HomeMy WebLinkAbout05/06/2013 TECH
May 6, 2013
MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD
HELD ON
May 6, 2013
The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called
to order at 6:31 pm on the 6th of May, 2013 at CITY HALL, in the City Managers
Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the
following roll call:
Bill Swink present
Stephen Hoffman present
Joye Grube present
Lyle Snider absent
Juan Martinez present
Kevin Van Winkle absent
Allen Harris absent
Council Liaisons
Mayor Joe McCourry present
Jeff Connelly absent
With four out of seven members present a quorum was established and the following
items were discussed.
1.0 CALL MEETING TO ORDER
Meeting called to order at 6:31
1.1 General announcements
None
1.2 Staff announcements
None
1.3 Council announcements
None
2.0 DISPOSITION OF MINUTES
2.1 Acceptance of Technologies Board Minutes for a meeting held on March
4, 2013.
Minutes approved as submitted.
3.0 CITIZEN INPUT
There were no citizens present for input.
1
May 6, 2013
4.0 AGENDA ITEMS
4.1 Give update on implementation of Advanced Authentication project for
police department. (Staff)
IT Manager Ted Ringener announced that this project is on hold until the next
budget year. It will be brought back to the board for discussion at that time.
4.2 Review Card Access Control system upgrade. (Staff)
Brant Shallenberger, Director of Government Relations, explained that this
project is being planned mainly for the Court/Police facility and will be funded
from one of several funds that can only be used for specific items; the Court
Technology Fund, Court Security Fund or the Child Safety Fund. These funds
receive money from fines assessed on certain types of tickets. In the process of
upgrading the system there are a few doors at City Hall that personnel from Police
and Court access that will also be upgraded. A diagram was provided to the Board
showing which doors will be upgraded. Joye Grube made a motion to approve the
upgrade. Juan Martinez seconded the motion. Motion carries.
4.3 Review and receive input on 5 year Capital Improvement Project list.
(Board/Staff)
Ted Ringener explained to the board that he would like each member to review
the list he has provided and rank the items by importance. He will then compile
the comments from each member to come up with a plan that will be presented to
Council.
4.4 Review of new technology from Texas Association of Government IT
Manager's Conference. (Staff)
Ted Ringener talked about his recent trip to the TAGITM conference and shared
some of the new technology available that he thought might be of future use in the
City.
4.5 Discuss city email policy regarding board members. (Staff/Board)
Ted Ringener provided city email addresses to the board members with
explanation on how to access the email. He also shared policies when
communicating with each other thru email in regards to the open meeting act.
5.0 ADJOURNMENT
With no further business, the meeting adjourned at 8:17 p.m.
APPROVED:
Stephen Hoffman, Chair Betty P~ plin, Re ording Secretary
.
2