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HomeMy WebLinkAbout05/10/2012 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION MAY IOT" 2012 PRESENT: TeRon Lawrence - President STAFF: Pam Nelson Stephen Sohn - Vice President Keith Helms Kathy Braby - Treasurer Kathy Neal Lisa Leary - Secretary Don Beckel - Member Susana Perez - Member Dan Mahle - Member COUNCIL LIAISON: Allen Harris The meeting was called to order at 7:00 p.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN'S INPUT - Teresa Mastin, 4425 Hale St., The Colony - She expressed her gratitude for the support and consideration given to the arts projects in The Colony. She also appreciates the City Council, city departments and various city boards that partner with organizations to receive the optimum result on many initiatives, but she does have concerns for city employees and volunteers. There is an organization in The Colony in which she did belong to, but does not anymore because of the people in this organization and the way this organization operates; she did not name the organization. She would like to see a policy established which describes how business should be conducted between volunteers, city departments, and city boards when working with outside organizations, but realizes this may be hard to monitor. She feels people from outside organizations should conduct themselves with respect and in a professional manner when they are working with city departments or city boards; if that is not the case, then business should not be conducted with that group/organization. She is aware of 2 complaints that have been filed with The Colony Police Dept. against a member of the organization she did not name. She expressed these concerns at the previous City Council and Cultural Arts Board meetings. .IOAnna Krueger - 4808 Graham Circle, The Colony - She is new to the community but is here to invite the board to Arts & Sounds by the Lake in Little Elm on May 19"'. 3. APPROVAL OF MINUTES OF THE APRIL 12T" REGULAR SESSION AND MAY 3RD SPECIAL SESSION - Motion to approve the minutes of the April 12`" regular session and May 3`" special session - Sohn; second - Mahle; motion passes with all ayes. 4. BOARD TO RECOGNIZE SERVICES OF OUTGOING COUNCIL LIAISON ALLEN HARRIS - The board expressed their appreciation to Allen for his 9 years of service as Council Liaison to the CDC Board. TeRon presented Allen with a plague to honor his years of service on the CDC Board. Allen expressed his thanks and appreciation to the boardfor being treated like a non-voting member of the board and including him in many discussions and CDC events. 5. DISCUSS AND CONSIDER APPROVAL OF A RESOLUTION APPROVING A CONSTRUCTION MANAGEMENT AGREEMENT BY AND BETWEEN NFM SERVICES, LLC, THE COLONY COMMUNITY DEVELOPMENT CORPORATION, AND THE CITY OF THE COLONY, TEXAS, REIMBURSING CERTAIN COSTS WITH NET BOND PROCEEDS - City Attorney Jeff Moore, Misty Ventura from Nebraska Furniture Mart, and Project Development Manager Tod Maurina were present to explain and answer questions about all the Agreements and Resolutions on the agenda. Motion to approve the resolution approving the Construction Management Agreement by and between NFM Services, LLC, The Colony Community Development Corporation, and the City of The Colony reimbursing certain costs with net bond proceeds as presented, and with the revised construction management fee in Section 1.12 of the Agreement - Beckel; second - Mahle; motion passes with all ayes. 6. DISCUSS AND CONSIDER APPROVAL OF A RESOLUTION APPROVING A CONSTRUCTION MANGAEMENT AGREEMENT BY AND BETWEEN NFM SERVICES, LLC, THE COLONY COMMUNITY DEVELOPMENT CORPORATION, AND THE CITY OF THE COLONY, TEXAS, REIMBURSING CERTAIN COSTS WITH TYPE B SALES TAX REVENUES - Motion to approve the resolution approving the Construction Management Agreement by and between NFM Services, LLC The Colony Community Development Corporation, and the City of The Colony reimbursing certain costs with Type B sales tax revenue as presented, and with the revised construction management fee in Section 1-12 of the Agreement, and the revision in Section 2.29 concerning the definition of "Soft Cost" as presented - Braby; second - Beckel; motion passes with all ayes. 7. DISCUSS AND CONSIDER APPROVAL OF A RESOLUTION APPROVING A REIMBURSEMENT AGREEMENT BY AND BETWEEN THE COLONY COMMUNITY DEVELOPMENT CORPORATION, AND NFM SERVICES, LLC, FOR REIMBURSEMENT OF CERTAIN PROJECT COSTS - An error was identified in item 6.5 - Keri Samford's name was listed instead of Pam Nelson's name. Motion to approve the resolution approving the Reimbursement Agreement by and between The Colony Community Development Corporation, and NFMServices, LLC, for the reimbursement of certain project costs as presented, with the correction of replacing Keri Samford's name with Pam Nelson's