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Home My WebLink About02/28/2013 LIB 2/28/2013 MINUTES OF REGULAR SESSION OF LIBRARY BOARD HELD ON FEBRUARY 28, 2013 The Regular Session of the Library Board of the City of The Colony, Texas, was called to order at 7:05 p.m. on the 28th day of February 2013, at The Colony Public Library, 6800 Main Street, The Colony, Texas, with the following roll call: Sandi Gehrke Place 1 Present Marlene Martin Place 2 Present Frederick Rushing, Chair Place 3 Present Vacant Place 4 Joanna Krueger, Vice-Chair Place 5 Present Jade Kelly Place 6 Present Audra Preston Place 7 Absent And with five board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to order Citizen input: None. Introduction of Youth Services Librarian - Amanda Poore was introduced to the Board members during discussion of agenda item 3.5 below; her introduction was delayed until her return from Stewart's Creek Elementary School Science Night. In-0-FCONSENT AGENDA 2.1 Consider approval of the minutes of the January 24, 2013 Regular Session Motion to approve above consent agenda item - Gehrke; second by Krueger; ,notion passed with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discussion and consideration of proposed recommendations regarding revisions to the Fees Schedule Director Sveinsson presented the proposed revisions which include reducing the restitution fee for videocassettes from $10.00 to $5.00 plus a $5.00 processing fee; adding blu-ray discs to the fee schedule with a restitution fee of $20.00 plus a $5.00 processing fee; and adding Early Literacy Kits to the fee schedule with a restitution fee of $60.00 plus a $5.00 processing fee. Vote on the proposed revisions was tabled to the March meeting so that Director Sveinsson can discuss the videocassette restitution fee with Library staff. 1 2/28/2013 3.2 Discussion and consideration of proposed revisions to the Respect for the Rights of Others - Conduct in the Library policy (Section III K) to address the use of electronic cigarettes Director Sveinsson provided information from a variety of sources about health concerns related to use of e-cigarettes, the second-hand impact on other people, and some of the various entities that have enacted policies against e-cigarette use. Staff has witnessed e- cigarette use in the Library and expressed concern that the policy did not address it. The proposed revision prohibits the use of electronic cigarettes. Motion to approve the proposed revisions - Kelly; second by Gehrke; motion passed with all ayes. 3.3 Reports and discussion regarding Library Board goals and projects for 2013: A. Increase interaction with LISD schools in The Colony to inform school personnel, parents and students of TCPL's resources and services Director Sveinsson noted that Councilman Mikulec is working with LISD schools in The Colony to strengthen the bond between the schools and the City. He invited her to speak with students at the middle and high schools in the near future. B. Board presence at TCPL events No report. C. Legislative awareness Vice-Chair Krueger reported that she wrote to Senators John Cornyn and Ted Cruz regarding library funding (House Bill 374), and that she received a non-responsive "canned" reply from Representative Cornyn and a somewhat more targeted reply from Representative Cruz; she will provide Director Sveinsson with copies of those replies to share with the Board. D. Library visits Director Sveinsson toured Denton Public Library North Branch's newly redesigned teen room and shared photos and her impressions. E. Speakers' Bureau No report from the committee. Member Kelly volunteered to draft and send a list of suggested topics to the committee members for review prior to the next Library Board meeting. 3.4 Receive and discuss staff update regarding Friends of the Library activities: Recognition of library volunteers for 2011-12 service 2-23-13; 5th Annual Great Magazine Swap 3-02-13; Annual Meeting & Fun Night 4-27-13 2 2/28/2013 The Friends hosted the volunteer recognition luncheon at Amore's Pizza and Pasta on Saturday, February 23rd and presented the annual services awards. The James W. Althaus Volunteer of the Year Award was presented to Jennifer Appel in recognition of her efforts to improve communications within FOTCPL membership and increase FOTCPL and the Library's visibility in the community through creating and maintaining FOTCPL's Facebook presence. Board members were encouraged to spread the word about FOTCPL's 5th Annual Great Magazine Swap that will be held from 10 a.m. to 4 p.m. this Saturday, 3-02-13. The FOTCPL Annual Meeting and Fun Night will feature a murder mystery on Saturday, April 27th, at 6:30 p.m. Board members were encouraged to contact FOTCPL President Wayne Bullard if interested in playing a role in the mystery. 