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HomeMy WebLinkAbout02/14/2013 CDC February 14, 2013 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION FEBRUARY 14TH 2013 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:05 p.m. on the 14t" day of February 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: TeRon Lawrence President Present Pam Nelson - Staff Stephen Sohn Vice President Present Jason Ney - Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Present Richard Boyer - Council Liaison Don Beckel Member Present Susana Perez Member Present Kathy Braby Treasurer Absent And with six board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcement of upcoming civic events and activities - There is a shoreline clean-up at Wynnewood Park on Saturday, February 23'dfrom 9am - noon. People can sign up through the Friends of The Colony volunteer program. Spring Kidz Kamp is getting ready for registration; one of their field trips is to the new Perot Museum of Nature and Science. The Spring Eggstravaganza is on Thursday, March 28"' at Five Star from 6:00pm - 8: 00pm. The Volunteer Banquet is at the Tribute on Thursday, Feb. 21". Citizen Input -None. 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of January 10t' 2013 and February 712013. 2.2 Consider acceptance of the CDC financial reports for the month of January 2013. 2.3 Consider approval of a request from the American Cancer Society and make a recommendation to Council regarding the use of Five Star and the mobile stage for the annual Relay for Life event in The Colony. In item 2.1 the January 10'" 2013 minutes were pulled and item 2.3 was also pulled. 1 February 14, 2013 Motion to approve the consent agenda item 2.1 minutes of February 7rh and item 2.2 - Leary; second - Sohn; motion passes with all ayes. Motion to approve the minutes of January IV' 2013 - Sohn; second - Beckel; abstain - Leary, Perez; motion passes. In item 2.3, the request from the American Cancer Society does not include the use of the stage. The mobile stage was included by accident; decisions regarding the use of the stage are handled by City Council. This request is just for the use of Five Star, waiving the fee to use Five Star, and granting an exception for the noise ordinance for the Relay for Life event. Motion to waive the fee to use Five Star and grant an exception for the noise ordinance for the Relay for Life event - Cole; second - Perez; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Receive presentation, discuss and consider a request from The Colony Roadrunners for use of Stewart Creek Park and the Shoreline Trail to conduct a half marathon in The Colony - Don Beckel informed the board that he is a member of The Colony Roadrunners; he asked if there is any conflict with his participation in this agenda item. Pam told him that because he has no financial gain with this item, he did not have to abstain, but he could if he wanted to. Greg Tonian, 6500 Stewart Blvd., The Colony - The Roadrunners have been working on this event since last year. They want to make it a signature race event in The Colony, one that will take place for many years and gain national attention. Their signature sponsor is Matthews-Southwest and they are working to get more sponsors. The start and finish will be in Stewart Creek Park and there will be running in neighborhoods and along the shoreline trail. They have extensive experience in putting on races and they underwrite the cost of the Kids Chase event. This race will attract a different type of runner. They believe that runners who run in this event will come back to run on the shoreline trail and maybe even move to the city. They are thinking about having a Mayor's Cup winner and displaying that in City Hall. In this first year they are focusing on the runners, but there will be some sponsors at the events, and in the future they will work on having a runner's expo. Ron Rosetti, 8224 Paisley, The Colony - Tribute Partners LP gave the Roadrunners a substantial underwriting grant for the event and they have FRS which is a national sports drink provider, and they are reaching out to local vendors as well. Greg Tonian - The Roadrunners has 40 members. They are recruiting volunteers and welcome any group or individual who wants to volunteer, as this event requires more than the typical 5K event. They hope to have 250-300 runners. The race fee is $65; they want to keep the fee affordable and they may have an early registration deal. Proceeds fi°om the race will go to AngelsFallUp, a local non- profit cancer fighting organization in The Colony, Kids Chase, and to invest in equipment to make a better event in the future. They are working on a website. 2 February 14, 2013 Motion to accept the presentation from The Colony Roadrunners and make a recommendation to City Council to host a half marathon in The Colony at Stewart Creek Park and the Shoreline Trail - Leary; second - Cole; motion passes with all ayes. 3.2 Receive presentation, discuss, and provide direction to staff regarding image enhancements for the John Yates greenbelt drainage area - Jason discussed and showed examples of ways to improve this area that can provide less maintenance for the drainage ditch, educational opportunities for the local schools, improvements to the eco-system, it will provide recreation, and improve the student crossing. He recommends that we start with consider replacing the chain link fence - it could cost about $9, 000, and planting some trees. He suggested doing a master plan for this and this is something he could do. The board agrees it would be good to have a master plan for this area. Don told the board that this area was a construction dump site in the early days of the city and there used to be a lot of trees by the drainage ditch area but the school district requested they be removed. Don reminded the board there is a proposed trail that goes through this area, so that would need to be incorporated into any plan. Donna said the;•e are wetlands grants available and this project has many health benefits as well as improving the aesthetics. 