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HomeMy WebLinkAbout04/12/2012 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION APRIL 12TH 2012 PRESENT: TeRon Lawrence - President STAFF: Pam Nelson Stephen Sohn - Vice President Keith Helms Kathy Braby - Treasurer Kathy Neal Lisa Leary - Secretary Don Beckel - Member Susana Perez - Member ABSENT: Dan Mahle - Member COUNCIL LIAISON: Allen Harris The meeting was called to order at 7:00 p.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN'S INPUT - Christi Martin, 6504 Longhorn, The Colony - She invited the Board to attend the production of Musical Journey at the MCL Grand on April 22"d. 3. APPROVAL OF MINUTES OF THE MARCH 7TH JOINT SESSION AND MARCH 8TH REGULAR SESSION - Motion to approve the minutes of the March 7 Joint Session and March 8"' Regular Session - Braby; second - Beckel; motion passes with all ayes. 4. REVIEW AND CONSIDERATION OF APPROVAL OF BIDS FOR CONSTRUCTION OF CARR/CHAPMAN PARK IMPROVEMENTS - The bids for all the parks Carr/Chapman, Friendship, and Dave Cowan - came in over budget. Lisa and Kathy expressed the desire to continue to move forward with the proposed plans and not scale them back. Pam said that there is money left over from previous projects that could be used for the playgrounds. Don expressed his concern about taking money from image enhancement accounts that haven't been used yet. Motion to reduce the cost by $10, 000 by shrinking the footprint of Carr/Chapman Park as a way to save money and bring the total to $90, 000; second - Beckel; there was additional discussion about the possibility of taking some of the elements away and replacing them with less expensive elements, and that no money from the 10-11 image enhancement fund will be used, motion passes with members Sohn, Beckel, Lawrence and Perez voting yes and members Braby and Leary voting no. 5. REVIEW AND CONSIDERATION OF APPROVAL OF BIDS FOR CONSTRUCTION OF FRIENDSHIP PARK IMPROVEMENTS - Motion to approve the bid Leary; second - Braby; motion passes with all ayes. 6. REVIEW AND CONSIDERATION OF APPROVAL OF BIDS FOR CONSTRUCTION OF DAVE COWAN PARK IMPROVEMENTS - Motion to approve the bids as presented to F&F Concrete for site work, Custom Swing for playground installation, and Recreation Consultants to provide equipment - Leary; second - Braby; motion passes with all ayes. 7. DISCUSSION OF 2012 - 2013 BUDGET AND CAPITAL IMPROVEMENT PROJECTS Pam reviewed the presentation she is going to give at the City Council meeting. She instructed the board to review the current CIP list and the priority task list from the CDC Master Plan, and give her a list of their top five priorities within the next 2 weeks so they can be discussed at the May board meeting. 8. RECEIVE UPDATE AND DISCUSS KIDS COLONY II PROJECT BUDGET, FUNDRAISING AND FUTURE FUNDING - The board was shown a display of all the elements planned for Kids Colony - a swing area, pavilion, splash pad, and sensory garden. Kathy Costa, from the Cultural Arts Board has gotten an artist to work on items for the sensory area, and she is also working with a Master Naturalist on a plan for native landscaping that is low maintenance and drought resistant. The Cultural Arts Board was praised for the work on this. Pam reminded the board that they have $185, 000 in the budget and the fundraising task force committee's goal is to raise $100, 000. This project will cross-over into the next budget year, but the goal is to keep the budget under $400, 000. Pam recommends that the board allocate enough funds to do Phase II in next year's budget; that would mean adding an additional $250,000 - $300, 000 to the budget. The consensus of the board is to add $300, 000 to the Kids Colony H budget so we can get the design finalized and get it built. The Demolition Day of the remaining existing original structures went very well. There were a lot of volunteers and the old structures came down fast. The sale of name boards began; these will be sold at various city events. The fundraising committee is working on ways for corporate entities to donate; some ideas include purchasing an element for the playground or pledging to raise fiends within their organization. We should hear the results of the Playful City grant application by the end of May. The next meeting of the task force is Wednesday, April 18`". 9. BOARD TO PROVIDE DIRECTION TO STAFF REGARDING FUTURE AGENDA ITEMS - The board would like information about the plans for the land on Main Street previously occupied by the driving range. 10. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - Sales tax is up from this same time last year. PARK LOOP TRAIL LANDSCAPING - The electrical work is complete; the next step is to get the meter plugged in. Work on the irrigation system will start on Monday. NORTH COLONY TRAIL EXTENSION - F&F Concrete is cutting the last section of the sidewalk by Lakeway Baptist Church. CITO (CACHE IN TRASH OUT) GEO CACHE EVENT AT BILL ALLEN MEMORIAL TARK- This event is on Saturday, April 14`x' at Bill Allen Memorial Park. This is the first time this event has been held in The Colony; it is a clean-up the park event and geo cache event. TRAIL RANGER TRAINING & BIKES - The next training session is Saturday, April 21" at Ridgepointe Park. MOVIE IN THE PARK - This event is Friday, April 13`1' at Five Star. The movie is Dolphin Tale; the gate opens at 6.•30 and the movie starts at 7.•30. KIDSCHASE - This event is Saturday, April 28`' at Stewart Creek Park. There being no further business to discuss, the meeting was adjourned at 9:17p.m. / 2~1 Kathy Nea , Recording Secretary TeRon" wr~nee, President