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HomeMy WebLinkAbout2013 Minutes (CAB disolved 3/5/2013) The Cultural Arts Board was dissolved on March 5, 2013 by City Council Ordinance 2013-1997. Attached are the City Council meeting minutes for March 5, 2013, dissolving the Cultural Arts Board. The Cultural Arts Board meeting minutes for February 6, 2013 and February 20, 2013 were pending approval at that time. The January 2, 2013 meeting minutes were approved with changes on February 6, 2013, however, remained unsigned as of March 5, 2013. Though not formally approved, the following pages are the Cultural Arts Board minutes for February 6, 2013 and February 20, 2013. March 5, 2013 3.4 Conduct a public hearing, discuss and consider approving a special exception to the Architectural Standards of the Gateway Overlay District for the use of stucco as an alternate exterior material for Burger King, located at 3700 Main Street (F.M. 423) (Development Services, Joyce) Mike Joyce explained that the interior of the building has been remodeled and this is request is to use stucco on the exterior. Planning and Zoning recommended approval. The public hearing was opened and closed at 7:58 p.m. with no one wishing to speak. Motion to approve- Terre; second by Connelly; inotiou passed ti,ith all ayes. 3.5 Discuss and consider approving a resolution awarding a bid and authorizing the city manager to execute a contract for electrical work related to the completion of the Well No. 4 Phase II Project (Utilities/Public Works, Groeschel) Evan Groeschel explained this bid is for the electrical work for lighting and other electrical work to finish the project at Well No. 4. The engineering firm for the project reviewed the bids received and recommends H&H Electrical Contractors in the amount of $132,605.00. Motion to approve- Schrag; second by Mikulee; motion passed with all ayes. a, 3.6 Discuss and consider approving an ordinance amending the Code of Ordinances, Chapter 2, Article II, entitled "Boards and Commissions, by amending Section 2-202 "Eligibility Requirements", Section 2-206 "Terms", Section 2-207 "Presiding Officers", Section 2-210 "Authority", and repealing Sections 2-231 to 2-233 "Cultural Arts Board" (Council) Mayor McCourry explained that several of the amendments are due to the Local Development Corporation and the Tax Increment Reinvestment Zone boards having different criteria as to eligibility [from advisory board members]. He also said the Cultural Arts Board is being [dissolved.] Motion to approve- Connelly; second by Boyer; The Mayor went on to say the board's current and future projects will be handled by the city manager's office. Motion passed tivith all ayes. Executive Session was convened at 8:14 p.m. 4.0 EXECUTIVE SESSION 4.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from the city attorney regarding a Marine Quest contract amendment. 3 January 2, 2013 CULTURAL ARTS BOARD MEETING MINUTES January 2, 2013 The Regular Session of The Cultural Arts Board of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 2nd day of January 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: PRESENT: Robert Bourbon Place 1 Jack Jones Place 4 Joan Lux Place 5 Kathy Costa Place 6 Casey Kidwell Place 7 ABSENT: Donna Arnold Place 3 Liz Ripperger Place 2 And with four board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Chair Report and Announcements Liaison Reports a) Council Liaison - None. b) Staff Liaison - None. Citizen Input Christi Martin spoke on items 2.3 and 2.6. 2.0 REGULAR AGENDA ITEMS 2.1 Consider approval of minutes of The Cultural Arts Board meeting held December 5, 2012. Motion to approve - Lux; second by Bourbon; motion passed with all ayes. 2.2 Election of Cultural Arts Board Officers a) Election of Chair Motion to appoint Kathy Costa - Lux; second by Bourbon; motion passed with all ayes. b) Election of Vice Chair Motion to appoint Joan Lux - Bourbon; second by Kidwell; motion passed with all ayes. c) Election of Secretary Motion to appoint Casey Kidwell - Lux; second by Bourbon; motion passed with all ayes. 2.3 Discussion and consideration on dumpster enclosure artwork project to be located at Stewart Creek Park. 1 January 2, 2013 Christi Martin spoke on this item. Christi Martin expressed her support of the involvement of student artists. Christi Martin also offered materials for mosaic art for the potential project. Kidwell informed the board that he and Pam Nelson spoke to the Principal and Art Teacher at The Colony High School as well as the Middle Schools. Kidwell also stated that they have spoken to several professionals. Chair Costa appointed a committee consisting of board members Kidwell, Costa and Jones. 