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Home My WebLink About01/24/2013 LIB 1/24/2013 MINUTES OF REGULAR SESSION OF LIBRARY BOARD HELD ON JANUARY 24, 2013 The Regular Session of the Library Board of the City of The Colony, Texas, was called to order at 7:06 p.m. on the 24th day of January 2013, at The Colony Public Library, 6800 Main Street, The Colony, Texas, with the following roll call: Sandi Gehrke, Chair Place 1 Present Marlene Martin Place 2 Absent Frederick Rushing, Vice-Chair Place 3 Present Vacant Place 4 Joanna Krueger Place 5 Present Jade Kelly Place 6 Present (arrived 7:10) Audra Preston Place 7 Present And with five board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to order Citizen input: None 2.0 CONSENT AGENDA 2.1 Consider approval of the minutes of the November 29, 2012 Regular Session Motion to approve above consent agenda item - Rushing; second by Preston; motion passed with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Election of presiding officers for 2013 Gehrke nominated Rushing for Chair; seconded by Preston; nomination unanimously approved. Gehrke nominated Krueger for Vice-Chair; seconded by Kelly; nomination unanimously approved. 3.2 Review proposed Library Board meeting schedule for 2013 and set meeting dates The Board normally meets on the fourth Thursday of the month. Director Sveinsson presented the proposed schedule which includes adjustments due to holidays and to professional association conferences: 1 1/24/2013 February 28 March 28 April 17 (moved due to Texas Library Association Conference) May 23 June 27 July 25 August 22 September 26 October 16 (moved due to Public Library Administrators of N. Texas Conference) December 5 (combined November/ December meeting) Motion to approve above schedule - Rushing; second by Krueger; motion passed with all ayes. 3.3 Discussion and final reports regarding implementation of Library Board 2012 goals and projects: develop Display and Exhibit Policy; increase awareness of national library legislative issues; review results of customer satisfaction surveys; Board presence at TCPL events and participation in TCPL public relations activities; library visits Chair Gehrke reported that she attended the holiday puppet show FOTCPL Presents! "The Nutcracker in a Nutshell Performed by 2 Nuts" and commented that the performance was very good. No other reports. 3.4 Discussion and consideration of Library Board goals and projects for 2013 The Board discussed setting the following goals: Increase interaction with LISD schools in The Colony to inform school personnel, parents and students of TCPL's resources and services. Member Preston had emailed The Colony schools' principals in this regard and shared the responses received to date. Staff and Board members will follow up on the suggestions received. Director Sveinsson will communicate with school librarians about signing up to receive TCPL's email blasts and will follow up with the school personnel about some of the suggestions received. The members discussed hosting school nights at TCPL. Continue Board presence at TCPL events and participation in TCPL public relations activities. Members agreed to continue to pursue this goal in 2013. Increase awareness of library legislative issues. Members agreed that this goal has special importance due to the state legislature being in session and the potential impact of legislative proposals on library funding, resources, and programs. Library visits. Members agreed that visiting other libraries is helpful in gaining insights for future planning for TCPL and pledged to continue to pursue this goal in 2013. 2 1/24/2013 Develop a Speakers' Bureau to provide trained speakers to local venues to provide information about TCPL's resources, services, and future development. A committee was formed to develop an initial list of topics to be included. Members Kelly, and Preston, and Chair-elect Rushing agreed to serve on the committee. 3.5 Discussion of upcoming Texas Library Association Annual Conference This conference will be held in Fort Worth April 24 - 27, 2013. Director Sveinsson provided information about the schedule, events, and exhibits, as well as the registration options for any board members wishing to attend. 3.6 Receive and discuss staff update regarding Youth Services Librarian recruitment Director Sveinsson reported that there were a total of twenty-six applicants; nine were interviewed; three were invited back for a second interview. The successful applicant has accepted the offer of the position; announcement of the new librarians name is pending the completion of the hiring process. Tentative start date for the new librarian is February 5, 2013. 3.7 Receive and discuss staff update regarding Friends of the Library activities: Adopt-a-Chair project; half price book sale; FOTCPL PRESENTS! Pictures with Santa 12-01-12 and "Nutcracker in a Nutshell" 12-20-12; volunteer recognition luncheon 02-23-13 Director Sveinsson announced that the Adopt-A-Chair project is complete; the half price book sale has been extended into February; the Santa event brought 265 people to the Library and 160 photos were sold; the puppet show brought in sixty-two adults and children; the volunteer recognition luncheon will be held at Amore's - attendance is by invitation only. 3.8 Receive and discuss staff update regarding public relations events and programs: Teen art display (January); Kindle eReader demonstrations 01-12-13 and 02-23-13; Teen Anime Club Tournaments: Pokemon 2-9-13 & Brawl 3-23-13; AARP Tax Help (February-April); Continuing Education Class for Daycare Teachers 02-14-13; expansion of Toddler Time to include 3-year-olds Director Sveinsson reported that a total of five art pieces were received for display from four teen artists; nineteen people attended TCPL's first Kindle eReader demonstration on January 12 - more than the conference room can comfortably seat - so staff has booked the multipurpose room for the February 23rd demonstration; the upcoming gaining tournaments are part of the Teen Arume Club's fund-raising efforts; AARP Tax Help will be offered at TCPL from 4-8 p.m. on Wednesdays beginning February 6th and information received from AARP about the service is much more specific than was provided in previous years; registration for the continuing education class begins on February 5th and the class will be on February 21St (not on the 14th). Toddler Time had not been well-attended in November and December so this month staff expanded the Toddler Time age to include 3-year-olds to encourage more participation; although attendance has increased, it is still much lower than last January. It may be that some parents and caregivers did not realize that Toddler Time would continue after Youth Services Librarian Snyder retired; staff will be seeking additional ways to get the word out that Toddler Time is still being offered. 3 1/24/2013 3.9 Receive and discuss staff update regarding the NTLP eReader Lab Grant project and the TSLAC Impact Grant project Director Sveinsson reported that TCPL hosted two NTLP eReader training workshops for staff members of NTLP member libraries. NTLP had originally requested that TCPL host one workshop but revised the request due to the large number of libraries seeking this staff training. Director Sveinsson showed the board members the three eReaders that TCPL has received as part of the grant project: a NOOK Simple TouchTM, a NOOK Color TM, and a basic Kindle; the eReaders will be used in the various eReader demonstrations TCPL is offering to our customers, such as the highly successful Kindle demonstration that was held on January 12th. 3.10 Review list of February library programs The board members reviewed the list. And with no further business to discuss the meeting was adjourned at 8:46 p.m. APPROVED: - /:O'~ , andi Gehrke, Chair City of The Colony Library Board ATTEST: oan L. Sveinsson, Acting Recording Secretary 4