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Home My WebLink About01/10/2013 CDC January 10, 2013 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION JANUARY 10T' 2013 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 10`x' day of January 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: TeRon Lawrence President Present Pam Nelson - Staff Stephen Sohn Vice President Present Jason Ney - Staff Kathy Braby Treasurer Present Kathy Neal - Staff Donna Cole Member Present Richard Boyer - Council Liaison Don Beckel Member Present Lisa Leary Secretary Absent Susana Perez Member Absent And with five board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Introduction of new Park Development Manager, Jason Ney - Jason Ney ivas introduced to the board He is from Rockford Park district in northern Illinois and has a Masters degree in Landscape Architecture. He has built and designed parks and did CIP work very similar to The colony. He is very excited to be here. Announcement of upcoming civic events and activities - The Polar Open Disc Golf Tournament is on Saturday, January 26'h at Bill Allen Memorial Park. Registration is still available. The Daddy/Daughter Dance is on Saturday, Febr uaiy 2"`r at The Cascades. There are 2 dances- 5:00 - 6:30 and TOO - 8:30. Tickets are on sale now. Top Golf- The ground breaking is on Jan. 25th; the time has not been determined The Tribute Shoreline Nature Trail - The groundbreaking is on Jan. 24'" at 8: 30 a. rn. at the Old American Club House. Agenda format - This has been changed to the same format as the City Council agendas. There is now a Consent Agenda; if a board member wants to discuss an item, they can ask to have it pulled Tonight, the items on the consent agenda, with the exception of the minutes, the board is being asked to approve as part of their role as the Park Board TeRon recently had the chance to speak to students from Lakeview Middle School. He received letters firom students expressing their appreciation and thanks for° the i-nork the CDC Board is doing in the parks and on the trail. Citizen Input -None. 1 January 10, 2013 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of December 13t 2012 2.2 Consider approval of Mobile Stage Policy 2.3 Consider approval of Sponsorship Policy 2.4 Consider approval of Athletic Facility Usage Policy Revisions 2.5 Consider approval of Practice Field Refund, Cancellation and Change Policy Motion to approve all the items in the Consent Agenda - Sohn; second - Braby; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Election of Officers for 2013 Tenon was nominated to serve as President; he accepted the nomination; the board voted with all ayes. Steve was nominated to serve as Vice President; he accepted the nomination; the board voted with all ayes. Kathy was nominated to serve as Treasurer; she accepted the nomination; the board voted with all ayes. Lisa was nominated to serve as Secretary; the board voted with all ayes. 3.2 Receive presentation, discuss and make recommendation to City Council for the placement and development of a Community Garden on public property to benefit Metro Relief Storehouse Pantry - A couple months ago, Pam met with representatives from Metro Relief to discuss the possibility of a community garden project at one of the city parks; Pam gave them some locations to consider. Tonight, Rita Webster, speaking for the committee, committee members, and a representative from Metro Relief, presented the project to the board, they are seeking the board's endorsement, suggestions and guidance, and they are not asking the board for any money. Metro Relief wants to build the community garden between the Community Center and Griffin Middle School. The garden will be a supplement to the Storehouse Food Pantry. The garden will have 9 raised beds, 3 of which will be built by Geoff Stankus for his Eagle Scout project; the beds will be irrigated and fenced in. To raise funds they will seek donations, apply for grants, have fundraisers at community events, and have annual fees for adoption of beds. When plots are adopted, the "adopter" is responsible for the maintenance of their plot. They hope that residents, local businesses and community organizations will adopt a bed, and the committee will also talk to Grin Middle School about adopting a plot for students. 2 January 10, 2013 The board had some questions/concerns that they feel should be considered as the committee moves forivard with the project - • There are some items that need to be discussed fin,ther with the city attorney - a contract for the use of the land, liability issues • City ordinances regarding fencing • Pest control • Irrigation - timer, rain collection, water conservation, water restrictions • Fertilisation • Landscaping around the fencing • Vandalism - is it a good idea to place this by a school Rita told the board that the fencing will be a medium weight chain link fence and there will be climbing bushes around the fencing, they are researching rain water collection, and there is a community garden in Coppell by a school and they haven't had any problems there. Rita expressed her appreciation to the Board for their comments, suggestions, guidance and for the opportunity to present the project to the Board. She said the board was very helpful and everything they heard tonight will be taken into consideration before they move forward. 3.3 Discuss and provide recommendation to City Council to award the bid for the construction of the Tribute Shoreline Nature Trail - Pam reminded the board that in 2011 we were awarded a grant from Texas Parks & Wildlife. The Tribute Partners are funding the trail as part of their park dedication requirements. The Texas Parks & Wildlife grant is a reimbursement grant, so they will be reimbursing up to $200, 000 of the cost of the trail. The city 1011 set up an escrow account; the developer will deposit money into the escroiv account to pay the contractor, and the account will be replenished by the developer and reimbursements frorn Texas Parks & Wildlife. The base bid is $507,800 and the alternate is $131,000 for a total of $638,000, this does include benches, trash receptacles, and interpretive signage - the saute type signage that is on the shoreline trail. The contractor is required to maintain the trail for 2 years to cover warranty issues and the Tribute Partners will provide maintenance for items not covered on the warranty thru September 2014, then the city is responsible for the maintenance beginning in the 2014-2015 budget year. Though no CDC funds will be used for this project, and the CDC Board also acts as the Park Board, she is asking the board to make a Park Board recommendation so this can be sent to City Council. Motion to recommend the City Council award the bid for construction of the Tribute Shoreline Nature Trail to CPS Civil for $638,800 - Cole, second - Beckel; motion carries with all ayes. 3>4 Receive update from staff and discuss the following items - • Financial Statements - The board reviewed the statements. Sales tax is up. • Kids Colony 11- to a slow start, but there have also been some rain days. 7he contractor got of 3 January 10, 2013 • Stewart Creek Park dumpster enclosure murals - Pam and Kasey Kidwell from the Cultural Arts Board met with the art teachers at the high school; they are very excited about the mural project but did request that we wait for warmer weather to do the project. Next week Pam and Kasey have a meeting at Lakeview Middle School with the art teacher and principal and they are waiting to hear from Griffin Middle School to set up a meeting time. The Cultural Arts Board will work with the schools and Pam will act as a liaison. • Tree City USA - Buck, Park Maintenance Manager, submitted the application. We have received our first order of trees for winter planting. • Hidden Cove Park & Marina - They have submitted plans for 50 RV sites and 6 bunk houses. They are working on an agreement with a restaurant operator. They are moving forward on things the city has been asking for, including a dry storage area. • Historical plaque for the Historical Bridge - The Denton County Historical Commission has informed us that we are eligible for an official historical marker to be placed there. And with no further business to discuss, the meeting was adjourned at 8:20 p.m. Kathy Neal, R cording Secretary o `a ence President 4