HomeMy WebLinkAbout06/28/2012 LIB
MINUTES
CITY OF THE COLONY
LIBRARY BOARD
JUNE 28, 2012
A REGULAR SESSION of the LIBRARY BOARD of the City of The Colony, Texas, was
called to order by Chair Gehrke at 7:02 p.m.
PRESENT: Sandi Gehrke Place 1
Marlene Martin Place 2
Nicole Rodriquez-Terrell Place 4
Joanna Krueger Place 5
Jade Kelly Place 6
ABSENT: Frederick Rushing Place 3
Audra Preston Place 7
STAFF: Joan Sveinsson Library Director
Jeannie Baellow Recording Secretary
1. Citizen Input.
None.
2. Consider approval of the minutes of the May 24, 2012 Regular Session.
Member Krueger moved to approve the minutes as presented. Member Martin seconded
the motion and the motion passed unanimously.
3. Reports and discussion regarding Library Board goals and projects for 2012:
a. Display and Exhibit Policy: committee report and discussion.
The Board reviewed the all three documents making up the draft policy. Several
suggestions for revisions were incorporated. Further review will take place at the July
meeting.
b. National library legislative Issues: reports and discussion of findings by
individual board members.
No report.
c. Board presence at TCPL events and TCPL public relations activities: reports
and discussion of participation by individual board members.
No report.
d. Library visits: reports and discussion of visits by individual board members.
Member Rodriguez-Terrell reported on and provided photographs of her recent visit to
the Park Forest Branch of the Dallas Public Library. The approximately 11,000
square foot facility was built in 1971 and is located on Forest Lane between Webb
Chapel Road and Marsh Lane. There are approximately 40,000 items in the
collection with the DVD and video collections being very limited. Upon entering the
front door there is a book recycling center to the right. Beyond that is the information
desk and checkout area. There is one youth librarian who is shared with another
branch.
4. Discuss and consider recommendation of revisions to the fee schedule for FY
2012-13.
Director Sveinsson reported that staff recommends the following changes to the
restitution fee: Young Adult fiction cataloged paperbound books: increase from $15 to
$17, vertical file materials: eliminate (no longer circulating these items); audiobooks &
kits (cassettes): change to $5 per piece up to a maximum of $50 per cataloged item;
audiobooks & kits (CD): $10 per piece up to a maximum of $100 per cataloged item.
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Processing fees for these items would remain at $5. Member Martin moved to
recommend the revisions to the fee schedule as presented. Member Krueger seconded
the motion and the motion passed unanimously.
5. Discuss and consider proposed revisions to the Study Room Policy to allow
individual use of the study rooms.
Director Sveinsson explained that staff is recommending a revision to allow individual
use of the study rooms, primarily to provide access to a quieter place to use a public
access computer. Study Room A is currently equipped with a public access computer,
primarily for use in TCPL's exam proctoring service; Study Room B will also be so
equipped when it is no longer in use as a temporary storeroom. It was noted in one of
the survey responses that there are times when a customer needs a quieter place to
work using a public access computer; staff saw the recommend revision as a way to
respond to this need. Member Krueger moved to accept the revisions made to the Study
Room Policy. Member Kelly seconded the motion and the motion passed unanimously.
6. Receive update and discuss the following Friends of the Library activities:
a. Adopt-a-Chair.
Five chairs have been adopted and 15 remain available for adoption. Administrative
Assistant Jeannie Baellow displayed the brass donor plates which will be affixed to
the adopted chairs.
Member Rodriguez-Terrell left the meeting at this point, 8:46 p.m.
b. Media efforts: Facebook, newsletter, phone tree.
Newsletter editor Jennifer Appel published the Summer newsletter which was
released in time to publicize the Just for Fun Family Night; she has also created an
FOTCPL Facebook page to provide another venue for publicizing FOTCPL and TCPL
news and updates. Secretary Linda Gregory and President Wayne Bullard are
recruiting volunteers for a phone tree to add a personal touch to reminding members
of upcoming events and to allow officers to disseminate information among the
membership quickly.
c. Fund-raising: Kroger Neighbor to Neighbor program; Puppets.
Kroger fundraising letters are available for pick-up and distribution. Kroger has
capped the overall program amount at one million dollars, thereby limiting the amount
available to each participating nonprofit agency. FOTCPL received $362.73 based
on the July 2011-April 2012 participation. Volunteers are again creating Slinky
puppets to use as door prizes at the Summer Reading Club programs and to sell as a
fund-raiser to benefit youth programs.
d. FOTCPL PRESENTS! Just for Fun Family Night; participants publicity survey.
A total of 88 adults and children attended the Fun Night - a significant increase from
2011's Fun Night attendance of 36. Attending adults were asked to answer a quick
survey indicating where they heard about the program; 25 responses were received.
The top three responses were "brochure picked up at the Library", "Library website",
i
and "Friend".
7. Receive update from staff and discuss the following items:
a. Public Relations Events and programs:
L National Audio Book Month Prize drawing.
Throughout the month, customers checking out audiobooks have been offered the
opportunity to enter a drawing for an MP3 player; the drawing will be held at the
end of the month.
ii. Nook eReader demonstration.
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The next demonstration is scheduled for 2:15 p.m. on July 25tH
iii. Summer youth and teen programs; summer reading incentive clubs.
Enrollment continues for the summer reading incentive clubs. Preschool children,
school age children, and adults may register in person or online; Teen Read
registration and logs are only online this year. To date, a total of 92 participants of
all ages have opted to register and log their reading online, logging a total of 194
books read and 102 reviews submitted. Teens are required to register and submit
book reviews online to be eligible for the end of summer prize drawing. Book
reviews are vetted by a librarian before being posted. Director Sveinsson did not
have the in-library registration numbers yet.
b. Grants:
i. Walmart Grant application.
The draft of this grant for funding audiobooks for the juvenile and young adult
collections has been submitted to the Library Director for review.
ii. AWE Early Literacy Stations video contest submission.
Director Sveinsson noted that Administrative Assistant Jeannie Baellow organized
and implemented this entire project to create, submit, and promote TCPL's entry
in a video contest for a chance to win an AWE Afterschool Edge Literacy Station.
Five children (children, and grandchildren of Library staff), were videoed working
and playing on the Library's AWE Early Literacy Stations and improvising different
scenes. The edited video was uploaded to YouTube for judging by the AWE
Corporation. There were 12 entries with the first place prize going to Van Buren
Public Library in Van Buren, Arkansas; however, it should be noted that, of the
twelve libraries, TCPL's entry was the most viewed.
c. Service improvements:
i. Online summer reading club.
Director Sveinsson noted that next year, staff will have more lead time to promote
the online version.
ii. Antiques Reference database.
Director Sveinsson encouraged the members to test this new resource that was
just added to TCPL's virtual library this week.
8. Review list of summer reading incentive activities and July library programs.
The next Board meeting is scheduled for July 26, 2012.
The meeting adjourned at 9:03 p.m. f
Sandi Gehrke, Chair
Jeannie Baellow, Secretary