2.4 Budget Update. (Staff) The current budget balance was presented to the board by staff. 2.5 Discussion and consideration for planning of events for FY 2013. a) Art Quest Lux infonned the board that she has acquired nine paintings so far for this event and that an email blast will go out. Bourbon asked Lux if the High School Art Teacher has been contacted about this event. Kidwell infonned the board that Middle Schools have been contacted but not the High School. b) Jammin' in the Park Lux informed the board that some time changes have occurred but things are coming together. The board was informed that four performances will occur through March, April, May and June. Bourbon stated to the board that he spoke to the Kildares, a Celtic rock band. Costa expressed her interest in having Mockingbird Station perform. Bourbon asked if the event location can vary. Jones asked for clarification on the performer selection process. c) Holiday Choir Bourbon updated the board that the Choir Director Melba Chance did an outstanding job. Lux commented that Melba Chance has shown interest in participating in this event again. Bourbon commented that a better sound system should be used in the future. d) Film festival Costa informed the board that this item will be tabled in order to reevaluate this event. e) Senior Citizen Pantomime Event Costa updated the board on what music will be performed and with whom. Lux gave a review of recently formed event committee's: Art Quest - Bourbon, Kidwell and Lux Jammin' in the Park - Ripperger, Lux, Bourbon and Jones Holiday Choir - Bourbon, Arnold, Costa Film Festival - Arnold, Kidwell, Costa Stewart Creek Park Art Committee - Kidwell, Costa and Jones 2.6 Discussion and consideration of a chalk art festival as a partnership between Cultural Arts Board and the Legends Home Owners Association. Christi Martin spoke on this item. Christi Martin stated that she contacted the HOA for information on the agenda item. Christi Martin stated that it would likely be confusing to have two of the same event in town. 2 January 2, 2013 Costa stated that this event is still in the discussion stages. Bourbon stated that he went to The Legends HOA and was informed that the Chalk this Way event will be moving to Lewisville this year. He entertained the notion of partnering with the HOA for a similar event and recommended that this item be tabled until a later time. 2.7 Discussion and consideration for an Event Processes and Procedures Checklist. Costa tabled item until next meeting. Lux asked if Diane Baxter could continue to send out releases for the Cultural Arts Board. 2.7 Discussion regarding the availability and application for outside Grants. Costa asked if Lux would head a committee for this item. Kidwell asked if this could be fundraising in general. A committee was formed consisting of Lux, Arnold and proposed citizen member. Committee titled Grant and Fundraising Committee. 2.9 Board to provide direction to staff regarding future agenda items. Costa requested agenda item to discuss goals of Master Plan. 2.5E changed to Stewart Creek Mural Project. 2.3 combined to 2.5. Remove Senior Citizen Pantomime Event 2.6 repeat on next agenda 2.8 (2.7) repeat on next agenda And with no further business to discuss the meeting was adjourned at 8:08 p.m. APPROVED: Kathy Costa, Chair ATTEST: Evan Groeschel, Acting Secretary 3 February 6, 2013 CULTURAL ARTS BOARD MEETING MINUTES February 6, 2013 The Regular Session of The Cultural Arts Board of the City of The Colony, Texas, was called to order at 7:01 p.m. on the 6th day of February 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: PRESENT; Robert Bourbon Place I Liz Ripperger Place 2 Donna Arnold Place 3 Joan Lux Place 5 Kathy Costa Place 6 Casey Kidwell Place 7 ABSENT: Jack Jones Place 4 And with six board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Chair Report and Announcements - Chair Costa informed the board that new art is in the library. Liaison Reports a) Council Liaison - None. b) Staff Liaison - Staff informed the board that the checklist needed in order to fill out the "Jammin' in the Pack" event will be needed by February I Ith. Staff also reminded the board members to submit their election disclosure forms if they haven't already. Brant Shallenburger reminded the board of the Board Banquet on the 21st of February. Citizen Input - None. 2.0 REGULAR AGENDA ITEMS 2.1 Consider approval of minutes of The Cultural Arts Board meeting held January 2, 2012. Motion to approve with changes made to pages 2 and 3 - Lux; second by Arnold; motion passed with all ayes. 2.2 Budget Update. (Staff) Staff gave an update to the board regarding current budget. 