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HomeMy WebLinkAbout04/11/2013 CDC April 11, 2013 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION APRIL 11TH 2013 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:05 p.m, on the 11th day of April 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: TeRon Lawrence President Present Pam Nelson - Staff Stephen Sohn Vice President Present Jason Ney - Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Present Richard Boyer - Council Liaison Don Beckel Member Present Susana Perez Member Present Kathy Braby Treasurer Present And with six board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcement of upcoming civic events and activities - Movie on the Fairway - Tomorrow night is the first showing of the Movie on the Fairway at the Old American Golf Course. The movie is Happy Feet 2; the movie starts at 8: 00 and concession sales start at 7: 00. Arbor Day event- This event is on Friday, April 26'" at Carr/Chapman Park. The fifth grade students fi°om Stewart Creek Elementary school will be participating this year. Kids Chase by the Lake is on Saturday, April 27`h at Stewart Creek Park. The race will start at 8: 00ain and is for kids ages 5-11. Movie in the Park is on Friday, April 13`' at Five Star. The movie is "Madagascar3 - Europe's Most Wanted" and starts at 7: 30pm. Admission is free. The movie in May is "Wreck-It Ralph Citizen Input - Christi Martin, 5604 Longhorn, The Colony - She went to the Veteran's Memorial to pull weeds and take pictures, but saw that there was a chain up blocking the entrance. She had to go over to Paige Rd. to get in, but thought that is a long way to get to the memorial and there is no handicap access either. There is talk about making the memorial more visible to the public, but you can't get to it. She has made inquiries but has only had a response from someone in the American Legion and they did not know anything about it, so she hopes this board can check on it. I April 11, 2013 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of March 14t 2013. 2.2 Consider acceptance of the CDC financial reports for the month of March 2013. Motion to approve the minutes of March 14`1' 2013 and to accept the March financial report - Leary; second - Beckel; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Receive presentation, discuss and consider design and funding for the Keith Helms Memorial - Jason presented a mock-up of the sundial to the board. The sundial will be placed at the trailhead at Stewart Creek Park. There will be signage to describe the sundial and how it works and also signage that tells about Keith. Three quotes are needed for this project, but Jason has received I quote of $13, 000 for fabrication which includes materials and delivery. He said he estimates the construction cost to not be more than $10,000 and could be as low as $3,000 - $4, 000, so he is estimating $20, 000 for the project. The text and graphics will be a stainless steel inlay to be placed in granite; this is vandal proof and can be easily moved if needed. The board was shown white and tan brown color samples of the granite. The base material will be decomposed granite. A formal public hearing for this project is needed before we can move forward with the fabrication and installation. We hope to get quotes in within the next few weeks. The consensus of the board is to have the public hearing on Thursday, April 25`" at 6: 06pm. Christi Martin, 5604 Longhorn, The Colony - She is fascinated by the project and that it is a tribute to Keith appealed to her also. She said she asked to be able to contribute to this project but claims she was told no input was needed from citizens on this project, so she backed away. She went on to say that since the only thing she is allowed to contribute on this is silence, she asked the board to give a moment of silence on behalf of Keith and others who were taken from us to early by cancer. She wished the board well on this project and she hopes that at the public hearing we have a choice of color and can see what the sundial will look like. 3.2 Discussion of mural designs for the dumpster enclosures at Stewart Creek Park - Pam told the board this item was added to the agenda in case there were preliminary concepts ready to present to the board tonight, but the kids are still working on their designs. The consultant hopes to meet with the students next week to refine their concepts. We're trying to get this done quickly so it can be done before the end of the school year but we want the kids to take their time. Pam thinks some of the kids will be willing to work on the project after the school year ends if it isn't finished by the end of the school year. 3.3 Discussion and update of Kids Colony II construction, community build day and grand opening - Jason told the board the first community build day was 3 weeks ago and the morning session got cancelled because of a rain storm and the people working in the afternoon were only able to work for 2 hours because of lightning. On the next community build day we almost got everything built. The volunteers at all 3 build days did a great job and were very excited to be there working. On the first build day there were 71 volunteers which included a group of fraternity boys and there were also a lot of kids working that 2 April 11, 2013 day, and on the April 6`" build