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HomeMy WebLinkAbout08/16/2001 MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION AUGUST 16TH, 2001 Present: Vicki Briggs - President Richard Boyer - Vice President Susan King - Member Sue Walden - Treasurer Bunker Hill - Member Staff: Pam Nelson Sam Fitzgerald Kathy Neal Absent: John Sanders 1. CITIZEN'S INPUT - Rebecca Wendt, 5221 Cook Circle, The Colony, TX 75056 - She would like to see a skatepark put in at the new complex. There are a lot of kids in The Colony that enjoy skateboarding and in-line skating. The kids are using sidewalks in front of businesses and schools, and also using parking lots to skate. There is a big interest for this in The Colony. The closest place to go is to Eisenberg's in Plano - it takes 40 minutes to get there and costs $12. In Genoa, Illinois, a skatepark was built for skateboards and in-line skates only. The town converted an old tennis court and she heard it cost $20,000. This town is a little smaller than The Colony. Her and her husband are seriously looking into a business venture for this if the city is not going to do anything. There is definitely the desire and need for this in the city. She is trying to get a petition circulated and is even willing to solicit for donations to help get the project implemented. She also said the city could build it and charge to use it. Pam informed her that another group of residents has made a request to the board to build a skatepark. Staff is currently researching the costs, size and liability issues involved with building a skatepark. She also explained that the board has already planned their projects for the next year, but it is possible that this could be considered for the following year and it may be possible to re-allocate funds in next year's projects. Pam recommended that the board put this issue on the next agenda to discuss and determine how to proceed. 2. STAFF REPORTS - The board received the financial statements tonight and reviewed them. There is still some money left over in Ridgepointe and the fund for the outdoor basketball court. Pam informed the board that staff does not like the surface on the outdoor basketball court. Staff is reviewing a proposal to put another surface on it, the same type surface a tennis court has, for $2,500. She also informed the board that if all the library relocation money is not spent by the end of this budget year, it would be forfeited. 4A BOARD EX-OFFICIO - The board reviewed their budget and made some adaptations. The Chamber of Commerce has been looking into group insurance for its members, but in their research they discovered it is against Texas state law for an association to get group insurance set up and have members. Tom said the golf tournament cost $2,300 less than last year's tournament and there were 150 golfers compared to 58 golfers last year. Tom reviewed the trade show he attended in Atlanta. They also discussed sponsorship of the TEDC Conference in Dallas - $1,000 gets your name and information displayed and includes $300 for Tom to attend; 2/3 voted to send Tom and one voted against. 3. APPROVAL OF MINUTES FROM 7-19-2001 - Susan made a motion to approve the minutes of 7/19/01. Bunker seconded. The motion carried. 4. UPDATE FROM DESIGN COMMITTEE - The committee has been spending a lot of time with the football, soccer and baseball organizations to get their input in the design phase of the complex and to make sure nothing is left out. Right now the focus is on the restroom/concession building, shade structures, placement of player benches, seating areas and the design of a shade pavilion. There have been many discussions with the football and soccer leagues regarding the design of the concession building. This building will be shared, but the concession room area will be divided so it can be opened into one big room for tournaments. Each league originally wanted their own side with a window facing their fields. They have decided to have a special meeting to determine how the concessions will be handled. It's possible that soccer may allow football to do the fall soccer concessions and soccer will be responsible for concessions for the spring season. The football league is very dependent on the concession revenue so they can pay their officials. There will be concession agreements with each group just like the ones currently in place. The committee is also trying to design a storage room and rooms for officials so they will have somewhere to take breaks. There will not be any air conditioning in the building but there may be some window units. This building also has to be big enough to keep a pump for the irrigation system. This system is known as fertigation. It will allow us to apply fertilizer to the soil in liquid form when the fields are being watered. This will be over the entire complex, not just the fields. The board was shown different designs of entry features. The stone work that will be on the concession building will match the entry features. By the baseball fields, there are plans for terraced seating. Player benches will have to be ADA compliant. The fields will be color-coded. We need to get 8 different colors and we'll color the top rail of the fences, scoreboards, dugouts and player benches. Dennis will be reminded to leave a 75ft. berm space between the alley and the end of the soccer fields. This was promised to the residents during the public hearing. It will be a raised berm with lots of landscaping. The hike/bike trail will run through the middle of the berm. The committee has tried to include walkways from all the parking areas to the fields so people won't always be walking on the grass. The football league has requested an elevated announcer stand with a ramp so they can announce their games. There will be a cover over it, electric hook ups and it will be ADA. Pam said she would like to get corporate sponsors for the pavilion. We don't want banners hung on the fences. Any sponsors the leagues acquire can have small banners, triangular shaped flags, with their names on them and we can hang them from the pavilion. The next step is to create a cost estimate list of everything. Each leauge is aware that they may not get all the fields shown on the design, but they will still have access to their old fields. 5. UPDATE FROM DIRECTOR / ASST. DIRECTOR - Sam informed the board there would be a "future site" sign put up on Worley Dr. to advertise to the Legends addition. The builder has informed the residents that there will be baseball fields and tennis courts put in and that's it. The sign we install will say - future home of a lighted athletic facility and other recreational amenities. Pam said the mayor has requested a joint work session with the board in the second week of September. Monday night Pam goes to City Council with an update on the design of Five Star. Dennis will be providing a timeline also. The plan is still to go out for bid at the beginning of November and start moving dirt at the end of January. 6. ITEMS OF CONCERN TO THE BOARD - Vicki requested the skatepark issue be placed on next month's agenda. Information of cost, location, design and liability is requested. Azt!~ Kathy Neal, Recording Secretary Vicki Briggs, Presi t