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HomeMy WebLinkAbout04/25/2002 MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION APRIL 25~'II, 2002 Present: Vicki Briggs - President Staff: Pam Nelson Richard Boyer - Vice President Sam Fitzgerald Sue Walden - Treasurer Kathy Neal Don Beckel - Member Susan King - Member Bunker Hill - Member John Sanders - Member 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF FEBRUARY 21, 2002 AND MARCH 31, 2002 - Motion to approve-Sanders; second Beckel; motion carried with all ayes. 3. CONSIDERATION OF APPROVAL FOR AWARD OF BID TO SUNPORTS INTERNATIONAL FOR $36,346.00 FOR PURCHASE AND INSTALLATION OF SHADE STRUCTURES AND DUGOUT COVERS AT THE LITTLE LEAGUE FIELDS AND ADULT SOFTBALL FIELDS - Shade structures for the adult softball fields were added to the bid as an alternate. The cost to install the shade structures at both locations is $36,346.00; there was $50,000 budgeted for shade structures, so there will be money remaining that can be allocated to different projects. Motion to approve - Sanders; second King; motion carried with all ayes. 4. DISCUSSION OF CITY-WIDE TRAIL SYSTEM PLANNING & DEVELOPMENT - Pam would like to budget for a consultant to do a Trail Master Plan for the entire city. The plan would include the Shoreline Trail Master Plan, but also include trails that would link different neighborhoods and provide transportation corridors for pedestrians and bicyclists throughout the city. Much of the area where the trails will go is in wildlife management area and the Corp is very restrictive about the type of development that takes place. This is on the city CIP list for the next budget year, but it has not been identified as a project CDC will fund, The new council will review the list. There is another bond issuance, so it is possible it could be included in the bond. We can go out for RFP's and the firm that is chosen has to be based on their qualifications and not their fees. A landscaping plan can be included in the trail plan. Whoever does the plan will review the Comprehensive Master Plan and the Parks Master Plan already in existence. The trail system will also tie into Five Star. 5. DISCUSSION OF FUND BALANCE PERCENTAGE ALLOCATION AND POLICY FOR FUTURE PROJECTS - Sam is working with Alice, our project accountant in finance, to update and review the fund balance and projected revenues through the end of the year. 6. CONSIDERATION OF APPROVAL OF ACTION AS A RESULT OF THE EXECUTIVE SESSION - Motion to table - Sanders; second Walden; motion carried with all ayes. 7. DIRECTOR / ASST. DIRECTOR UPDATE - Financial Statements - The board requested a completed project list to be included with the financial statements. Five Star Construction - Change Orders & Timeline - They have fine-graded (big bulldozer work) on the soccer fields and also are doing trenches for irrigation pipes. The parking lot for the soccer fields was smoothed out and they started putting lime down and the concrete work may start next week If you see any area taped off with yellow caution tape, that means it is done and to stay away from it. They began the 2 plazas where the star structure and the bathroom/concession building will be. The board was given an overall project timeline to help them keep up with things. The timeline may be altered by the weather, but they allow for 7-8 days for weather delays. Every week there is an owner's meeting to discuss the timeline and any issues that need to be addressed. Sam will bring a condensed version of the timeline that shows what work is being done now. We received our first change order for $2,678 - we had to raise the grade by 3 inches all the way across the site. This was clone at no cost to CDC. The next change order is for removing an existing manhole that is in the middle of one of the soccer fields; this will be paid for out of the utility fiord. The engineering department is requiring its to redo the plans because some items were missed, this will cost $4,500. The next item is for light pole bases; we had to raise the bumpers to protect the bases of the light poles. That was an addition of $644, but to offset that cost, we eliminated the drinking fountains from the maintenance building. Pam reminded the board that there is $100,000 in contingencies built into the base bid that the contractor is providing plus the $250, 000 the board budgeted for contingencies. Lions Club & Perryman Park Sidewalks - Perryman Park is finished. There is a big erosion problem at Lions Club and 15-20 sections of the sidewalk will have to be taken out and redone. Aquatic Park Shade Structures - Work will begin on the small structures next week along with the concrete work for the pavilion and that will continue through the middle of May. The shade portion won't be complete until the middle of June. Skatepark - Rowlett recently opened a new facility built by Rhino who is a manufacturer we are looking at. The facility is 40x60 and they had approximately 200 kids come to the opening. A tour of a facility in Weatherford is being planned. There is a manufacturer that will provide its benches, shade, picnic tables, ramps, canopies, trash cans and include the concrete, all for $99,000, but the sidewalk is not included in that cost. There will be a fence around the facility so the facility will be secured at night. More figures should be available at the next meeting. With no further business to-discuss, the meeting was a ourned at 45 p.m. j~ Katihy Neal, Recording Secretary Vicki Briggs, Presid, rt