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HomeMy WebLinkAbout10/18/2001 MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION OCTOBER 18TH 2001 Present: Vicki Briggs - President Richard Boyer - Vice President Sue Walden - Treasurer Susan King - Member Bunker Hill - Member Absent: John Sanders - Member Staff: Pam Nelson Sam Fitzgerald Kathy Neal 1. CITIZEN'S INPUT - None. 2. STAFF REPORTS - Pam informed the board that the interest earned from the $7,000,000 is kept in a separate fund so it does not get mixed up with something else. Checks will be written off this account when the time arises. REPORT FROM 4A BOARD EX-OFFICIO - Sue reported that the board met on Sept. 26"'. They discussed the NTCAR Trade Show in which Tom attended. He returned with 70 companies to follow up on. There will be a presentation from State Comptroller Bob Bearden on Nov. ls`. They are planning a work session for Oct. 27th to update their bylaws. Their next meetings will be Nov. 14`h and Dec. 19"h. They discussed developing a different type of brochure to be used to promote the city. There are 3 companies that have responded to the RFP for a marketing company. City Council gave the board approval to grant up to $100,000 in business incentives per project, not to exceed in aggregate of $500,000 for fiscal year 2001-2002 without having to go to them for approval. City Council also approved the board's amended bylaws. 3. APPROVAL OF MINUTES OF SEPTEMBER 27TH, 2001- Bunker made a motion to approve the ininutes of September 27~', 2001. Sue seconded the motion. The motion carried. 4. UPDATE FROM DESIGN COMMITTEE - Bunker informed the board that we are still over budget on Five Star. One of the big baseball fields has been removed. The fields were originally designed to be Pony League size fields, but the fields shown now are Little League dimensions. Little League dimensions are for 5-12 year old kids and are 200-ft. symmetrical fields. In the Pony Leagues, you play different ages of kids on different size fields. Because the fields have to be symmetrical, it took away some of the space we had. We now have 2 - 300 ft. fields and the remaining fields will be 200-ft. fields. Another sidewalk will be added. There will be a 3-acre lake because there is more detention needed than what we originally thought. We may cut an additional baseball field, one football field and one soccer field to get within our cost range. We still have substantial cuts to make. hiline hockey will not be part of the first phase because the interest has diminished. Removing inline hockey, one football field and one soccer field will eliminate the need for a parking lot on the east side and that will save us a lot of money. The entrance for the maintenance building will be off of Goodman. Pam said Tuesday night an elaborate presentation of the site plan and conceptual drawings will be made to Planning & Zoning. Art is doing a virtual walk through of the concession building. If they can approve the entire concept at this meeting, then we can take it to City Council on the 190'. There will have to be a public hearing on the zoning changes. 5. DISCUSSION OF DEVELOPMENT OF POLICY FOR CONSIDERATION OF FUTURE PROJECTS AND EXPENDITURES - The board was given a worksheet demonstrating different time frames and estimates to help them determine the direction they wish to proceed. There are options of 90 days, 180 days, 270 days, and 360 days. City Council's policy is to only have 90 days of reserves in the general and utility funds. This is something that can be reviewed and adjusted each year based on our revenues and the amount of debt we incur. The sales tax revenues are paying for the administrative costs and debt service. The first step is to determine what our minimum balance is going to be and the second step in developing this policy is how to allocate what is left in the fund balance and make that a part of the policy. Pam recommended looking at percentages because that would allow us to meet a variety of needs. The percentages can also be changed at any time. Pam told the board she would enter the amounts of the projects the board has already committed to, into the formula so they could better understand how things would work, then they can decide what option they want to pursue. Richard made a motion to table this item until the next meeting when Pam can present option 2, which is 180 days, with percentages that are already allocated. Sue seconded the motion. The motion carried. 6. APPROVAL OF EXPENDITURE FROM BOND PROCEEDS FOR CONSTRUCTION OF STORM SEWER LINE AT FIVE STAR - This money will come out of the $7,000,000. There is a storm sewer that has to be extended so it will dump into the drainage channel. The total cost is $100,592 and the city is paying part of this. When the city issued bonds, they included $37,640 to cut an open drainage channel. Since they don't have to put the channel in, they deducted that from the $100,592 so they only need $62,952 from 4B. Susan made a motion to approve $62,952 to be spent on the construction of a storm sewer line at Five Star. Bunker seconded the motion. The motion carried. 7. DISCUSSION REGARDING THE MEETING WITH THE MAYOR - Vicki told everyone that she, Richard, Pam and Sam had lunch with the mayor. They mayor expressed her concerns for a skatepark and water spraypark. The mayor wants to try and have the city come up with more money and also have 4B come up with more money out of their fiend balance to put towards projects. Vicki and Richard told the mayor the board is trying to be conservative and take a conservative approach on things. They told the mayor the board has been moving forward on research of a skatepark with a price between $75,000 - $100,000. They also suggested that if she wants a water sprayground, she should pursue it with the city and include it in the next bond issuance. The board wants to remain with the projects already listed on the project list. Pam thinks it would be beneficial to support any city official who wants to help CDC get some of the projects off the list. 8. UPDATE FROM DIRECTOR / ASST. DIRECTOR - SKATEPARKS - Sam and Pam attended the NRPA Conference in Colorado. There were 10 - 15 skatepark manufacturers there. A lot of the examples they saw were very close to the price we are anticipating, along with being similar in design ideas we have made. Some statistics from the conference related to skateparks include - there are 9.3 million kids under 18 who skate and this is the 6`" most popular sport. In January 1999, there were less than 50 skateparks in existence, in January 2001, there were over 900 skateparks and there are 30 parks built per month. MEDIAN BEAUTIFICATION MASTER PLAN - Dale has formed a beautification committee made up of staff members. Dale learned at a previous meeting that we have already gone out for RFP's and a consultant has already been chosen to do a master plan for median beautification. Pam told Dale 4B has approved funding the master plan, with the stipulation that the plan would be done if the city came up with the funds to implement it. He was shown the proposal from Carter & Burgess. 9. ITEMS OF CONCERN TO THE BOARD - Richard asked if John Dillard could be invited to the next Design Committee Meeting. Kathy Neal, ecording Secretary Vicki Briggs, Preside t