3.3 Discuss and consider funding for the dumpster enclosure mural project at Stewart Creek Park to be done in conjunction with the Cultural Arts Board and Lewisville Independent School District art students - This was discussed at the public hearing in January. Pam and Kasey Kidwell from the Cultural Arts Board have met with the principals and art teachers at The Colony High School and Grin and Lakeview Middle Schools and they are very enthusiastic about the project. They also met with local artist Natalie Rahberg who is very excited to work with students on this project. It's important to have a professional mural artist involved with the project. Natalie has given us a supply list that totals $4,500, but that would be if we used everything on the list, but we don't have to use everything on the list. We would also compensate Natalie for her services, and she offered us a price at a greatly reduced cost than what she would normally charge. The total cost to do the 3 murals and pay Natalie is $7,500.00. We want to present this to City Council at the March 51h meeting so we can get the project started as soon as possible before the end of the school year. This project can be funded from the Image Enhancement fund. Natalie would work with the students at each school. The high school wants to collaborate on designs with Natalie and they want to paint one individual enclosure, we don't know what the middle schools want to do as we are waiting to hear from them. When the designs are done, they will be presented to this board for approval. Water is the theme of the design. Thanks was expressed to Cultural Arts Board member Kasey Kidwell for his help with this project. Motion to approve funding in the amount of $7,500.00 for the dumpster enclosure mural project at Stewart Creek Park to be done in conjunction with the Cultural Arts Board and Lewisville Independent School District art students - Beckel; second - Leary; motion passes with all ayes. 3 February 14, 2013 3.4 Discussion of CDC Master Plan projects and Capital Improvement Project (CIP) priorities for upcoming years - The board reviewed the prioritized task list from the Master Plan and the CIP list that has been submitted to Finance. Skate park refurbishment and replacement of shade structure material at Five Star have been added onto the CDC list. The park at West Lake Highlands is in Eastvale. There is not much we can do in that park because of the size. We may want to consider relocating it in that neighborhood. Jason will research the cost to acquire land in Eastvale. The parks maintenance facility has plans to be moved to the Public Works / Fleet building. There have also been discussions about adding onto the maintenance building at Five Star so all the maintenance operations could be in one location. Pond improvements at Lions Club Park are a top priority now as it needs to be dredged. Greg Tonian, 6500 Stewart, The Colony, said there are natural ways to treat the pond. The park is getting more use, so the board wants to move forward on getting the pond dredged. Pam will get a consultant to give us a proposal so we can get specs together and go out for bids and we'll have to have a public hearing. Bridges Cemetery Improvements is on the Prioritized Task List but it is not on the CIP list. Don told the board that the city attorney will be discussing control and funding of this with the Denton County Judge. There are several master plans listed on the Prioritized Task List for Wynnewood Park, BB Owen Park and Bill Allen Memorial Park, but they really aren't needed, so they can come off the list. Also, Lions Club, Slay/Baker, and Scout Park are identified for image enhancements, there is staff that can do those, so those master plans can come off the list too. The community garden master plan is on the Prioritized Task List, but this is now going to be done on private property and will be handled through Metro Relief. Pam asked if the board wants to begin further expansion of the park loop trail. Steve would like to see the next section of the trail be connected to Frisco. A suggestion was also made to have a connection to the historical bridge. At Slay/Baker Park, the old, existing structures are deteriorating. We can add some new stand alone equipment or add a small tot lot structure. The burnt equipment has been removed and new equipment will be installed in a couple weeks. Pam said we will keep $25, 000 in Image Enhancements for 13-14, and move the West Lake Highlands Park Relocation/Development, Five Star Maintenance Office & Yard Expansion, and Lions Club Pond Improvements to 13-14 but we will start working on Lions Club Pond this year. We will get a work session with City Council to discuss the location for the dog park. 4 February 14, 2013 3.5 Discuss and consider options for honoring former employee Keith Helms - At a previous board meeting, the board voted to rename the shoreline trail to the Keith Helms Shoreline Trail. Since then there has been concern expressed that this may set a Precedent to rename facilities after people. The trail is branded as the shoreline trail, it may be difficult to change the name. There are other ways to honor Keith such as installing plaques at the trailheads or doing something at Kids Colony, but whatever is done, it needs to tell a story about Keith and his work on the trail or at Kids Colony. TeRon thinks City Council should develop a policy and set criteria to address naming facilities after people, so if and when this issue comes up again, there is an established policy in place. Councilman Boyer urged the board to develop something and then present it to City Council so Council isn't debating about multiple ideas being presented to them, they are deciding on one idea the CDC Board wants, not that Council. Pam and Jason will work on ideas and present them to the board. The board is welcome to offer suggestions. 3.6 Receive update and discuss and consider scheduling a "Community Build Day" for Kids Colony 2 - The platforms will be concreted tomorrow and the poles will be put in. The community build day is on Saturday, March 23`'. We anticipate 100 volunteers for the day; we will have 50 for each shift - 9:00-12:30 and 1:00-4:30. The rain day is Saturday, April 6'h . A planning meeting with staff and CDC members will be scheduled. 3.7 Discuss and consider a proposal from "Official Best Of" for promotion ap. d marketing of Five Star - Pam said this is an opportunity to promote Five Star as the best sports complex in Texas in a two minute video. The video would be shown within a 30 minute TV show on channel 11, and the Discovery channel, then after that it will be put on the "Official Best Of" website for 3 years with a link to our website. This video can be used for promotional and marketing purposes. A suggestion was made to update the Five Star website design prior to doing this. There is a $3,900 fee that will cover the production cost. The board is interested in pursuing this, but they think other cities that have done this should be contacted for a reference. Motion to research and negotiate entering into an agreement for the promotion of Five Star not to exceed $3,900 - Beckel; second - Sohn; motion passes with all ayes. 3.8 Board to request items to be placed on future meeting agendas. No items were requested for future meetings. 3.9 Receive update from staff and discuss the following items - Slay/Baker Park - 5 February 14, 2013 The burnt equipment has been removed. Paperwork has been filed with the District Attorney's office and we are seeking reimbursement. Tribute Nature Trail - The contractor is mobilizing this week. There is a lot of trash along the trail, so we have scheduled a clean-up for Saturday, Feb. 23'`x. And with no further business to discuss, the meeting was adjourned at 10:26 p.m. Kathy Neal, Recording Secretary "TeRo fLaw ence President l 6