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HomeMy WebLinkAbout2001 Minutes MINUTES OF THE REGULAR SESSION OF THE SPECIAL EVENTS BOARD OF THE COLONY, TEXAS The Regular Session of the Special Events Board of The Colony, Texas, was held on Thursday, April 5 at 7:00 p.m. at the Senior Center located at 6301 Main Street, The Colony, Texas. Present at the meeting were the following: Madge Cooper Liz Ripperger Karen Hames David Swain Meg Harrison Nancy Wetzel 1. 4th of July Planning ➢ Discussion of BBQ and preparations of same ➢ Discussion of Grand Marshal for parade ➢ Discussion of deadlines, requirements, etc. for Liberty by Lake run 2. Rules of Procedure for meetings ➢ Need to keep minutes of meetings and submit to City Secretary ➢ Need to hold election of officers for current year ➢ Need to fill open board positions 3. Christmas Planning ➢ Need to decide on what needs to be purchased ➢ Contact City re installation of banners using City equipment 4. Debate ➢ Board has been asked to co-host a political debate ➢ After discussion, no motion was put before the board to vote on Next meeting set for Thursday, April 19, 2001 at 7:00 p.m. at Senior Center. MINUTES OF THE REGULAR SESSION OF THE SPECIAL EVENTS BOARD OF THE COLONY, TEXAS The Regular Session of the Special Events Board of The Colony, Texas, was held on Thursday, April 19 at 7:00 p.m. at the Senior Center located at 6301 Main Street, The Colony, Texas. Present at the meeting were the following: Meg Harrison Liz Ripperberger Nancy Wetzel David Swain Karen Hames Guests: Terry Jones (Marshall's BBQ) 1. 4th of July Planning ➢ Discussion of BBQ bids ➢ Presentation by Terry Jones with Marshall's BBQ Motion to accept Marshall's bid, Motion passed ➢ Viewed potential artwork for holiday banners 2. Liberty By The Lake Update Discussed site map for festival and fireworks ➢ Discussed print media and advertising 3. Election of Board Officers ➢ Tabled until next meeting 4. Other Items of Concern ➢ Discussion of photo buttons, Nancy will forward info. Next meeting set for Thursday, April 26, 2001 at 7:00 p.m. at Senior Center. MINUTES OF THE REGULAR SESSION OF THE SPECIAL EVENTS BOARD OF THE COLONY, TEXAS The Regular Session of the Special Events Board of The Colony, Texas, was held on Thursday, April 25 at 7:00 p.m. at the Senior Center located at 6301 Main Street, The Colony, Texas. Present at the meeting were the following: Madge Cooper David Swain Meg Harrison Nancy Wetzel Liz Ripperger 1. 4t" of July Planning ➢ Considered samples of banners and art design; David to get comparable bids for vinyl/canvas banners ➢ Discussion of t-shirt sales at festival; David to contact Rob about methods of doing such ➢ Marshall's will be providing everything necessary for barbeque ➢ Run brochures are being printed ➢ Report on contributions received to date ➢ Knight have tents that are available for rent 2. Election of Officers ➢ Election put off until next meeting Next meeting set for Thursday, May 10, 2001 at 7:30 p.m. at Senior Center. MINUTES OF THE REGULAR SESSION OF THE SPECIAL EVENTS BOARD OF THE COLONY, TEXAS The Regular Session of the Special Events Board of The Colony, Texas, was held on Thursday, May 10, 2001 at 7:00 p.m. at the Senior Center located at 6301 Main Street, The Colony, Texas. Present at the meeting were the following: Madge Cooper David Swain Karen Hames Nancy Wetzel Meg Harrison 1. 4th of July Planning ➢ Run flyers sent out today ➢ May have to reroute parade if construction starts ➢ Need theme for parade ➢ Ordered 36 new banners ➢ Need to get answers from Rob re questions about festival ➢ Go over order for t-shirts for run and festival and other memorabilia ➢ Knights donating use of tents for barbeque ➢ Discuss advertising of events ➢ Discuss budget due 16th Next meeting set for Thursday, May 31, 2001 at 7:00 p.m. at Senior Center. MINUTES OF THE REGULAR SESSION OF THE SPECIAL EVENTS BOARD OF THE COLONY, TEXAS The Regular Session of the Special Events Board of The Colony, Texas, was held on Thursday, May 31, 2001 at 7:00 p.m. at the Senior Center located at 6301 Main Street, The Colony, Texas. Present at the meeting were the following: Madge Cooper Liz Ripperger Karen Hames David Swain Meg Harrison Nancy Wetzel 1. 4t" of July Planning ➢ Refreshments and ice for run ➢ Signs to be put up next week advertising events ➢ Still looking for ticket vendor in Colony ➢ Tickets go on sale Saturday through Star Tickets ➢ Radio ads start Monday ➢ Tents will be set up at park for barbeque ➢ Need to get tables and chairs for tents ➢ Go over activities for barbeque ➢ Go over purchase of t-shirts and other memorabilia ➢ Parade route should stay the same ➢ Contact TCHS band re parade ➢ Banners here 1-2 weeks ➢ Need to come up with theme ➢ Budget has to be turned in this week Next meeting set for Thursday, June 14, 2001 at 7:00 p.m. at Senior Center. MINUTES OF THE REGULAR SESSION OF THE SPECIAL EVENTS BOARD OF THE COLONY, TEXAS The Regular Session of the Special Events Board of The Colony, Texas, was held on Thursday, June 14, 2001 at 7:00 p.m. at the Senior Center located at 6301 Main Street, The Colony, Texas. Present at the meeting were the following: Madge Cooper David Swain Karen Hames Nancy Wetzel Liz Ripperger 1. 4t" of July Planning ➢ David gave report on problems since last meeting and resolution of same ➢ Status of events ➢ Chairs and tables for barbeque ➢ Need to prepare outline of duties for barbeque ➢ Use of Knights tents at barbeque ➢ Plans for shirts and other memorabilia Next meeting set for Thursday, June 21, 2001 at 7:00 p.m. at Senior Center. MINUTES OF THE REGULAR SESSION OF THE SPECIAL EVENTS BOARD OF THE COLONY, TEXAS The Regular Session of the Special Events Board of The Colony, Texas, was held on Thursday, June 21, 2001 at 7:00 p.m. at the Senior Center located at 6301 Main Street, The Colony, Texas. Present at the meeting were the following: Madge Cooper David Swain Karen Flames Nancy Wetzel 1. 4t" of July Planning ➢ Status of free tickets ➢ Status of police officers ➢ Status of insurance certificates ➢ Status of permits ➢ Arrangements for tables at barbeque ➢ Plans for selling memorabilia ➢ Plans for give aways ➢ Arrange for grand marshal for parade ➢ Go over details for barbeque Next meeting set for Thursday, June 28, 2001 at 7:00 p.m. at Senior Center. MINUTES OF THE REGULAR SESSION OF THE SPECIAL EVENTS BOARD OF THE COLONY, TEXAS The Regular Session of the Special Events Board of The Colony, Texas, was held on Thursday, June 28, 2001 at 7:00 p.m. at the Senior Center located at 6301 Main Street, The Colony, Texas. Present at the meeting were the following: Madge Cooper Liz Ripperger Karen Hames David Swain Meg Harrison Nancy Wetzel 1. 4th of July Planning ➢ All hands meeting with Parks & Rec and Knights of Columbus to go over final details for all 4t" activities Next meeting set (tentative) for Thursday, July 19, 2001 at 7:00 p.m. at Senior Center.