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HomeMy WebLinkAbout08/08/2013 CDC August 8, 2013 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION AUGUST 8TH 2013 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 8"' day of August 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Tenon Lawrence President Present Pam Nelson - Staff Stephen Sohn Vice President Present Eve Morgan - Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Present Richard Boyer - Council Liaison Don Beckel Momber Present Susana Perez Member Present Kathy Braby Treasurer Present And with all board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcement of upcoming civic events and activities - Sunset Concert Series - These concerts are at Stewart Creek Park. The next concert is on Friday, August 9'h from 8: 06pm -10: 06pm; the bluegrass band "Salt Creek" is performing. The event is free but the regular park entry fees apply. Trail Ranger Training The next class is August 26th & August 28th from 6: 06pm - 8: 30pnr. Anyone wlzo wants to sign up for the class should contact David at david@tcpard.coin. Back to School Bash - This event is on August 20`h from S: 00pm - 8: 00pm at the Rec. Center. The event is, for kids in kindergarten through 8th grade. Space is limited and the first session is almost full. There will be program demonstrations, free I. D. kits, school mascots competition, and free school supplies. The event is free for residents. Into the Woods Disc Golf Tournament - No information was given. TFEA Education Conference - Congratulations to David and Lindsey for their work in promoting and marketing our special events. Lindsey recently attended the Texas Festival & Events Association conference, and found out we won several awards - 2 first place awards -from the American Heroes event we won for best photograph and best printed material single page, and third place for the website, 1 August 8, 2013 we won several second place awards for our radio promotions, and second place for best mascot, to name a few. Citizen Input - Christi Martin, 5604 Longhorn Dr., The Colony - She spoke about the Adopt-A-Park program. She said this is a wonderful program and she thinks she spoke to the board about it a year ago when she tried to get information. She told the board she never got any information and said earlier this week she found out the program has been taken offline. She said she knows of 2 other groups that are also interested in this program. She hopes the program will continue. 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of the regular session July l lt' 2013 2.2 Consider acceptance of the CDC financial reports for the month of July 2013 Motion to approve above consent agenda items - Sohn; second by Leary; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Receive update and discuss the Atmos gas transmission line trail replacement project - Atmos started construction work this week. The plants have been removed and they are being planted at other locations - the Paige Rd. medians, in front of the Police Department, the Veteran's Memorial, and by the statues at the Five Star entrance. The remaining plants were planted in trenches made at Five Star until a place is located to plant them. A total of 437 plants were moved, and some irrigation components were also salvaged. All the plants that were relocated were relocated to irrigated areas. The second year of the maintenance contract had just begun when we found out about this project, so we paid the contractor the remaining balance of the maintenance contract of the Park Loop Trail to move and relocate the plants. The Atmos contractor gave us an estimate to replace the trail; they are willing to pay 30% of the cost. Pam spoke to John Daugherty from the Legends HOA today - he told her the intent is to put their 6ft. trail back in and it will be installed with city standards. They don't want to make it wider than 6ft. because it will make it look like a roadway is going through the easement and some homeowners are concerned that allowing the city to come in and get the public access easement, that the entire easement would have to be turned over to the City instead of just the IOft. wide portion that would contain the trail. John is trying to make the HOA understand the intent would be for the City to only have the public access easement on the trail and the remainder of the easement where their landscaping would be would still be in their control and they could landscape and maintain it to the standards they want. They have decided to stay independent of the City at this time. Pam said the trails will go back in as they were - 6ft. through the Legends and ]Oft. through the Park Loop Trail. We don't know what, how much and when the landscaping will go back in. Atmos will not pay for any landscaping. 2 August 8, 2013 John also told Pam the HOA will keep the trail curved, but at the section by Bear Run Park, the trail will go through the park and out of the easement so if something happens later on, this section of the trail will not be affected. The City arld thV HOA are getting bids to replace the trail. Pam said she and John agreed to share bid information, so if we get a lower cost they could possibly use the same contractor and get the same type of pricing. Christi Martin, 5604 Longhorn Dr., The Colony - She is speaking as a Legends homeowner but is not speaking for the HOA. She has talked to many people who use the trail on a regular basis, about extending the Trail Ranger program to include the Legends trail. She doesn't know who to talk to about that. She looks forward to seeing this happen. She is glad the HOA decided to rebuild the trail. Pam said the Trail Ranger program is intended to be for anyone who uses any trail in the City, as the rules are the same for all the public trails. Member Braby asked if the Trail Ranger program could be used on private property since this is a private trail; Pam said she would ask the city attorney for clarification. Residents of the Legends can sign up for the Trail Ranger training that is currently scheduled 3.2 Receive update from staff and discuss the following items - Kids Colony 2 Completion - We are working on the interpretive signage to be installed by the little house on the prairie and along the trail. We have a sign for Bridges Settlement but there will also be signs about the structures in the second phase; signs will include information about the history of the black land prairie, of Kids Colony, the cotton gin, school, and general store. The signs are part of the CoServ grant we received. When we start the next phase of Kids Colony, we will resume fundraising and promote the name boards. We are going to issue a demand letter to the contractor for finalizing the landscaping. Lions Club Parr Pond - We have met with a dredging company. There are 2,256 cubic yards of sediment. We have 2 options to pick from to clean the pond - • Drain the pond - this would cost between $108,288 and $119,568. • Dredge the pond - the silt is put into plastic bags - the water seeps out of the bags and would go back Into the pond. This option is better for the eco-system. The cost for this is $119,568 - $133,104, but this fee does not include aeration but does include hauling off of the sediment. It will take about 2 months for° the entire process; any debris found during the process will be removed and disposed of. We may also remove some of the trees by the pond. We will send letters to homeowners so they know about the project. There is $150, 000 in the budget for next year, but we may need to increase the budget to $175,000 to make sure we have enough to cover the aeration system and any tree removal that is needed. City Council does have to approve this project. 3 August 8, 2013 Veteran's Memorial Committee - The committee has met and discussed the locations; they think the area south of the baseball parking lot at Five Star is the best location. They are contacting design consultants to get proposals for a Master Plan for the site and develop concepts for how this site could be used for a Veteran's Memorial. The committee discussed doing this project in phases to keep it affordable. BB Owen/Frisco Trail Connection - Pain and Eve met with representatives from the city of Frisco and the school district to discuss this. This location is identified in the Trail Master Plan as a place to connect to the Frisco trail system. There is a new sub-division in Frisco and the children that live there will go to BB Owen. There is no vehicular access from the sub-division to the school. So, the school district and the developer are working on a trail to connect the sub-division to the school. Pam said that we will work with Frisco on a connection north from our City limits north to a Frisco city trail by that sub-division. Bridges Cemetery Upgrades - The Mayor and City Council are working with the County Commissioner's Court to officially take over the cemetery. There is money in next year's budget for the cemetery. Eve is getting prices for wrought-iron fencing. Perryman Park Overflow Parking - Eve and Pam met with a representative from a company that makes a geo-textile type product that grass can grow through. It comes in rolls. When driven on, it won't sink but there still may be some mud that comes through. The materials estimated cost is $20, 000, but we can install it with the company's supervision. The board expressed interest in the product, but is concerned that the thickness is not enough to withstand the mud and saturation that may occur; Eve told the board she will find out if there are other products that would address their concerns. The board also asked if there are locations using this product that they could go and see and Eve said she would find out. There being no further business to discuss, the meeting was adjourned at 8:13p.m. Kathy Neal, Recording Secretary a ence President 4