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HomeMy WebLinkAbout07/11/2013 CDC July 11, 2013 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION JULY 11TH 2013 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 11"' day of July 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: TeRon Lawrence President Absent Pam Nelson - Staff Stephen Sohn Vice President Present Kathy Neal - Staff Lisa Leary Secretary Present Richard Boyer - Council Liaison Donna Cole Member Present Don Beckel Member Present Susana Perez Member Present Kathy Braby Treasurer Present And with six board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcement of upcoming civic events and activities - Summer Cinema Clubhouse - This is the free movie that is shown at the Rec. Center during the summer and the last one to be shown this summer is `Brave "August 8d'. Concessions are available to purchase. Sunset Concert Series - This is the concert series that takes place at Stewart Creek Park. The first one is on Friday, July 12`x' from 8: 06pm -10: 00pm; the blue grass band "The Herrin " will be performing and on August 9'h "Salt Creek" is performing. Trail Ranger Training - The training that was scheduled for July 15"is being postponed until August. There area 't enough people signed up to have the training and the mile markers and interpretive signs haven't been installed yet. We hope to get more people and have the mile markers and signs installed by the next training date. The focus of this training will be the Tribute Trail and anyone who is interested should contact David Swain at the Rec. Center. Citizen Input - None. 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 1 July 11, 2013 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of the regular session June 13th 2013 2.2 Consider acceptance of the CDC financial reports for the month of May and June 2013 Motion to approve above consent agenda items - Leary; second by Beckel; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discuss and consider approving a First Amendment to Electric Service Agreement and First Amendment to Memorandum of Electric Service Agreement by and between Denton County Electric Cooperative, Inc., d/b/a CoServ Electric; TXFM, Inc., d/b/a Nebraska Furniture Mart of Texas; The City of The Colony, Texas; The Colony Local Development Corporation; The Colony Community Development Corporation; and The Colony Economic Development Corporation concerning the installation and operation of infrastructure necessary to provide electric service to the approximately 439.12 acre tract of land generally located along the south side of and adjacent to the Sam Rayburn Tollway (State Highway 121), north of and adjacent to Plano Parkway and west of Spring Creek Parkway concerning the Nebraska Furniture Mart Texas project - Pam explained that CoServ and the Nebraska Furniture Mart developer entered into an agreement that they would bury the power lines on the site and provide service to the site. The attorney for CoServ wants each entity of the development to be apart of the agreement as well and understand that CoServ will be the energy provider to the site and that each entity agrees to that. These are amendments to the agreements already entered into by CoServ and the developer. Motion to approve the First Amendment to Electric Service Agreement and First Amendment to Memorandum of Electric Service Agreement as stated - Perez; second by Braby; motion passes with all ayes. 3.2 Discuss and consider approving a First Amendment to Natural Gas Service Agreement and First Amendment to Memorandum of Natural Gas Service Agreement by and between CoServ Gas, Ltd., d/b/a CoServ Gas; TXFM, Inc., d/b/a Nebraska Furniture Mart of Texas; The City of The Colony, Texas; The Colony Local Development Corporation; The Colony Community Development Corporation; and The Colony Economic Development Corporation concerning the installation and operation of infrastructure necessary to provide natural gas to the approximately 439.12 acre tract of land generally located along the south side of and adjacent to the Sam Rayburn Tollway (State Highway 121), north of and adjacent to Plano Parkway and west of Spring Creek Parkway concerning the Nebraska Furniture Mart Texas project- This is the same as item 3.1 but is for gas service. Motion to approve a First Amendment to Natural Gas Service Agreement and First Amendment to Memorandum of Natural Gas Service Agreement as stated - Leary; second by Beckel; motion passes with all ayes. 2 July 11, 2013 3.3 Discussion of Atmos gas transmission line as it relates to existing trails and landscaping - Pam told the board that Atmos is replacing their transmission line that runs through the city. This is the main line f°om the south city limits along 121 to the north city limits extending into Carrollton on the south and Frisco on the north. The area of public property that will be impacted is the area along Hawaiian Falls to Slay/Baker Park where the Park Loop Trail starts then north to Taylor St. Park. This is the original pipeline that was installed in 1955. Atmos wants to replace it due to age and they want to upgrade it f°om 18" to 20". The easement where this line is varies in width from 30' to 50' and goes through the middle of The Legends and other neighborhoods. In 2008 the board built the Park Loop Trail along the easement f °om North Colony Blvd south through Slay/Baker Park. The city does have easement agreements with Atmos for the trail and parking lot at Hawaiian Falls. In 2007 The Legends built a private trail in the easement through the subdivision. Atmos is starting construction in August and will be finished in October. They will provide updates and the updates will be posted to the city website. Engineering is negotiating with Atmos for funding assistance on the replacement of the trail. The trail will be rebuilt. This entire corridor is shown