HomeMy WebLinkAbout11/05/2011 TECH
November 5, 2011
MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD
HELD ON
November 5, 2011
The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called
to order at 6:30 pm on the 5th of November, 2011 at CITY HALL, in the City Managers
Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the
following roll call:
Bill Swink present
Jeff Montgomery absent
Stephen Hoffrnan absent
Joye Grube present
Lyle Snider present
Tim Tomlinson present
Allen Harris, Council Liaison absent
With four out of six members present a quorum was established and the following items
were discussed.
1.0 Call Meeting to Order: 6:30 P.M.
Meeting called to order at 6:30
1.1 Announcements
None
2.0 DISPOSITION OF MINUTES
Acceptance of Technologies Board Minutes for a meeting held on May 02, 2011.
3.0 CITIZEN INPUT
None
4.0 AGENDA ITEMS
4.1 Discuss, consider, and approve the city changing Primary Rate Interface
(PRI) provider
Bruce Maker, IT Manager, informed the board that the city is trying to reduce the cost of
the city's phone service. The city is currently paying too much for PRI compared to what
we could be paying. The IT Department found a solution that would reduce the cost by
two-thirds each month. This project started about a year ago but the city was unable to
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November 5, 2011
move forward since they were under contact with AT&T. The IT Department researched
many different companies including Verizon, Grande Communication, CBeyond, XO
Communication, Time Warner Cable and TelWest. Of those, Time Warner Cable was the
only company that met all the city's requirements including their ability to be their own
last mile to both the Police Department and City Hall. Although AT&T could be their
own last mile the city continues to have issues with AT&T that have yet to be resolved.
The issues are associated with record keeping at their Frisco office. Therefore, the IT
Department recommends signing a 3-year contract with Time Warner Cable. The city
currently has Time Warner Cable for television service and has had a great experience
with them thus far. Plus, all the references they provided were good and at this point no
negatives were found. In addition, by federal guidelines, the city would be priority in an
emergency situation for all registered circuits. The city won't need any new hardware and
it will only take about 20 minutes to switch over the service, which will take place after
business hours. Although the city is already utilizing Time Warner Cable for television
service, there are no specials or bundle packages available at this time. Since this is a 3-
year contact it must be approved by the City Council. Tim Tomlinson made a motion to
approve the city changing the Primary Rate Interface (PRI). Bill Swink seconded
the motion. Motion carries.
Bill Swink made a motion to adjourn the meeting.
5.0 ADJOURNMENT
With no further business, the meeting adjourned at 6:53 p.m.
APPROVED:
Stephen o an, Secretary Christie Copling, Recording Secretary
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