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HomeMy WebLinkAbout06/08/2000 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION JUNE 8TH, 2000 Present: Susan King - President Richard Boyer - Vice President Vicki Briggs - Treasurer Sue Walden - Secretary John Sanders - Member Absent: Bunker Hill - Member Staff: Pain Nelson Kathy Neal Sam Fitzgerald Item 1.0. Call to Order. President King called the meeting to order at 7:00 p.m. A quorum was present. Item 1.1 Staff Reports. Sam informed the board that when we made the agreement for everything to be taken over by the city, the automatic draft from 4B to administration was still being drafted and it wasn't supposed to be. When they caught this error, which is why we are showing a negative amount, they put the money back. Report by 4A Board Ex-Officio. Sue informed the board that John Gordon commends the board for all the work they put into completing the Master Plan. There was a good turnout at Allies Day. They had discussion on procedures and timeline for hiring a new Economic Development Director. They have a committee that includes DeLana Hammick, Bob Norris and Margaret Burkett to select the top 3 candidates, and then Lanny and John Gordon will interview them. They have approved $227,000 to help Home Depot for infrastructure. Project Updates. Sam informed the board that a sign has been put up at Ridgepointe. It is 4x8 ft. and faces Sarasota & Standridge. Dennis has given us a development schedule and we should break ground in mid July. We are working on plans and getting ready to go out for bids. Item 2.1. Consideration and approval of minutes of March 21st Work Session, April 11"' Work Session, April 11"' Special Session, April 20'1' Special Session, May Ili" Regular Session. Vicki made a motion to approve all the minutes. John seconded the motion. The motion carried. Item 2.2. Discussion of CDC Logo. Richard informed the board he has been getting help from David Swain to design the CDC logo. The board was given several examples to choose from. The board liked the star and the house and requested Richard to come back to them with more examples using different fonts and colors. Item 2.3. Discussion of Board's role regarding new and existing projects. Vicki asked Pam to clarify what the board's role is regarding new and existing projects. Pam said the board is presented with projects after all the planning and information gathering is completed, just the way it is done for City Council. As things develop the board will receive updates. In regards to the sports complex, staff and the Park & Rec. board will be involved in the detail work - picking out playground equipment or shade structures, things like that, and we will present all of the to the board as a package. When the bids come in, 4B will review the bids. The design and the construction documents are completed, and then the bid process takes place. The bids are sent to the contractor. When the bids come back, a recap sheet of all the bids is done, then all the information from the bids that were submitted are put into a packet and submitted to 4B for approval. The board will see a final design before the projects are bid. The complex will be bid out as a full project for the phase. Whatever we determine what is to be included in that phase, that's what goes into the construction and bid documents. The contractor bids the whole project and sub contracts out each component. There is a general contractor. The board will have to give their final approval on a contract and then it will go to City Council for their final approval. The board will always be informed. Vickie stated she is concerned about keeping informed on such a large project like the sport complex that will cost several million dollars. She is unclear about the process on such a big project. Pam said when the Ridgepointe project is complete, we will review it and use it as an example of how things will be handled. At each board meeting, updates will be given and the board will give their feedback. If there needs to be more than one meeting a month, we will also do that. We will give the board as much general information as possible, but if we try to give specific details on everything, that can delay the process. Park Board agendas will be mailed to the 4B Board so they can stay current with what they are working on and attend any meetings if they wish to do so to gather information. The meeting was adjourned at 8:00 p.m. Kathy Neal, Recording Secretary Susan King, President/