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HomeMy WebLinkAbout08/10/2000 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION AUGUST 10TH, 2000 Present: Susan King - President Richard Boyer - Vice President Vicki Briggs - Treasurer Sue Walden - Secretary John Sanders - Member Bunker Hill - Member Staff: Pam Nelson Sam Fitzgerald Kathy Neal 1. STAFF REPORTS - The board reviewed the TexPool statement. It is getting close to having one million dollars. REPORT BY 4A BOARD EX-OFFICIO - At the last 4A Board meeting, they discussed an advertising campaign. They will be sending out approximately 800 letters to companies and corporations recruiting them to The Colony. The address for their web site is -THECOLONYEDC.ORG. They have decided to pay for 1/3 of the cost to utilize the city accountant. They will be attending a trade show on Sept. 6d'. They discussed purchasing a booth so they would have one for these events. They would allow 413 to use the booth also. There will be a reception to welcome Tom to the city. They have a work session scheduled on Sept. 11"' to review their strategic plan. 2. APPROVAL OF MINUTES OF JUNE 8TH 2000 AND JULY 13TH 2000- John made a motion to approve the minutes of June 80" 2000 and July 13`x' 2000. Vicki seconded the motion. The motion carried. 3. UPDATE FROM DIRECTOR / ASST. DIRECTOR - Sam informed the board that every month he would bring pictures to show what is happening on various projects. RIDGEPOINTE PARK - The construction documents are almost completed. Pam said we hope to award the bid in mid September. City Council has to approve the contract for construction and we will also bring the contract to the board to keep you informed. 413 has already approved and allocated the funds for it. Dennis thinks the completion will be the end of November which is one month behind our original projection. BLUE SKY - The deal has been finalized. The Dallas Burn has signed a lease with Blue Sky. Dirt has already been moving for a couple of weeks. OLD LIBRARY - City Council was given a plan and they said they wanted a full service stage area. So we added a 4,000-sq. ft. addition to the building and they approved us to move forward on that proposal on the grant application. We submitted the grant application through Texas Parks & Wildlife. We did get approval on our Parks Master Plan, which will give us a lot of points on the grant application. Dennis is optimistic about the grant. FRIENDSHIP PARK - Pam said we have received a request from a disabled citizen who is confined to a wheelchair, about putting a sidewalk in at Friendship Park. We have met with the Public Works director about this project and he said they would start on September IS`. The cost of this project should be just under $5,000 but it does not include the fall zone material. COMMUNITY COMPLEX SIGNS - Sam gave the board a preliminary sample of the sign. The board said they would like to see the sign be more serious, add tennis and use universal symbols for the people. CDC BUDGET - The board was given a new copy of the budget showing the changes made to the advertising and postage lines. This also shows what the percentage of change is for each line item and for what the bottom dollar amount is. 4. DISCUSSION OF CONSULTING SERVICES FOR THE COMMUNITY COMPLEX. Pam informed the board that there are already situations arising where we have to do some preliminary planning for the Community Complex. Dennis Sims has been involved because he's done the Master Plan and everything else on the complex. The drainage channel that goes along the southern edge of the complex has to have some work done on it now because Home Depot is moving in. There's already a temporary channel there that will be back-filled and a permanent channel will be made. We've discussed getting a preliminary grading plan so that when the dirt is moved out of the drainage channel there are locations on the 80 acres where the dirt can be piled. This will reduce our cost of hauling the dirt and will be easier to spread it later on. If we want to have access to Memorial Dr. from the 80 acres, it will be to our benefit and it needs to be planned for when they're doing the drainage. So planning is already a necessity and we have been having Dennis do things that a consultant doing the project would be doing. Pam thinks that even though Dennis has a small firm, he would give us special attention as opposed to a big firm where you have a lot of people involved but you don't always know who's doing things. We don't have to go out for bids for professional services. Dennis did the Master Plan on the facility. There has never been a formal vote to hire him as a consultant to do the planning and construction documents for this project. Pam said she would have Dennis put together a cost estimate in a proposal. We'd be signing a contract with him and what he does now would be applied towards what his professional services fee would be for the entire project. We would have to go through City Council. John made a motion for the next agenda to include hiring Dennis Sims as the consultant for the Community Complex project. Vicki seconded the motion. The motion carried. 5. CONSIDERATION AND APPROVAL OF THE FINANCIAL AGREEMENT BETWEEN CDC AND THE CITY. The staff has reviewed the agreement and made some changes in the wording. Vicki made a motion to approve the financial agreement between the CDC and the city. John seconded the motion. The motion carried. 6. OTHER BUSINESS. Vicki inquired about the status of the CDC logo. Richard said he has sent David Swain the changes but has not gotten anything back from him yet. The meeting was adjourned at 7:45 p.m. Kathy Ne 1, Recor ing Secretary Susan King, Presid t