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HomeMy WebLinkAbout10/03/2012 CAB October 3, 2012 CITY OF THE COLONY, TEXAS CULTURAL ARTS BOARD MEETING October 3, 2012 A REGULAR SESSION of the Cultural Arts Board of the City of The Colony was called to order by Chair Costa at 7:03 pm PRESENT: Robert Bourbon Place 1 Liz Ripperger Place 2 Joan Lux Place 5 Kathy Costa Place 6 Casey Kidwell Place 7 ABSENT: Donna Arnold Place 3 Gail Kasek Place 4 1. Call to Order Chair Costa called the meeting to order at 7:03 pm 2. Chair Report and Announcements a. Announcements None. 3. Liaison Reports a. Council Liaison None. b. Staff Liaison None. 4. Citizen Input This time is set aside for citizens to address the Cultural Arts Board regarding items that are or are not posted on the regular agenda. Those persons wishing to address the Board must sign in on the Citizen's Input form prior to the start of the meeting. Christi Martin - Gave comment during item #8 to the board regarding the Cultural Arts Master Plan draft. 5. Minutes a. Consideration of approval of the minutes of the Cultural Arts Board meeting held September 5, 2012. Motion made by Bourbon to approve minutes as written. Motion was seconded by Lux. Unanimously approved. 1 October 3, 2012 Motion made by Lux to approve minutes as written. Motion was seconded by Bourbon. Unanimously approved. 6. Budget Update (Staff) Staff Liaison informed the Board of the approved Cultural Arts Board operating and grant budgets. Staff Liaison also distributed annual finance records to the Board. 7. Discuss and consider grant application process. (Costa) Chair Costa instructed staff to prepare a press release for advertising available Cultural Arts Board grants. 8. Update on Cultural Arts Master Plan. (Staff) Staff gave an update to the Board informing them that the CAMP Committee met and provided comments on the Cultural Arts Master Plan draft. Staff informed the board that the Committee comments were then conveyed to the CAMP consultants through a conference call. Staff was informed that they will be receiving a new draft from the consultants. Board members received red lined copies of the draft. 9. Discussion and consideration on guidelines for Public Art Policy. (Costa) Staff received the attorney reviewed draft of the Public Art Policy. Staff was instructed by the board to take the Public Art Policy draft to the November 6, 2012 council meeting for review and consideration after vote. Motion by Lux. The motion was then seconded by Ripperger. Unanimously approved. 10. Discussion on possible use of city building to display public art as part of the Cultural Arts Board Art Quest event. (Lux) Brant Shallenberger informed the board that he discussed the option of placing art in city buildings with Terry Gilman, the facility maintenance manager. Shallenberger informed the board that there are options to achieve this. Board member Lux requested to go on record saying that a year ago she was told that this wasn't a possibility with respect to empty retail space. The board went on to discuss possible city building space to display public art. 11. Discussion and consideration for planning of events for FY 2013. a. Art Quest Board member Lux stated that she will start advertising early for this event. No action. b. Jamâ–ºnin' in the Park Board member Bourbon stated that he enjoys having the more themed musical acts as part of the Jammin' in the Park events. Chair Costa informed the board and staff that John C. Smith is offering his bands services at no cost for the volunteer banquet. Chair Costa instructed staff to pass John's information to the coordinator for this event. Board member Ripperger informed the board of the tentative dates for the Jammin' in the Park events. Brant Shallenberger, Evan Groeschel and the Board had discussion on the process of permitting for these events. Staff informed the board that on the next Regular Session Cultural Arts Board Agenda there will October 3, 2012 be an agenda item where an event permitting processes and procedures checklist will be discussed. c. Holiday Choir Board member Bourbon updated the board that rehearsals continue and the event is still scheduled. d. Film Festival Chair Costa informed the board that the no film submissions have been received to date. e. Senior Citizen Pantomime Event Chair Costa and other board members gave an update on this event. Board member Bourbon went on record stating that he believes the city needs an arts and crafts event as part of the Cultural Arts Board mini-events. Chair Costa pointed out to the board and board member Bourbon that the events for FY 2013 have already been established. Board member Lux informed the board that a CAB unaffiliated arts and craft event is scheduled to take place on October 6"' at the Methodist Church on Paige Road. 12. Discussion and consideration for the acquisition of apparel identifying Cultural Arts Board members at Cultural Arts Board member events. (Bourbon) No Action. 13. Board to provide direction staff regarding future agenda items. Staff was instructed to add the following agenda items to the November 7, 2012 regular session: Discussion and consideration for an Event Processes and Procedures Checklist, Discussion on painting of city water towers, and Board officer elections. 14. Adjourn 8:46 pm Eyan Groeschel, Acting Secretary ,Kathy Costa, Cut-