day we had some boys from The Colony Boys Baseball team working. There were volunteers fi^om the Sigma Chi fraternity, Phi Kappa Sigma fraternity, Young Men's Service League, a group of kids from Lakeview Middle School, Friends of The Colony, and some Kiwanis members from Coppell. Most of the name boards have been installed but we had to re-route some of the old name boards because of damage, and some of the new name boards had to be re-done, but the majority of the name boards have been installed. Dr. Pepper/Snapple donated drinks and they also had some volunteers working on the playground. There are still a couple weeks of work that needs to be done before we have the grand opening. The rubber surface is scheduled for the week of the 22nd; we have to watch it for 48 hours after it's installed to make sure no one walks on it or nothing gets onto it, so we may askfor volunteers to help with that. Irrigation still needs to be installed. There was discussion about having the grand opening on a Friday night instead of a Saturday or to also consider having it on Thursday, May 91h' the board agreed to tentatively schedule it for May 9'". Lisa submitted a grant request to Co-Serve. She spoke to the grant coordinator for the Co-Serve Foundation, and he recommended that she give them 3 options for funding; so she asked for $8,000, $12, 000 and $15, 000, each related to a different portion of Kids Colony. She asked for $15, 000 for the little house on the prairie and that would include all the interpretive signs and all the plantings that would go with it; we were informed earlier this week we got the grant. A formal presentation of the grant will be made at an upcoming City Council meeting or at the grand opening event. Lisa expressed her thanks to city staff - Troy Powell and Jason Ney for the letters they wrote, Kathy Neal for compiling the information and delivering it to CoServe, and to the Finance Dept. for the information they provided. The board expressed their thanks to Lisa for her work in getting the grant and her continued work on applying for grants. 3.4 Discuss and consider funding for upgraded fencing for John Yates greenbelt and Blair Oaks drainage crossing at Hackney ditch - Jason has been trying to get quotes, but has only received one. Pam said since this is not a time sensitive project, we will talk to the Engineering Dept. to see if this can be included with other projects that they have coming up. 3.4 Board to request items to be placed on future meeting agendas - Susana asked if we could start discussing a strategic plan for the dog park. Pam said this could probably be discussed at the next meeting; Jason has done some research on the driving range location. We can get the committee together for a discussion and also see if we can get it put on a work session agenda with City Council. 3.5 Receive update from staff and discuss the following items - Tribute Trail Construction - Jason said construction started about 6 weeks ago. There was a clean-up day that was very successful and had a lot of volunteers. People are already using the trail. We are going to implement a Trail Ranger program for this trail. Signs with QR codes are going to be installed so people will have access to a lot more information. There have been some set-backs because of rain. The existing golf cart path will be removed and will be re-done. The Tribute is considering putting in netting or planting trees for safety along the driving range. There will be signage that says no motorized vehicles are allowed on the trail, but currently golfers are allowed to bring their own golf carts to the Tribute, but the Tribute doesn't want anyone to bring a golf cart on the trail unless they are a 3 April 11, 2013 golfer, but they will have to address this issue. The contractors did a great job on this trail. There will probably be a grand opening at the end of May. Veteran's Memorial - There was an item on the City Council agenda about possibly changing the name of Five Star. The discussion was about trying to find ways to bring more attention to the Memorial and to do upgrades and enhancements to the Memorial. The Mayor and Troy are looking for volunteers from the CDC Board to serve on a committee to work on this; Susana, Lisa and TeRon volunteered to serve on committee. Lions Club Park Pond - Reed Engineering will be here in 3 weeks to do a probe test and sample test to determine how much sediment is in the pond and what the quality of it is. They will then prepare a report with the results and that will enable us to have a budget estimate for the dredging. The dredging should be done in late summer to early fall; fish in the pond will be moved to another location. A fountain will be put in the center of the pond. Hawaiian Falls / Five Star Sam Rayburn Tollroad Wayfinding Signs - Hawaiian Falls asked NTTA if they could put signs to their facility on the tollway; when you do that, they also require that you put in trailblazer signs - this is a sign that is put on the frontage road and a city street to get people to your facility. We are going to add a sign for Five Star. The signs have to be brown and white and we can put our sign underneath the amenity sign. These should be installed by Memorial Day. And with no further business to discuss, the meeting was adjourned at 8:32 p.m. s v ~n Kathy Neal, Recording Secretary n Lawrence President 4