HomeMy WebLinkAbout11/07/2012 CAB
November 7, 2012
CITY OF THE COLONY, TEXAS
CULTURAL ARTS BOARD MEETING
November 7, 2012
A REGULAR SESSION of the Cultural Arts Board of the City of The Colony was called to
order by Chair Costa at 7:04 pm
PRESENT:
Donna Arnold Place 3
Joan Lux Place 5
Kathy Costa Place 6
Casey Kidwell Place 7
ABSENT:
Robert Bourbon Place 1
Liz Ripperger Place 2
Gail Kasek Place 4
1. Call to Order
Chair Costa called the meeting to order at 7:04 pm
2. Chair Report and Announcements
a. Announcements
Chair Costa announced that the Public Arts Policy draft is scheduled for discussion
and consideration for approval at the November 20, 2012 council meeting.
3. Liaison Reports
a. Council Liaison
None.
b. Staff Liaison
Brant Shallenburger informed the board that the Cultural Arts Master Plan is scheduled
for discussion and consideration for approval at the November 20, 2012 council meeting.
During this agenda item the consultants with The Cultural Planning Group will give a
presentation.
4. Citizen Input
This time is set aside for citizens to address the Cultural Arts Board regarding items
that are or are not posted on the regular agenda. Those persons wishing to address
the Board must sign in on the Citizen's Input form prior to the start of the meeting.
None.
5. Minutes
a. Consideration of approval of the minutes of the Cultural Arts Board meeting
held October 3, 2012.
Motion made by Lux to approve minutes as written. Motion was seconded by
Arnold. Unanimously approved.
November 7, 2012
6. Budget Update (Staff)
Staff Liaison distributed the new Cultural Arts Board budget sheet to the board members
reflecting the starting operational and grant budgets with no expenditures.
7. Election of Cultural Arts Board Officers.
a) election of Chair
b) election of Vice Chair
c) election of Secretary
Motion made by Lux to move this agenda item to the January 2013 Cultural Arts Board
meeting. Motion seconded by Arnold. Unanimously approved.
8. Discussion and consideration for an Event Processes and Procedures Checklist.
Staff informed the board that a draft of the checklist will be created and brought to the
board at the December Cultural Arts Board meeting for discussion and consideration.
Brant Shallenburger clarified permit procedures and purpose to the board.
Chair Costa suggested making the Event Processes and Procedures Checklist universal so
that other organizations can use it.
No action was taken on this item.
9. Discussion on painting of city water towers. (Costa)
The board discussed painting of the water tower located on Clover Valley. Staff was
instructed to research the regulations related to this task in order to inform the board.
10. Discussion and consideration for planning of events for FY 2013.
a. Art Quest
Committee Appointments by Chair Costa:
Casey Kidwell (Place 7), Joan Lux (Place 5), Robert Bourbon (Place 1)
b. Jammin' in the Park
Committee Appointments by Chair Costa:
Joan Lux (Place 5), Robert Bourbon (Place 1), Liz Ripperger (Place 2)
c. Holiday Choir
Committee Appointments by Chair Costa:
Robert Bourbon (Place 1), Kathy Costa (Place 6), Donna Arnold (Place 3)
Chair Costa instructed staff to see if the holiday choir could arrive at noon at the
performance location in order to properly sound check.
d. Film Festival
Committee Appointments by Chair Costa:
Kathy Costa (Place 6), Donna Arnold (Place 3), Casey Kidwell (Place 7)
e. Senior Citizen Pantomime Event
The board discussed gathering for rehearsals and the issue with the Texas Open
Meeting Act. Brant Shallenburger recommended to the board that notice be
posted that a gathering will take place however- no business will be discussed. The
November 7, 2012
board instructed staff to inquire whether or not all rehearsal times and dates could
be posted on one notice.
11. Board to provide direction staff regarding future agenda items.
Staff was instructed to have community services director Pain Nelson at the next Cultural
Arts Board meeting to provide an update and presentation on Kids Colony 2 playground
and discussion of selection process and funding of public art in public spaces.
Staff was also instructed to have "Availability of Grants" as an agenda item for the next
Cultural Arts Board meeting.
12. Adjourn
7:50 pm
-
j Evan Groeschel, Acting Secretary Kathy Costa, Chair