HomeMy WebLinkAbout05/24/2001
MINUTES
THE COLONY COMMUNITY DEVELOPMENT CORPORATION
REGULAR SESSION
MAY 24Trr, 2001
Present: Vicki Briggs - President
Richard Boyer - Vice President
Sue Walden - Treasurer
Bunker Hill - Member
John Sanders - Member
Absent: Susan King
Staff: Pam Nelson
Kathy Neal
1. STAFF REPORTS -
Pam and Sam have been working with finance to make some changes to the financial
statements. The library expenditures that were taken out of administration and the
Ridgepointe expenses that were taken out of contractual services have been corrected.
The sewer line bills will also be removed; these were submitted without our knowledge
or approval. The part time salary shown on the statement was actually overtime salary
and that has also been corrected. Each project will have a separate account number so it
will be easier to track and identify expenses. Pam and Sam are working with finance to
create a capital projects worksheet that will separate projects. There will be different
statements for the drainage improvements and Memorial Dr.
REPORT FOR 4A BOARD EX-OFFICIO -
Sue had nothing to report they are meeting tonight.
2. APPROVAL OF MINUTES OF APRIL 19TH, 2001 REGULAR SESSION AND
APRIL 19TH, 2001 PUBLIC HEARING -
Richard made a motion to approve the minutes of April 19t", 2001 Regular Session and
April 19"', 2001 Public Hearing. Sue seconded the motion. The motion carried.
3. CONSIDERATION OF RATIFICATION OF CHANGE ORDER WITH DEAN
CONSTRUCTION FOR CONSTRUCTION OF BASKETBALL COURT AT THE
REC.CENTER-
Pam informed the board that the board gave their- approval for the basketball court
project, but they did not approve the expenditure. The project will have to be bid as a
single project and that will make it hard to get someone to bid on it. Dennis is making
the plans for the project. There will not be lights by the basketball court, but there will be
lights at Kids Colony.
John made a motion to approve the ratification of the change order with Dean
Construction for construction of the basketball court at the Rec. Center. Sue seconded
the motion. The motion carried.
4. UPDATE FROM DESIGN COMMITTEE REGARDING THE COMMUNITY
COMPLEX -
The committee toured Carter Sport Complex. This is operated by the Garland Adult
Softball Association. It is a 5-plex that has been there for a long time. They hold
tournaments, league play, nationals and have hosted the state world series. The fields are
color-coded. There is a tunnel structure in the middle of the complex that's covered with
mesh that has picnic tables and play structures underneath.
The committee also toured Herfurth Park in Rowlett. This is a little league complex. The
outfield fence is wood. It's hard for spectators to see left field. The concession building
has vending machines with bathrooms on each side of the building. The building cost
$120,000.
5. REVIEW AND CONSIDERATION OF THE PARK IMPROVEMENT PRIORITY
LIST FOR 2001-2002 BUDGET ENHANCEMENTS -
The list shows projects that have been approved and who will fund the projects. Scout
Park may be pushed back and included in a bond issue. If this list is approved tonight, it
will be included in the 4B budget and go through the budget process. Pam added that
these figures are estimates.
John made a motion to approve the park improvement priority list for 2001-2002 budget
enhancements. Bunker seconded the motion. The motion carried.
6. DISCUSSION OF POLICY REGARDING DONATIONS AND FLOWERS FOR
BOARD MEMBERS AND STAFF -
The money to spend for flowers or donations will be charged to the miscellaneous
expense line of the budget. There was a consensus of the board to set a $100 limit.
7. UPDATE FROM DIRECTOR / ASST. DIRECTOR -
RIDGEPOINTE PARK - The park will be open Friday. There are plans for
a basketball court, volleyball court and a pond.
OUTDOOR BASKETBALL COURT - The concrete was poured today.
8. ITEMS OF CONCERN TO THE BOARD -
Richard asked when the loan payment for the $7 million would begin. Pam said the
payment is made annually, but it will be reflected as a monthly transfer out.
The meeting was adjourned at 8:25 p.m.
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Kathy Neal, Recording Secretary Vicki Briggs, President/