HomeMy WebLinkAbout02/04/2013 TECH
MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD
HELD ON
February 4, 2013
The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called
to order at 6:35 pm on the 4th of February, 2013 at CITY HALL, in the City Managers
Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the
following roll call:
Bill Swink absent
Stephen Hoffman present
Joye Grube present
Lyle Snider present
Juan Martinez present
Kevin Van Winkle absent
Allen Harris absent
Council Liaisons
Mayor Joe McCourry present
Jeff Connelly present
With four out of seven members present a quorum was established and the following
items were discussed.
1.0 CALL MEETING TO ORDER
Meeting called to order at 6:35
1.1 General announcements
None
1.2 Staff announcements
None
1.3 Council announcements
Councilman Connelly said he would like the board to come up with ideas for
future technology without regard to budget considerations. He stressed the fact that
we need to know what needs to be done in the future for planning purposes and
things may not materialize for several budgets. Mayor McCourry agreed.
2.0 DISPOSITION OF MINUTES
2.1 Acceptance of Technologies Board Minutes for a meeting held on November
5, 2012.
Minutes approved as submitted.
3.0 CITIZEN INPUT
There were no citizens present for input.
4.0 AGENDA ITEMS
4.1 Elect new board officers. (Board)
Joye Grube nominated Stephen Hoffman as Chair, Lyle Snider seconded the
motion. Motion carries. Joye Grube nominated Lyle Snider as Vice-Chair,
Stephen Hoffman seconded the motion. Motion carries. Joye Grube nominated
Juan Martinez as Secretary, Stephen Hoffman seconded the motion. Motion
carries.
4.2 Discuss video surveillance systems at city parks. (Grube)
Joye Grube said she wanted to discuss this issue due to the vandalism that has
occurred in the last 18 months or so at City parks. Ms. Grube wanted input or
comments from the board on their thoughts about putting video cameras at
various parks. Ted Ringener, IT Manager for the City of The Colony, said the city
does not have the infrastructure in place to install cameras that are network
capable at any location other than Kids Colony 2 Park. Mr. Ringener said the
cameras would have to be recorded by DVR systems at each park and would
require an individual to download the videos in person. Mr. Ringener said a
system has been discussed with the Community Development Director for Kids
Colony 2 Park and that system might go in with the next phase of the park
depending on her decision. Mayor McCourry said he would like Mr. Ringener to
get with LISD in regards to what kind of infrastructure they are installing at the
high school to see if we could possibly partner with them and utilize in the future
for surveillance at Five Star park. Mr. Ringener will follow up on this.
4.3 Discuss wireless vendors for all wireless points throughout the city buildings.
(Ringener)
Mr. Ringener identified two vendors that are currently being used within the city
and asked the board to start researching these and other wireless vendors for any
future installations and/or replacements. He identified five possible locations that
will need new access points or current access points replaced within the few next
years.
4.4 Discuss and review Department of Justice Criminal Justice Information
Services (CJIS) Security Policy and its effects on the city, specifically multi-
factor authentication and equipment usage. (Ringener)
2
Mr. Ringener asked the board to start researching options that would meet the
CJIS security policy requirements that is to be in place no later than September
30, 2013. Several cities have started researching and implementation of different
options. Mr. Ringener was hoping to view what they have implemented.
Unfortunately no single solution has yet to be set as a standard.
4.5 Board to provide direction to staff regarding future agenda items. (Board)
The board has no direction to give at this time.
5.0 ADJOURNMENT
With no further business, the meeting adjourned at 7:35 p.m.
APPROVED:
Stephen Hoffman, Chair Betty Pa lin, Recordifi g Secretary