Loading...
HomeMy WebLinkAbout01/17/2002 MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION JANUARY 17rrr, 2002 Present: Vicki Briggs - President Absent: Bunker Hill Richard Boyer - Vice President Sue Walden - Treasurer Staff: Pam Nelson Susan King - Member Sam Fitzgerald John Sanders - Member Kathy Neal Don Beckel - Member 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF DECEMBER 13TH, 2001- Susan made a motion to approve the minutes of December 13t", 2001. The motion was seconded by Richard. The motion carried. 3. ELECTION OF OFFICERS - Sue nominated Vicki for President; Susan seconded the motion, the motion carried. Sue nominated Richard for Vice President, John seconded the motion, the motion carried. John nominated Sue for Treasurer; Susan seconded the motion, the motion carried. Vicki nominated Don for Secretary; Susan seconded the motion, the motion carried. 4. CONSIDERATION OF APPROVAL OF THE POLICY FOR ALLOCATION OF EXPENDITURES FROM THE CDC FUND BALANCE - Pam reminded the board that they can review this every 6 months and the amount shown for 180 days reserves is administrative costs and debt service. The fund balance will not go below this amount and it can be changed. John made a motion to approve the policy for allocation of expenditures from the CDC fund balance to reflect the 180-day option as presented. Susan seconded the motion and the motion carried. Sue recommended that under other projects it should read business ventures. Pam said the policy would be submitted to City Council for their information. They can reject the expenditures, but they will be aware this is a policy the board has implemented. Dale and Tony will also get a copy of this policy. 5. CONSIDERATION OF SCHEDULE FOR SPECIAL SESSION TO REVIEW AND AWARD BIDS FOR FIVE STAR - Pam informed everyone that the bids will be open on Tuesday, Jan. 22°a at 3:00 p.m. We plan to go to City Council on February 4"' to award the bid. Along with deciding who to award the bid to, we need to decide what alternates we want to award and if there are alternates above the seven million, what you want to fund out of the fund balance. This needs to be determined before we go to City Council. We'd like to schedule a Special Session to discuss who we want to award the bid to. You will receive a copy of the bid tabulation sheet that will show all the contractors that bid, how much their base bid was and how much they bid for each alternate. It will also give a unit price for several items included in the project. We will ask for references if we are not familiar with the contractor's work. The Design Committee will also meet to review the bids. The Park Board will also be invited to be at the Special Session. Don made a motion to schedule a Special Session on January 28"' and John seconded the motion. The motion carried. 6. DISCUSSION OF GROUNDBRAKING CEREMONY FOR FIVE STAR - Sam said we are considering having the groundbreaking ceremony on a weekday so a lot of city employees can attend. We would like to have it the last week in February if possible. We will wait to set a date until we know when the contractor can be mobilized at the site. The board said they would adjust their schedules to whenever the ceremony is held. 7. DISCUSSION OF DENTON COUNTY TRANSPORTATION PROJECT - Pam informed everyone there is new legislation that allows the 4A and 4B sales taxes to be used for transportation purposes within the city's jurisdiction. A task force has been formed to see if communities are willing to participate and if they are willing, how much money they could and would put into the program. There would have to be an election in the community in order to change the use of the portion of the sales tax. John Dillard and Tom Terrall are involved in this and they have asked the finance department to develop some scenarios to see how we would be affected. City Council would have to call an election, but they can also say they are not going to have an election. 8. DIRECTOR / ASST. DIRECTOR UPDATE TX POOL - The board reviewed the financial statements. Pam explained the $400,000 transferred out is $100,000 going into the Memorial Dr. fund, $100,000 going into the Drainage Impact Fee fund, and $200,000 going into fund 59 for park improvements. The board expressed an interest to know how much interest has accrued on the seven million. They requested that for the next board meeting. YMCA - Pam and Dale recently attended a meeting at which time Pam made a proposal to allow us to locate our adult softball fields, which are planned for the 35-acre site, in Austin Ranch. We have discovered the land Lucy is planning on donating is the TXU easement that runs through the Austin Ranch property. They were going to irrigate it and put some turf in and call it practice fields. They are planning a 17,000 sq. foot building, a lap pool and a fitness center and plan to add a gymnasium on the second level. This would benefit Austin Ranch, North Carrollton and Plano residents. At the end of the meeting, Dale asked them to provide us with more information. SKATEPARKS - Sam has formed a design committee consisting of kids ages 12 - 15 to get their ideas and help design the park. He gave them some samples to use to so they could design a park and then they gave Sam a list of the features they would like to include in the park so Sam could research the cost. He informed the board there are two different types of manufacturers; one is Skatelite, a polyurethane, thick hard substance and the other is Skateway that deals with metal or steel and is very durable. Sam and Pam toured a park in The Woodlands. The park was approximately the size of a double tennis court, 120 x 100. They saw rusting on the back of the ramps where there is no activity. This was a Skateway product. In Corsicana, they used the Skatelite material manufactured by Rhino. They noticed that water had settled in places and this product is not supposed to show weather wheres. Both parks are less than one year old. We don't know how long the warranties are on these products or what is covered. He will be calling both manufacturers to discuss the things he and Pam saw and to express their dissatisfaction. MEDIAN BEAUTIFICATION - Pam said Carter & Burgess has submitted a revised proposal and the amount has changed slightly. She has told Dale the 4B board is willing to fund the study if City Council is committed to implementing it. EXISTING PARK PROJECTS - The bids open on January 22°`' for Lions Club and Perryman Parks. We plan on awarding the contract on February 40'. The bids are for Sidewalks. The total project cost is to include expansion of the irrigation system, replacement of fall zones, and electricity added to the pavilion at Perryman. Irrigation will be done in-house and we will contract out the electrical and sidewalks. Little League - We are working on specifications for shade over the bleachers and redoing the dugouts. 9. ITEMS OF CONCERN TO THE BOARD - Richard asked if Pam has received any phone calls about the condition of Kids Colony. Pam said she has received several emails saying the wood has not been sealed and the park is not being maintained. She said the park is deteriorating because it is wood. Sam and Buck will be conducting a safety audit also. Sam and Buck are licensed inspectors through NRPA. The meeting was adjourned at 9:00 p.m. all Kathy Neal, Recording Secretary Vicki Briggs, 4B Pr s ent