3.5 Receive and discuss staff update regarding public relations events and programs: Stewart's Creek Elementary School's Literacy Night 1-31-13; AARP Tax Help (February-April); Teen Anime Club gaming tournaments: Pokemon 2-09-13 & Brawl 3-23-13; Stewart's Creek Elementary School's western expansion research project 2-21-13; Presentation to Lakeview and Griffin Middle School students 2-21-13; Continuing Education Class for Daycare Teachers 2-21-13; Kindle eReader demonstration 2-23-13; Peters Colony Elementary School's Literacy Night 2-26-13; Stewart's Creek Elementary School's Science Night 2-28-13; Summer Camp Vendor Fair at Morningside Elementary School 3-02-13; and Theater Slam: A Play in a Day, in partnership with The Colony Playhouse, Friends of The Colony Public Library, and TCPL's Teen Writers' Club 3-02-13 Two new cards were issued and presentations made to 51 parents and students at Stewart's Creek Elementary School's Literacy Night on January 31St; TCPL has hosted AARP Tax-Aide on four evenings this month, serving a total of sixty people; the February 9th P6kemon Tournament was a great success with 53 people in attendance; registration for future gaming tournaments, including the March 23rd Brawl Tournament, will start at 6 p.m. in order to be able to start the actual play at 6:30. Youth Services Librarian Poore and Technical Services Librarian Charters provided information to approximately forty-nine 5th-graders at Stewart's Creek Elementary School for their Westward Expansion research. Student projects will be on display at TCPL beginning March 6th. This partnership received coverage athttp:Z/cougarpride.lisd.net/-?p=2241. Director Sveinsson participated with other city department directors in providing information to students in Lakeview and Griffin Middle Schools' Leadership Program. Twenty-eight daycare teachers received continuing education credits for the "Growing up Wild" workshop hosted by TCPL; the curriculum is written especially for early childhood educators of children ages 3-7. The workshop featured field-tested, hands-on, nature based activities; including instruction on outdoor exploration, scientific inquiry, music & movement as well as conservation activities. "Growing up Wild: exploring nature with young children" is correlated to the National Association for the Education of Young Children (NAEYC) standards and the Head Start Domains. Six people attended this month's Kindle e-Reader demonstration. The six patrons who attended learned how to use a computer to download books from the North Texas Libraries on 3 2/28/2013 the Go consortium to their e-reader, as well as how to install an application that would allow direct download to Kindle Fire devices and smart phones. Staff also demonstrated the Library's Freading service, which offers additional downloadable titles. Director Sveinsson, Youth Services Librarian Poore and Circulation Clerk Martin represented TCPL at Peters Colony Elementary School's Literacy Night; 72 contacts were made and eight library cards issued. Youth Services Librarian Amanda Poore reported that she and Circulation Clerk Martin represented TCPL at tonight's Stewart's Creek Elementary School Science Night; 51 contacts were made and two library cards were issued. TCPL has been invited to have a booth at the Summer Camp Vendor Fair at Morningside Elementary School on 3-02-13 to promote summer reading clubs and programs, as well as to issue library cards. Director Sveinsson encouraged Board members to attend the performance at the end of the March 2nd Tlieater Slain - A Play M a Day! The Theater Slam is a partnership project of The Colony Playhouse, FOTCPL, and TCPL's Teen Writers' Club. The performance begins at 4 p.m. 3.6 Receive and discuss staff update regarding the NTLP eReader Lab Grant project and the TSLAC Impact Grant project Director Sveinsson noted that the Kindle received as part of the Lab Grant was used in the Kindle eReader demonstration. 3.7 Review list of March library programs The board members reviewed the list. And with no further business to discuss the meeting was adjourned at 8:07 p.m. APPROVED: Frederick Rushing, Chair City of The Colony Library Board ATTEST: eannie Baellow, Recording Secretary 4