEMBER 12TH, 2013 The Regular Session of The Cgmmunity Development Corporation of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 12t" day of September 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: TeRon Lawrence PrQ~ident Present Pam Nelson - Staff Stephen Sohn Vice President Present Eve Morgan - Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Absent Richard Boyer - Council Liaison Don Beckel Member Present Susana Perez Member Present Kathy Braby Treasurer Present And with 6 board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcement of upcoming civic events and activities - Sunset Concert Series - This event is Friday night, Sept. 13'"' at Stewart Creek Park. The bluegrass band Philip Ferguson & Texas True are performing. Movie in the Park - "Oz The Great and Powerful " will be shown at Five Star on Friday, October 4"'. The event is .free to the public. Citizen Input - None. i These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of the regular session August 8t" 2013 2.2 Consider acceptance of the CDC financial reports for the month of August 2013 Motion to approve above consent agenda items - Leary; second by Braby; motion passes with all ayes. 1 September 12, 2013 3.0 REGULAR AGENDA ITEMS 3.1 Discussion and consider bid award for the human sundial memorial project - Eve made some modifications to the design for maintenance purposes. In the original design there was a lot of decomposed granite and she was concerned about how the decomposed granite would affect the surface of the stone and stainless steel and how they were set into the ground; she designed things so they would not move and be as stable as possible. She talked about using granite with a stainless steel insert and showed the board some samples of granite. She changed the centerpiece with the figure 8 from a rectangle to an oval and added a leafy design. She also added a trail to lead up to the design with rocks and native plantings that Keith used in the medians on North Colony. The sunrise and sunset pieces are still on a 6-inch concrete base with rebar in it. The interpretive signage will tell you how and where to stand to do the human sundial to figure out the time, and will also tell about Keith. Jade Synhorst, 2463 NW Dallas St., Grand Prairie, showed the board samples of work he has done. He takes a design, digitizes it in design CAD and creates a solid piece. He told the board granite and stainless steel last a long time and he has never had any issue with warranties and he will do whatever needs to be done. There was discussion about using granite with a polished finish and stainless steel or using flagstone or something else. Some of the board thinks that using flagstone better reflects Keith's personality/ideas. Pam said that 3 companies who do water jet cutting of granite were contacted and they were told we wanted the project done as a turn-key project in terms of the monument and the sundial. We talked to a company Jason had found and got a quote from the company, but this company had to back out, another company gave us a bid just for the granite, but Jade was able to give its a complete bid for a turn-key project. Pam added that it was very difficult to find water jet companies to do this as a turn-key project and we did follow the city's purchasing rules. Motion to authorize Pam and Eve to work with Jade to refine the materials to be used in the sundial - Braby; second by Sohn; motion passes with all eyes. 3.2 Discuss the final 2013-2014 park improvement budget - There will be $625, 000 transferred to the park improvements budget for park acquisitions, Park Loop Trail replacement, Bridges Cemetery, Lions Club Pond Dredging, and the Kids Colony 2 Pavilion expansion. 3.3 Discussion of trails - • BB Owen Trail / Frisco Trail Connection - Pam confirmed that the developer is going to fund most of the trail between the development and BB Owen School and the school district will also fund a portion of it. Construction will start in approximately 40 days. We need to make the connection fi°om the developer/school trail to the Squires and Taylor intersection. Frisco will add an 8ft. trail from their city limits to the north. This will be added to the Park Loop Trail reconstruction bid as an alternate. 2 September 12, 2013 • Tribute Nature Trail - A Trail Ranger training class was held at the trail a couple weeks ago. The % mile markers have beert installed, the sign pedestals are keing built, and the restroom is being constructed. There has been some concizrn about the use of golf carts on the trail; a letter which explains why they are not allowed is being sent to all the residents and the letter is also being posted on the Tribute homeowner's website. Pam has toured the area with a member of the Police Dept. so they are familiar with the trail and the Old American Golf Club will provide a golf cartfor the Police Dept. to use. • Park Loop Trail Replacement - Pam reminded the board of their discussion to include part of the BB Owen Trail in this bid. She also told the board that The Legends HOA has contacted her and discussed the possibility of combining their bid with our bid to get a better and possibly lower cost. Christi Martin, 5604 Longhorn Dr., The Colony - She attended the recent Trail Ranger Program and enjoyed it. She is going to enter the Master Naturalist program in the Spring. She is also pleased with the staff'at the Old American Golf Club. 3.4 Discussion of Bridges Cemetery improvements and schedule a public hearing - The city's agreement with Denton County is final, so there will be a public hearing at the October meeting for this project. Pam told the board we do have bids for the fencing. Don said the Texas Historical Commission has guidelines for any work that is going to be done on historical sites. The Commission wants to see a Master Plan for the cemetery, they want to know who is. funding the work, and who is responsible for the maintenance. Don said we could make up a committee to do a Master Plan and then send it to the Historical Commission; he said he will head the committee and invited board members to be apart of the committee. 3.5 Receive update from staff and discuss the following items - Veteran's Memorial - The committee has received some statements of qualification fi°om various farms for this project. The board is welcome to come to Pam's office to see them as there were only enough for the committee. Kids Colony 2 - The board was shown samples of the interpretive signs that will be installed at the park. They are 36x24- the text on this size is easier to read and the graphics are better on this size as well. We are getting 5 signs for approximately $3,500 and this will be paid for from the CoServe grant. Park Host for Stewart Creek Park - A Park Host is going to start working at the park to help .John and Amy; this will give them the opportunity to be away from the park and not have to pay someone to work for them. The Park Host will be considered a volunteer and will be required to work a minimum of 20 hours per week. John & Amy have found a couple that is interested in this position. 3 September 12, 2013 Perryman Park Overflow Parking options - Eve and the Park Maintenance crew tested the product sample that is being considered for installation. A lot of water was poured over the product to see how it will potentially handle a lot of rain, but there was also no grass in the area tested. Another test will be done in the same area because now there is grass growing over the product. A suggestion was made for consideration of using hollow bricks as a paver option. 3.6 Executive Session - The Board shall convene into a closed executive session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase of properties located within the Eastvale area for public park purposes. The board convened to Executive Session at 8: 28pm. 3.7 Reconvene to regular session The Board resumed the regular meeting at 9:40 p. in. 3.8 Action to be taken as a result of the Executive Session None. There being no further business to discuss, the meeting was adjourned at 9:41p.m. Kathy Neal, Recording Secretary qLWi?Wrrence President 4