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HomeMy WebLinkAbout10/12/2000 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION OCTOBER 12TH, 2000 Present: Susan King - President Richard Boyer - Vice President Sue Walden - Secretary Vicki Briggs - Treasurer John Sanders - Member Delmer Pinson - Member Absent: Bunker Hill - Member Guests: Joan Sveinsson - Library Director Staff: Parn Nelson Sam Fitzgerald Kathy Neal 1. STAFF REPORTS - President King welcomed new member Delmer Pinson to the board. Sam informed the board that the financial statements they receive for each meeting are often not current statemems. The financial statements we get from the city are not available until the 10th; the quickest we can get an updated Tex Pool statement is the 15th of each month. Sam is asking the board to consider moving the monthly meeting from the second Thursday of each month to the 3rd or 4th Thursday of each month. We would not do this until January. This will enable us to furnish you with current financial statements at each meeting. REPORT BY 4A BOARD EX-OFFICIO - The 4A Board will be holding an Economic Summit on Oct. 25th at the Tribute. They will have a reap showing vacant properties and it was suggested they show the parks and tell what we are doing with the parks. They have gone out for bids on backdrops and tables to use at trade shows. They reviewed their contract with the city; they made no changes except to remove 4B from the contract. 2. UPDATE FROM DIRECTOR I ASST. DIRECTOR - FRIENDSMP PARK - Sam showed the board the signs that will be put up at Friendship Park. There will be 2 placed at Friendship Park. Construction on the sidewalk is almost complete. When the pea gravel is removed from the playground area, it will be replaced with wood chips in the fall zone. This project is coming in under cost. BLUE SKY - The 3 fields are completed. The grass is in. They are having trouble with their water wells. They have 2 5,000-gallon tanks to take care of irrigating the fields and for the fire department. Peter tried to revive an old well, but could not, so Peter will have to put in another 5,000 gallon tank. PARK PROJECT LIST - City Council asked us for a timeline. We have put together a chart of all the park projects that will break each one down showing the cost, completion date, funding source and status. It will show all Parks & Rec. projects. 3. APPROVAL OF MINUTES OF SEPTEMBER 14TH, 2000. Vicki made a motion to approve the minutes of September 14th, 2000. John seconded the motion, and Richard abstained. The motion carried. 4. RECEIVE UPDATE FROM LIBRARY DIRECTOR, JOAN SVEINSSON, ON LIBRARY RELOCATION EXPENDITURES. Joan provided the board with a copy of a memo showing what money had been spent on for the relocation and what she wants to purchase with money that is left. A lot of the items we purchased came in under the estimated cost. Joan is asking the board for funding to expand some workstations and get some new chairs to go with them. She also wants to get 6 lateral cabinets to better serve the public. S. CONSIDERATION OF APPROVAL OF AUTHORIZING PAYMENT FROM 99-00 ADMINISTRATIVE BUDGET TO DUNKIN, SIMS & STOFFELS IN THE AMOUNT(' OF $12,000 FOR RIDGEPOINTE PARK CONSULTING SERVICES. Sam informed the board that when we went out for bids for the park, the architect fees were not included. He said we would like to take $12,000 out of last years budget. Susan said by doing this the board will have to make a motion to amend the budget from $4,000 to $12,000. John made a motion to amend the budget to increase contractor's fees from $4,000 to $12,000 out of the 99-00 budget. 6. DISCUSSION OF GROUNDBREAKING CEREMONY FOR RIDGEPOINTE PARK. Sam informed the board that Dennis has to have a contract signed by the city so he can get bonds, then he can decide when the work will begin. Dennis said he thought it would be the first or second week in November fbr the groundbreaking. 7. DISCUSSION OF NAME AND THEME FOR COMMUNITY COMPLEX. Sam said the idea of the name and theme to the facility is to give the city, the architect, and the engineers a more narrow field to concentrate can what type of building, structures, and colors they want for this complex. Everyone should remember that this facility is not just going to be about sports; it will include a library, walking trails, aquatic center and a recreation center. Sam instructed the board to continue to work on ideas and bring them back to the next meeting. 8. OTHER BUSINESS - John informed the board that I,ISD is discussing fully funding a natatorium in The Colony if we agree to supply the land. Delmer said there is going to be a bond issue that this would be included on. The bond issue will take place as soon as they can hire a new superintendent. Sam informed the board that Elise was notified today that the pool and her programs have been internationally recognized for excellence. The meeting was adjourned at 8:30 p.m. Kathy Neal, R riling Secretary Susan King, President V