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HomeMy WebLinkAbout12/13/2012 CDC December 13, 2012 MINUTES OF REGULAR SESSION OF COMMUNITY DEVELOPMENT CORPORATION AGENDA HELD ON DECEMBER 13, 2012 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:00 p.m, on the 131h day of December 2012, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: TeRon Lawrence President Present Stephen Sohn Vice President Present Kathy Braby Treasurer Present Lisa Leary Secretary Present Susana Perez Member Present Don Beckel Member Present Donna Cole Member Absent Pain Nelson Staff Liaison Present Kathy Neal Recording Secretary Present And with six board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Citizen Input - TeRon read an email from Christi Martin regarding park and public art. Included in the email are pictures of examples of the art she is referring to in the email. This email is included in the Dec. 13`x' meeting packet. 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of November 8t' 2012 - There is an error in item #3 - the year should read 2012 not 2015. Motion to approve the minutes with the correction to item #3 - Leary; second - Sohn; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discuss and consider approving a resolution and funding agreement by and between the City of The Colony, Texas, The Colony Community Development Corporation, LMG Ventures, LLC, and TXFM, Inc., regarding the construction and repayment of certain costs concerning the Nebraska Furniture Mart project. Jeff Moore, City Attorney, explained that changes have been made in the deal structure of the Nebraska Furniture Mart project. There will be bonds issued but now private funding is involved. The changes are in sections 5.1, 6.1 & 6.2 - S.1 The CDC authorizes LMG Ventures, LLC, and TXFM, Inc., to use private funding to construct all or any portion of the Type B projects. 1 December 13, 2012 61 - There will be improvements using private money; the CDC agrees to repay the applicable taxpayer for qualified costs from the sales tax revenue for that private funding. 6.2 - Addresses various allocations of the sales tax revenue. Nebraska Furniture Mart has put in their own funds - a private investment - this has reduced the amount of public debt and saved the project a significant amount of interest over time. All the public debt will be serviced first then the private debt next. City Council did approve this Tuesday night contingent on the CDC Board's approval. Motion to approve the funding agreement by and between The Colony Community Development Corporation, LMG Ventures, LLC, and TXFM, Inc., as presented - Beckel; second - Braby; motion passes with all ayes. 3.2 Public Hearing to receive public input regarding providing a financial incentive for the construction and operation of a Top Golf facility to be located at Blair Oaks and Memorial Dr., consisting of a reimbursement of Type B sales tax revenue generated by the establishment, and the following Community Development Corporation capital projects: Dog Park feasibility and preliminary design, Stewart Creek Park playground and enhancements, and landscaping and beautification in various parks. The public hearing was opened at 7.-29p. m. Top Golf - Top Golf will be located at Blair Oaks & Memorial Dr. This development does meet the requirements for the gateway overlay district. They will put in a section of the hike & bike trail along Memorial Dr. There will be direct access into Top Golf fi°om Blair Oaks and Memorial Dr. Pam reminded the board that there is already a tax incentive in place that the board committed to one year ago. There will be a rebate of the percentage of sales tax for a defined period of time and they do have a minimum requirement of sales to produce. The terms of the agreement will not change. The agreement is being reviewed and finalized. Dog Park Feasibility & Preliminary Design - There is $40, 000 budgeted for this. Pam, Steve and Susana have met with some residents about doing some site visits to other dog parks. Pam said that we may wait to move forward with this project until a Park Development Manager is hired. Stewart Creek Park Playground & Enhancements- There is $85,000 allocated in this year's budget. Some things we may want to use the money for are extending the trail by the park attendant's trailer another 250 ft., more site amenities, picnic table shelter covers, an automated gate entry feature, dumpster enclosures, and if needed when we build the new playground though there is $150, 000 budgeted for this. Pam spoke to the family who donated the existing playground and they want to be involved in the design of the new play structure. Pam explained the mural project with the dumpster enclosures. The focus of this project is to find a way to get the schools engaged in the community. The CAB (Cultural Arts Board) has been looking for a project to involve school students and this may be a good opportunity to do that. Pam spoke to the CAB at their meeting and they voted to move forward with the concept. The theme would be lake related. The CAB would work with the students, instructors, and potentially a consultant who knows how to do murals. The final approval of the murals would be done by the CDC Board and the Parks & Recreation staff. 2 December 13, 2012 Landscaping & Beautification - Funds can be used to pay for public art for Kids Colony II, additional park lighting, park amenities, trees and irrigation. The public hearing was closed at 8: 02 p. in. 3.3 Consider approval of authorizing the CDC Board Chair to execute a Performance Agreement by and between The Colony Community Development Corporation and Top Golf for the facility to be constructed at Blair Oaks and Memorial Dr. Motion to approve authorizing CDC Board Chair, TeRon Lawrence, to execute a Performance Agreement by and between The Colony Community Development Corporation and Top Golf for the facility to be constructed at Blair Oaks and Memorial Dr. - Leary; second - Perez; motion passes with all ayes. 3.4 Action to be taken as a result of the Public Hearing. No action is required. 3.5 Discussion of park vandalism and security issues. There was discussion about getting security lighting in the parks. Pam received a phone call from a vendor who does solar power security lights; she will research this. Ted Ringener, staff liaison to the Technology Board, told the board that vandalism in the parks is going to be discussed at their January meeting. He said there would be a huge cost for infi°astructure but there are cameras that run on solar power that have DVR's built into them. Other ideas discussed as ways to help reduce vandalism were - Using webcams Signage at all the parks Community involvement -parents and kids Park Ranger program - similar to the Trail Ranger program Contacting schools - make the kids and parents more aware of the cost and consequences of vandalism Allocate funds to a crime stopper fund Create a phone number dedicated to reporting vandalism The board expressed their appreciation to the Technology Board for their interest in this issue and look forward to working with there on it. 3.6 Discuss and consider renaming the shoreline trail to honor Keith Helms. Since the November meeting, Pam has contacted Keith's wife to ask her if the family would want something in Kids Colony named after Keith or if they want the shoreline trail to be named after Keith to honor him. Keith's family chose the shoreline trail to be renamed to honor Keith. Pam said new signage and a plaque will be put at each trailhead. Motion to rename the shoreline trail the Keith Helms Shoreline Trail - Braby; second - Leary; motion passes with all ayes. 3 December 13, 2012 3.7 Receive update from staff and discuss the following items - Financial Statements - The board reviewed the statements. The statements reflect the items discussed in the public hearing - $300, 000 Kids Colony II, Phase II, $50, 000 Image Enhancements, $85, 000 Stewart Creek Park Improvements, $40, 000 Dog Park Feasibility. Tribute Shoreline Nature Trail - Bids are being reviewed. Matthews Southwest is contributing the funds to do this as part of their park dedication requirement for their residential development. A portion of the cost will be reimbursed by the Texas Parks & Wildlife Grant. Bids will be presented to City Council in January. Park Development Manager Position - We received many very good resumes. Resumes were reviewed by Pam, Kathy, Buck, a representative from Engineering, and CDC Board members Don, Lisa and Steve. They selected 4 applicants to interview, but one did drop out. A selection was made; Pam will check references, get a background check done, and make an offer. We hope to have the applicant start at the beginning of January. Cultural Arts Board Meeting 12-5-12 - Pain attended this meeting and spoke about the mural project and the Kids Colony art selection process. Kids Colony II - The contractor has been slow in getting their permits. The play equipment is scheduled to be delivered on Dec. 31 s' and will be stored in a storage unit until the community build. With no further business to discuss, the meeting was adjourned at 8:54 p.m. Kathy Neal, Recording Secretary TeRon awrence, President 4