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Home My WebLink About06/13/2013 CDC June 13, 2013 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION JUNE 13TH 2013 The Regular Session of The Community Development Corporation of the City of The C')lony, Texas, was called to order at 7:00 p.m. on the 13t1i day of June 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: TeRon Lawrence President Present Pam Nelson - Staff Stephen Sohn Vice President Present Kathy Neal - Staff Lisa Leary Secretary Present Richard Boyer - Council Liaison Donna Cole Member Present Don Beckel Member Present Susana Perez Member Present Kathy Braby Treasurer Present And with six board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcement of upcoming civic events and activities - Summer Cinema Clubhouse - This is the free movie that is shown at the Rec. Center during the summer on June 20'x', July Il x', and August 8"'. Concessions are available to purchase. Liberty by the Lake - This is the July 4i1' festival at Stewart Creek Park. We have the usual events - 5K& 10K Run, parade, kidz zone area, live music, contests and fireworks, and the fireworks will have some new special effects. We are also going to attempt to set a new world record for the Guinness Book of World Records having the most people blowing a chewing gum bubble simultaneously. Sunset Concert Series - This is the concert series that takes place at Stewart Creek Park. The first one is on Friday, July 12"froni 8: 00pm -10: 00pm. Jammin in The Park - This event is on Friday, June 21" at Lions Club Park. The Killdares are performing. City Council will be there serving food and the event is free to the public. . This is being done in conjunction with the City Manager's Committee on Arts & Entertainment. Citizen Input - None. 1 June 13, 2013 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of the regular session April llt 2013 and the Special Session on April 25t1i 2013 - 2.2 Consider acceptance of the CDC financial reports for the month of April 2013 - Motion to approve the minutes of April 11`/' 2013 and April 25`x' 2013 and to accept the April financial report - Cole; second - Braby; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discuss and consider a resolution making certain findings and determinations regarding funding certain improvements to the Sam Rayburn Tollway and other matters related thereto - Corey Admire explained that one of the improvements to be funded with CDC's portion of the Nebraska Furniture Mart bond proceeds is a bridge overpass at South Colony Blvd. over the tollway. There is an existing agreement with the city and NTTA, and TXDOT needs to get NTTA's approval to take over maintenance responsibilities once the bridge is transferred. NTTA is responsible for the substructure of the bridge during the term of the agreement, then that responsibility will be transferred to TXDOT at the termination of the agreement. They are requesting the city remain responsible for certain items listed in the resolution after the transfer. Since this is a deviation from the Attorney General's position, we had to legally prove why this is a beneficial agreement for the city, but they did accept our argument and asked that the board, as the issuer of the bonds, make the findings stated in the resolution - • In exchange for financing your portion and deeding it over to another entity, you are receiving adequate consideration for that bargain • Construction of the improvement serves a public purpose • The public will receive a clear benefit The last section does give the board President and Secretary, as well as EDC Director Keri Samford, the authority to execute any further certifications that may be required by the Attorney General. A request was made to add Pam Nelson, Community Services Director, to be authorized to execute documents and certification. Motion to approve a resolution making certain findings and determinations regarding funding certain improvements to the Sam Rayburn Tollway and other matters related thereto, and to add in Section 5, Pam Nelson, Community Services Director, to be authorized to execute documents and certifications - Braby; second - Perez; motion passes with all ayes. 3.2 Discussion of Dog Park - Pam told the board the committee met several months ago to discuss funding and location. Before moving forward with this project, Pam wants to have a Park Development Manager hired, and she also wants to schedule a meeting with City Council during one of their work sessions to discuss locations and get direction from them. Christie Martin, 5604 Longhorn, The Colony - For a long time she did not see the purpose for having a dog park, but now she sees how it could benefit people. She thinks the driving range on Main St. is a good location as long as it is built away from the lift station. If it's constructed well it won't matter if it floods. If it is built in this location, you can't walk to it, so adequate sidewalk access to cross Main St. would be needed. 2 June 13, 2013 3.3 Receive update from staff and discuss the following items - Tribute Trail Connection - The trail is finished, we are waiting for the amenities to arrive. A Trail Ranger training class is scheduled for July 15Th & 17Th. There will be a construction meeting for trailhead parking, a restroom, and a trail connection to Lebanon. There will probably be a ribbon cutting in the fall. Kids Colony 2 Construction - We recently had another walk-through, and there are still a few items that need to be fixed We are getting new rubber mallets because the rubber coating on the mallets has already split, so the manufacturer is making new mallets for us. The bells have cracked and the paint on the xylophone is chipped, so the manufacturer is replacing those also. Lions Club Park Pond - The silt test has been done and we should have the report by the next meeting. The report will give us a cost estimate for dredging the pond. Park Development Manager Position Search - We had interviews this week and are now checking references, so we should be making an offer soon. Stewart Creels Park Mural Project- The murals turned out very well. A lot of people who were in the park when the kids were painting came by to watch and told the kids they were doing a great job. The kids were able to finish 2 of the 3 dumpster enclosures, so the 3`1 one will be done in the next school year. There were 25-30 kids from each school - high school, Lakeview Middle School, and Griffin Middle School who participated in this project. They did the work on Saturdays, and the bids and teacher from Lakeview came out on a Thursday to finish. Pam showed the board a collage picture created by Kasey Kidwell and signed by all the kids that participated in the project. The picture will be displayed at City Hall. Stewart Creek Park Trail Extension - We are extending the trail from the park attendant's trailer into the park. This will help us to safely move people in and out of the park during the Liberty by the Lake event. Construction is in progress, and it's almost done. Funding is coming from the Stewart Creek Park improvement fund. All American City Award - Councilman Boyer told the board that a delegation of city staff, the Mayor, City Council members, TeRon, and citizens, are going to Colorado to represent the city in this contest. There are 20 other cities competing and 10 will get designation. The cities will make their presentation to the judges on Sunday and the award will be given Sunday night. TeRon will talk about Kids Colony 2 and we'll have a name board to display also, and the senior citizens made a 12x12 piece of cloth for a quilt patch to be included in a quilt that gets to be displayed by each city. If the city wins, the city will automatically qualify for grants. 3 June 13, 2013 3.4 Executive Session- The Board shall convene into a closed executive session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase of properties Located within the Eastvale area for public park purposes - The regular session was suspended at 7: 45 p. m. TeRon opened the Executive Session at 7:46p.m. 3.5 Reconvene to regular session - TeRon reconvened the Regular Session at 8:16 p. m. 3.6 Action to be taken as a result of the Executive Session - Motion to authorize the executive director and/or president to execute a real estate sales contract, and any and all document necessary for the acquisition of properties located within the Eastvale area for the price and on the terms as discussed in executive session - Sohn; second - Leary; motion passes with all ayes. There being no further business to discuss, the meeting was adjourned at 8:19p.m. Katy Neal, Recording Secretary mTeRon Lawrence President 4