HomeMy WebLinkAbout05/23/2002
MINUTES
THE COLONY COMMUNITY DEVELOPMENT CORPORATION
SPECIAL SESSION
MAY 23ND, 2002
Present: Vicki Briggs - President Staff: Pam Nelson
Richard Boyer - Vice President Sam Fitzgerald
Don Beckel - Member Kathy Neal
Sue Walden - Member
Susan King - Member
Bunker Hill - Member
John Sanders - Member
1. CITIZEN'S INPUT -
None.
2. APPROVAL OF MINUTES OF APRIL 25TH 2002 AND MAY 2ND 2002-
Motion to approve - Sanders; second - Walden; motion carried with all ayes.
3. DISCUSSION OF REQUEST FOR FUNDING FROM THE LAKESIDE
COMMUNITY THEATER GROUP -
Christi Martin, Chairperson of the Lakeside Community Theater Group, approached the
board to request funding to purchase quality, professional grade, lighting and sound
equipment. The group has spent $1,500 on rental fees this year for lighting and sound
equipment. The lighting equipment may have to be moved occasionally, depending on
where productions take place. There are 2 master electricians who are a part of the
group and some other people with degrees that know how to operate the lighting
equipment. The system they want to purchase is one that is easily adaptable to changes
in building structure.
The board thinks this would be a good investment that would be a valuable asset to the
theater group, and other groups and organizations who would also be using the building
for various functions. Bunker said he would remove himself firom any vote on this request
because of his family's association with the theater group. The board will have a public
hearing and then decide if they want to provide funding.
4. REVIEW PERCENTAGE ALLOCATIONS FOR FUND BALANCE
PROJECTION-
Pam informed the board that the projections for the end of the year have been adjusted
because the interest rates have dropped and our fund balance is smaller. After next year,
if we allocate our fund balance for projects as we have discussed the figures show our
fund balance at the end of each year will be the 180-day reserve, which is what the board
decided to do.
5. CONSIDERATION OF APPROVAL OF A BUDGET ADJUSTMENT ON THE
PERCENTAGE OF ADMINISTRATIVE ASSISTANT SALARY PAID BY CDC
FOR THE REMAINDER OF THE FISCAL YEAR 01-02-
Motion to approve - Sanders; second - King; motion carried with all ayes.
6. CONSIDERATION OF APPROVAL OF FISCAL YEAR 02-03 BUDGET -
The budget will be adjusted to reflect the additional salary percentage to be paid for
the administrative assistant.
Motion to approve the fiscal year 02-03 budget with the 40% adjustment for the
administrative assistant salary - Walden; second - Hill; motion carried with all ayes.
7. CONSIDERATION OF APPROVAL OF PARK IMPROVEMENT PROJECTS
AND ACTIVITY ENHANCEMENTS FOR FISCAL YEAR 02-03 -
Motion to approve the list of park improvement projects and activity enhancements for
fiscal year 02-03 with the ability to amend the distribution offunds at any time -
Sanders; second - Walden; motion carried with all ayes.
8. DISCUSSION OF ADVERTISING -
There was discussion on the importance of informing the public about what the board is
doing and how the best way to distribute information would be. Some options discussed
included publishing information in the Fun Times brochure that is distributed to every
home in the city and also in the new The Colony Close Up magazine. A CDC website
was also discussed. It is also important to find a good way to distribute our information
to the public outside of the city limits.
9. RATIFICATION OF CHANGE ORDER #2 WITH ADOLFSON/PETERSON
CONSTRUCTION FOR A REDUCTION OF $36,912 FOR THE COLONY FIVE
STAR COMPLEX -
Motion to approve - Walden; second. - King; motion carried with all ayes.
10. UPDATE FROM DIRECTOR / ASST. DIRECTOR -
Financial Statements - The board had no questions or issues with the statements.
Five Star - The parking lot for the soccer and football fields is almost finished. The
football fields have been fine grated and will now be trenched for irrigation. Spectator
seating on baseball field #6 has begun. There has been some problems with the walking
trail, but we are working with the architect to get that issue resolved.
Skatepark - Sam and Pam will be touring a facility in. Weatherford that was built by a
Manufacturer they are interested in.
Little League Shade Structures - The measurements had to be adjusted but the shade
structures have been ordered.
Median Beautification - City Council tabled this item.
With no further business to discuss, the meeting was adjourned at 9:30 p.m.
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Kathy Neal, Recor ing Secretary Vicki Briggs, Preside t