as part of the Park Loop Trail in the Trail Master Plan. Pam reminded the board that the city tried to enter into an agreement with the Legends HOA when they were building their portion of the trail, but they weren't able to get enough homeowners to the meeting to agree to give the city public access easement to participate in helping them widen the trail f°om 6ft. to IOft. John Daugherty, 5500 Phoenix Dr. The Colony - Atmos has told The Legends HOA the entire trail will be destroyed. The HOA will get the same deal as the city, and Atmos will not replace any landscaping. If the HOA rebuilds the trail, it will be on top of the old pipeline. They need 50% of the homes to grant the public access agreement. Some homeowners are concerned about increased traffic f°om the north side of the city. Atmos told them the contract will be awarded on Tuesday. They will have 5-6 crews working and they will start at different mile increments. Pam said that Atmos is in a hurry to get this done. Atmos is willing to provide assistance, but we don't know how much. She said the city's agreement with Atmos says the city is responsible for improvements as a result of damages in construction or repairs in the easement. She said the Board may want to consider appointing some board members to be involved in a committee for the rebuilding of the trail. 3.4 Discussion of 2013-2014 Budget and Capital Improvement Projects - Pam said the operations budget will remain the same. Transfer out to Five Star - $150, 000 is the amount the board transfers to Five Star to help with maintenance costs, Pain wants to increase this because the warranty on the Musco lights has expired and the cost of weed control has increased; the city has absorbed some of these costs. EducationlTraining - she wants the CDC to help cover the cost of some of her training instead of it all being funded from the Parks & Recreation budget. Legal Fees - will be increased to $1,000 because of the attorney's fees for the Nebraska Furniture Mart project and upcoming land acquisitions. 3 July 11, 2013 The Park Maintenance line, which includes funding for the shoreline trail, will be increased to help offset the maintenance warranty on plant materials that expires next year at Five Star and for other maintenance issues. Pam discussed the Capital Improvements List - • Money should be set aside for the Park Loop Trail replacement • The Mayor has asked us to consider budgeting $40, 000 to replace the rod-iron fencing and benches at Bridges Cemetery. This is on the CDC Master Plan Task List, page 2. The fencing would be on 3 sides of the cemetery. • Lions Club Dredging - we have received the test reports; based on the reports, the cost should be lower than we anticipated. We think it will be below $150,000 and that includes the fountain. • Veteran's Memorial Project - There is not enough information on this project yet; when a decision is made a budget amendment can be made during the budget year. • Current projects - The playground at Stewart Creek Park, the parking lot at Perryman Park, and the Keith Helms Memorial, some additional tree plantings and other enhancements. • High Priority List - Land acquisitions, Park Loop Trail replacement, Bridges Cemetery, and Lions Club Pond Dredging. There is still money budgeted for the Dog Park consultant, but we probably won't be able to meet with City Council on this until September, and the new Park Development Manager will need to meet with the committee to become familiar with the project. A suggestion was made to review each park - do an inventory - to see if any other enhancements are needed. A resident has expressed a want/need for tot lots and shade at the parks. There was also discussion about doing more murals on the dumpsters at Stewart Creek Park, and adding a basketball court. Pam said there is also a need to add more power at Stewart Creek Park to accommodate the needs for the Liberty by the Lake event. 3.5 Receive update from staff and discuss the following items - Park Development Manager Position Search - We have hired Eve Morgan. She is from Stillwater Oklahoma and starts on July 16`" Kids Colony 2 Construction - There are still some issues that need to be addressed with the contractor to do a final close-out on the project so we can accept it. There was a different landscaping and irrigation contractor which has caused some problems; some of the plant material has died but we can cover that with the retainage. Some of the musical features have cracked but were replaced by the manufacturer. Lions Club Park Pond - We have received the results of the silt test. The cost for dredging the pond is lower than we anticipated; it should be lower think it should be lower than $150, 000 and that includes the fountain. Liberty by the Lake - We had record breaking attendance for the event; we think there were 20, 000 people for the full day. There were over 1, 000 runners in the 5K & IOK Run from at least 15 states, 20 4 July 11, 2013 parade entries, 47 people in the watermelon eating contest, 54 salsa shootout entries, we parked], 000 cars on site and sold 735 family fun zone wristbands. The recently installed trail addition was a great help with pedestrian traffic. Next year the event is on Friday, July 4'". 3.4 Executive Session- The Board shall convene into a closed executive session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase of properties Located within the Eastvale area for public park purposes - The regular session was suspended at 8:25 p.m. Steve opened the Executive Session at 8: 26 p. m. and closed at 8:43 p. m. 3.5 Reconvene to regular session - Steve reconvened the Regular Session at 8:44 p.m. 3.6 Action to be taken as a result of the Executive Session - No action was required. There being no further business to discuss, the meeting was adjourned at 8:45p.m. ~ i df f~ Kathy Ne 1, Recording Secretary Te L wrence President 5