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HomeMy WebLinkAbout03/14/2013 CDC March 14, 2013 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION MARCH 14TH 2013 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:05 p.m, on the 14"' day of March 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Tenon Lawrence President Present Pam Nelson - Staff Stephen Sohn Vice President Present Jason Ney - Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Present Richard Boyer - Council Liaison Don Beckel Member Present Susana Perez Member Present Kathy Braby Treasurer Absent And with six board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcement of upcoming civic events and activities - The Spring Eggstravaganza is Thursday, March 28"' from. 6:06pm - 8: 00pm at Five Star. Tickets are on sale now for $3.00 or you can get them at Five Star the day of the event for $5.00. Kids Chase by the Lake is on Saturday, April 27'x' at Stewart Creek Park. The race will start at 8: 00am and is for kids ages 5-11. Movie in the Park is on Friday, April 13`x' at Five Star. The movie is "Madagascar3 - Europe's Most Wanted" and starts at 7:30pm. Admission is free. The movie in May is "Wreck-It Ralph Citizen Input -None. 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of February 14t' 2013. This item was pulled for discussion. On page 2 of the minutes, the last paragraph in item 3.1 - the charity referenced is spelled incorrectly - it is spelled as "Angels Falla " the correct spelling is "AngelsFallUp" all one word. Motion to approve the minutes of February 14`" 2013 with the noted correction - Leary; second - Beckel; motion passes with all ayes. 1 March 14, 2013 2.2 Consider acceptance of the CDC financial reports for the month of February 2013. Motion to accept the financial reports for February - Sohn; second - Perez; motion passes with all ayes. 2.3 Consider approval of a resolution authorizing CDC staff members as signatories of the Community Development Corporation Sales Tax Revenue Bonds - Series 2013 - to approve any and all payment documents for designated CDC infrastructure and improvements of The Colony TIRZ One. This item was pulled for discussion. Pam informed the board that she, Jason, and Kathy Neal will be the signatories for payments so we don't have to get an officer of the board to come in and approve payments. Payments will be made fi°om the bonds that have already been issued and authorized by the board. Pam will ask the Finance Dept. to give the board a report when payments are made. Motion to approve a resolution authorizing CDC staff members as signatories of the Community Development Corporation Sales Tax Revenue Bonds - Series 2013 - to approve any and all payment documents for designated CDC infrastructure and improvements of The Colony TIRZ One - Leary; second - Sohn; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discuss and consider a proposal for sediment volume and testing for Lions Club Park Pond - A sediment test was done in 2001at Lions Club Pond and Scout Pond, but only Scout Pond was dredged. We have a proposal from Reed Engineering for a sediment test at Lions Club Pond for $5,500; this will be a probe test and a composition test and we have to provide a boat for the contractor to use. The composition test is required so we can know if the sediment has to go to a hazardous waste site or not, and the test will also help us estimate the probable cost to dredge the pond. Motion to authorize Reed Engineering to do sediment volume and testing for Lions Club Park Pond, not to exceed $5,500 - Beckel; second - Perez; motion passes with all ayes. 3.2 Discussion and update of Kids Colony 2 construction and community build day - Jason told the board the rebar is set for pouring the concrete and we have received the go-ahead from the city inspector. The pour will be tomorrow at 8AMwhich will give it a week to harden before the build day. The playground company has installed the posts. This is a custom playground, so there will be 2 playground company representatives assisting on the community build day. Currently there are 40 pe yle signed up for the morning shift and 20 for the afternoon shift; the rain date is April 6". 2 March 14, 2013 3.3 Discussion of the Tribute Trail construction and clean-up - The clean-up took place on March 2`a and several truckloads of trash were taken out. There were many helpers from the Tribute, Home Depot, city staff and other residents. Construction is on schedule and should be finished in May. There are plans to have a Trail Ranger program for this trail. We will work with the Tribute on a grand opening event. 3.4 Receive presentation and discuss design concepts for the Keith Helms Memorial - Pam and Jason looked on the shoreline trail for possible locations for doing a sundial - the Analemmatic Sundial, as the memorial to Keith. The proposed sites are the trailheads at Ridgepointe Park or Stewart Creek Park. To identify the memorial, Jason recommends using similar signage as what is already on the trail and text appropriate in describing Keith and the sundial. There is much more activity at the Stewart Creek Park trailhead and it is a more visible and secure location for the sundial. The sundial will be in granite, concrete or other material. At this time, Pam said the goal is to solidify the concept and location for the sundial before we move forward. Jason will continue to refine the design and get the cost estimate prepared and presented to you at the next meeting. The consensus of the board is to move forward with the proposed concept presented of the human sundial and place it at the trailhead at Stewart Creek Park. 3.5 Board to request items to be placed on future meeting agendas. Donna said there is a lot of trash on the island in the lake that is visible from Stewart Creek Park and asked if there is a way we could do something to get it cleaned up. Pam said there are some options we can explore. Donna also said that there is no signage for fishing line at the lake. Pam said the local Bass Club has asked if they could put something up for that, but they haven't done it yet; she will contact them to find out if they still plan to put something up. 3.6 Receive update from staff and discuss the following items - Slay/Baker Playground - The new equipment has been installed. Through the arson investigation, the individuals suspected of setting the fare were found and we are going through the process to prosecute them. John Yates Greenbelt Improvements - Jason is getting quotes, for railing to put at John Yates and along Blair Oaks in Greenway Park. Historical Park Tree Plantings - Jason has a quote from Fannin Tree Farms to replace the live oak trees that were cut down. Native trees will be put in and they are on the approved list from the electric company. Irrigation will also be installed. The new trees will be planted based on the master plan design for the park. 3 March 14, 2013 Hawaiian Falls / Five Star Sam Rayburn Tollroad Wayflnding Signs - Jason told the board that NTTA has given us approval to move forward with way finding signs. He is working with Terry Gilman in Facilities Maintenance, to put a plan together for NTTA to approve or make adjustments to. This was initiated by Hawaiian Falls and they have already gotten approval for exit signage; we are going to add Five Star to it. Hawaiian Falls will also be paying a portion of the cost. Tree City USA / Arbor Day Event - We are waiting to get a confirmation of participation from Stewart Creek Elementary to do this event at Carr/Chapjnan Park on April 26`". A representative from the Texas Forestry Service will be there. An updated Arbor Day Proclamation will be given to City Council on April 2" d. This year marks the 5"' year The Colony has been recognized as a Tree City USA. Stewart Creek Park Mural Project - City Council has approved moving forward with this project. We will get a meeting scheduled with the schools and the consultant so this project can be completed before the end of the school year. And with no further business to discuss, the meeting was adjourned at 8:24 p.m. 1 Kathy Nea , Recording Secretary Te 6n/awrdnce"President 4