2.3 Discussion and possible action on the Cultural Arts Board facebook website. Ripperger informed the board of difficulty with the Cultural Arts Board facebook page. After board discussion Chair Costa asked R.ipperger to turn over the facebook page to board members Arnold and Kidwell. 1 February 6, 2013 2.4 Discussion and consideration for planning of events for FY 2013. a) Art Quest Board member Lux informed the board of expenses pertaining to the Art Quest event. Board member Lux gave a summary of the event and suggested $1,000 be budgeted for this event. The board also discussed brochures for this event. b) Jammin' in the Park Board member Ripperger handed out an estimation of the costs associated with the Jammin' in the Park events and went through it with the board members. The estimated total came to a total of $10,406. The total reflects four months per Ripperger.The board also discussed partnering with the Parks and Recreation department regarding the live music events. Board member Bourbon made a motion that the Jammin' in the Park Committee meet with the Parks and Recreation department to discuss partnering with them for the June event. Motion seconded by Kidwell. Motion passes with all ayes. c) Holiday Choir Chair Costa informed the board that $590 has been spent out of the current fiscal year's budget. Board member Bourbon stated that the Cultural Arts Board needs a PA system. Board member Bourbon informed the board that he will go before council regarding the need to purchase a PA system. Chair Costa proposed that an additional choir performance be included in the Cultural Arts Board events and that $6,000 be allocated. Motion to expand the Holiday Choir event to two events by board member Lux, The motion was seconded by Arnold. Motion passed with five ayes and one opposed. d) Film festival Board member Arnold made a motion to remove this event. The motion was seconded by Lux. With Bourbon abstaining the motion passes. e) Stewart Creek Mural Project Board member Kidwell gave a report to the board regarding this project. He informed the board that Pam Nelson is discussion with the Community Development Corporation and that he is planning to address council. Motion by board member- Lux to approve the budget allocation as follows, $1,240 for Art Quest, $10,406 for Jammin' in the Park, $6,000 for Holiday Choir and a reserve for $6,764. The motion was then seconded by Bourbon. The motion passes unanimously. 2.5 Discussion on goals from implementation of the Cultural Arts Master Plan. No action. Chair Costa pulled this item in order to schedule this for a work session on February 20tH 2.6 Discussion and consideration of a partnership between the Cultural Arts Board and the Legends Home Owners Association for a chalk art festival. Board member Bourbon informed the board that a partnership with the Legends Home Owners Association for a chalk art festival will not be moving forward. It was requested that staff remove this item from future agendas. 2 February 6, 2013 2.7 Discussion and consideration for an Event Processes and Procedures Checklist. Staff received feedback from the board on the Event Processes and Procedures Checklist. Staff was instructed to make changes. 2.8 Discussion regarding the availability and application for outside Grants. Board member Lux informed the board that the committee has not met. Staff was instructed to repeat this item on the next regular agenda. 