name in item 6.5 - Leary; second - Sohn; motion passes with all ayes. 8. DISCUSS AND CONSIDER APPROVAL OF A RESOLUTION APPROVING AN AGREEMENT BY AND BETWEEN THE CITY OF THE COLONY, THE COLONY COMMUNITY DEVELOPMENT CORPORATION, THE COLONY ECONOMIC DEVELOPMENT CORPORATION, AND CROSSON DANNIS, INC., FOR PROFESSIONAL APPRAISAL SERVICES - Motion to approve the resolution approving the Agreement by and between the City of The Colony, Texas, The Colony Community Development Corporation, The Colony Economic Development Corporation and Crosson Dannis, Inc., for professional appraisal services as presented - Perez; second - Mahle; motion passes with all ayes. 9. REVIEW AND CONSIDERATION OF THE PURCHASE OF A 72' DECK MOWER AND GOLF CART TO REPLACE EQUIPMENT AT FIVE STAR - The mower is used once a week to mow the playing surface on the ball fields at Five Star; it needs a new motor and has several problems and constant oil leaks. The golf cart was purchased several years ago and is used for various tasks daily through-out Five Star. It is heavily used but it is hard to findparts when repairs are needed. The replacement equipment will be purchased through the buy board, it will be brand new, and there is usually a one year warranty included. Motion to approve $21,167.70 for the purchase of a 72' deck mower and golf cart to replace equipment at Five Star - Mahle; second - Braby; motion passes with all ayes. 10. DISCUSS AND PROVIDE DIRECTION TO STAFF FOR PRIORITIES FOR 2012-2013 BUDGET - Pain reminded the board that at the April meeting, the board told her to allocate $300, 000 towards finishing out the next phase of Kids Colony and 2 playgrounds. The board's priorities - Don - Keep $50, 000 to be used for image enhancements Kids Colony - supports doing the second half of the pavilion Stewart Creek Park - more money for the play ground - add $50, 000 to this budget Bathrooms at Bill Allen Memorial Park TeRon - Keep $50, 000 to be used for image enhancements Bigger gazebo at the historical park Restrooms at Bill Allen Memorial Park- high priority Kids Colony Steve - Kids Colony II Stewart Creek Park Dredging of Lions Club Pond Master Plan for a dog park Kathy - Overflow parking at Perryman Park for the Christmas Spectacular Kids Colony II playground, splash pad design Dog Park -find a place for one Image Enhancement-.John Yates Master Plan Image Enhancement -funds earmarked for the Cultural Arts Board Susana Kids Colony spray park Image Enhancements Dog Park - 91 priority Turner - several years out but pavement for the parking lot and overflow parking Dan - Batting cages New or upgrades to the Rec Center Lisa - Image Enhancements Stewart Creek Park upgrades - trash can enclosures, trees, playground, fishing pier and adding an electric gate Ozone system - water treatment Rec Center Dredging of Lions Club Pond Dog Park 11. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - The board reviewed the statements; sales tax continues to increase. KIDS COLONY II - We have preliminary designs from the manufacturer, but additional changes are needed. The PlayTC! Task Force Committee and Fundraising Committee will now begin meeting on an as-needed basis. A volunteer who recently joined the PlayTC! Task Force sold name boards at the Camey Carnival; Lisa asked all the board members to make an effort to be at various events to assist with the sales. CULTURAL ARTS MASTER PLAN - There was a committee meeting last week. Keith said they were gathering comments to address issues. There was discussion about the art selection policy and being consistent with the policy, the selection process, art on public and private property, and prioritizing. PARK LOOP TRAIL LANDSCAPING - The landscaping and irrigation installation are complete. The 2 year maintenance agreement is now in effect; the contractor is responsible for watering and weeding the landscape beds. DAVE COWAN PARK, CARR/CHAPMAN PARK, FRIENDSHIP PARK IMPROVEMENTS - We are still over budget; the elevating of the playground area at Friendship Park and the cost of concrete are impacting the cost. This will go to City Council for approval on May 15th. The board commended Pain and Keith for taking the old playground equipment to auction. BILL ALLEN MEMORIAL PARK EROSION/BRIDGE PROJECT TIMELINE - The Engineering Dept. gave Keith a timeline for the project; it should be completed by the end of September. JAMMIN IN THE PARK - This event is hosted by the Cultural Arts Board and will take place on Friday, May 18 1h at Lions Club Park from 7:06pm - 10: 00pin. Cleghorn, a Celtic Rock band and another band will be performing. MOVIE IN THE PARK - This event is on Friday, May 11 th at Five Star; the movie is "Happy Feet 2 There being no further business to discuss, the meeting was adjourned at 9:10p.m. Kathy Neal, Recording Secretary ltg©fr"Ya fence, President