2.9 Board to provide direction to staff regarding future agenda items. None. And with no further business to discuss the meeting was adjourned at 9:00 p.m. APPROVED: Kathy Costa, Chair ATTEST: Evan Groeschel, Acting Secretary 3 February 20, 2013 Work Session CITY OF THE COLONY CULTURAL ARTS BOARD WORKS SESSION AGENDA FEBRUARY 20, 2013 The Work Session of The Cultural Arts Board of the City of The Colony, Texas, was called to order at 7: 10 p.m. on the 20th day of February 2013, at 6303 Main Street, The Colony, Texas, with the following roll call: PRESENT: Robert Bourbon Place 1 Liz Ripperger Place 2 Jack Jones Place 4 Donna Arnold Place 3 Joan Lux Place 5 Kathy Costa Place 6 ABSENT: Casey Kidwell Place 7 And with six board members present a quorum was established and the following items were addressed: 1. Discussion on goals for implementation of the Cultural Arts Master Plan. The board discussed the Table of Recommended Strategies as outlined by the approved Cultural Arts Master Plan: 1. Expand and clarify the role of the Cultural Arts Board. Chair Costa stated that this item is noted as having the City Council as the lead agency in implementation per the approved Cultural Arts Master Plan. Chair Costa agrees that clarifying the role of the board would be beneficial. 2. Expand and enhance Cultural Arts Board programming. Chair Costa stated that this is being done. Chair Costa pointed out to the board that the recommended funding for this strategy per the Cultural Arts Master Plan is $25,000 and that was the beginning balance for the Cultural Arts Board fiscal year 2013. 3. Assist local arts organizations to build their organizational capacity. - Increase funding support. The board discussed Cultural Arts Board available grants and pointed out that according to the CAMP (Cultural Arts Master Plan) the CAB (Cultural Arts Board) should receive a total of $35,000 for the boards available grant funding. Chair Costa stated that more grant advertisement will be needed in the future. 1 February 20, 2013 Work Session - Provide technical assistance program for TC organizations. No discussion. 4. Develop an inventory of underutilized spaces for art uses. Chair Costa informed the board that this strategy is noted to be completed within the first year of when the CAMP is implemented. Board member Lux stated that she has developed an inventory of potential spaces. Board member Jones requested that staff supply the board with a list of commercial properties in The Colony. Chair Costa stated that this list will be used by artists in The Colony via the CAB as a resource. Chair Costa asked board member Lux to send the compiled list of potential spaces to board member Kidwell. Chair Costa stated that publishing an inventory of underutilized spaces for art uses could be done by creating a link to the website. 5. Develop a program of coordinated marketing for local arts and cultural opportunities. Chair Costa informed the board that this action is the role of CVB (Convention and Visitors Bureau) and arts and cultural organizations. Chair Costa also pointed out to the board that the "Performance Measures/Milestones" for this particular Strategy are "Expanded communitywide opt-in e-mail list social media." and that this is currently being done. 6. Develop a sunafner arts camp. Chair Costa informed the board that this action is the role of the Community Services Department of the city. 7. Develop a Public Art Program and Policy for The Colony. Chair Costa stated that a Public Art Policy has been drafted. Staff informed the board that the Public Art Policy will likely go before council for approval at a March council meeting. 8. Identify opportunities for arts venues and uses in new public and private development, and develop relevant policies and guidelines. Chair Costa informed the board that this action is the role of the Economic Development Department of the city. 9. Provide sufficient professional staff to support implementation of the plan. Chair Costa informed the board that this is in year three. 10. Plan and implement a signature annual arts festival. Chair Costa informed the board that this is in year four and stated that she doesn't mind jumping ahead. 11. Enhance existing arts facilities. Chair Costa stated that the CAB should start now by utilizing the grant committee put 2 February 20, 2013 Work Session together, consisting of CAB members. 12. Develop a flexible-use cultural venue, with theatre, gallery, classrooms, and meeting spaces. Chair Costa informed the board that this action is the role of the City Council. 13. Develop a lakeside outdoor performance venue. Chair Costa informed the board that this action is the role of the City Council. 14. Develop/redevelop a park as a botanical garden with historic elements. Chair Costa informed the board that this action is the role of the City Council. And with no further business to discuss the meeting was adjourned at 7:58 p.m. APPROVED: Kathy Costa, Chair ATTEST: Evan Groeschel, Acting Secretary 3