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HomeMy WebLinkAbout04/11/2000 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION WORK SESSION APRIL 11TH, 2000 Present: Susan King - President Richard Boyer - Vice President John Sanders - Member Bunker Hilt - Member Vicki Briggs - Treasurer Absent: Sue Walden - Secretary Staff: Pam Nelson Kathy Neal Sam Fitzgerald Guests: Dennis Sims - Duncan, Sims & Stoffels Dwayne Brinkley - Brinkley Sargent Item I.I. Call to Order. President King called the meeting to order at 6:00 p.m. A quorum was present. Item 2.0. Review of proposed final draft of the 4B Master Plan. Dwayne suggested waiting until May 1st to go to City Council with the Master Plan. This will allow him more time to get comments back from the board, review them, and make any changes or corrections needed, Pam met with Dwayne to review a draft form of the Master Plan. They discussed the original draft and some changes. They know the board would have some input on the draft, She also thinks more time is needed to review and study the document before presenting it to City Council and the board should probably meet one more time before that happens. Susan suggested Dwayne gives the board a brief description of each section tonight and the board can review it in more detail later. Dwayne began the description of the Master Plan. In the Table of Contents we have created Introductions, Executive Summary, Phases of the Study and Information Gather"i 1g. Under Information Gathering, we have the points we started out studying a few months ago. Master Plan, we have a phasing description that Dennis is developing. We wanted to make it real simple for people reading this so that they knew there's 6 baseball fields and S soccer fields and this was a part of Phase I of Memorial Park so we have that as a section. We also have a cost estimate component and priority of projects. Next we have Develop Conceptual Community Complex Master Plan. We have the long and short-term projects listed with the dollar amounts also. Then there is the Update Parks Master Plan. In the appendix we're referencing the Turco Study and the aquatic park study. In the introduction, we talked about 4B members. Pam stated Pamela Kane is not listed and Sue Parks is on the Library Board, not the 4B Board. It was suggested to designate which members are current and past and leave the council liaison on as a past liaison. Dwayne said he would make a second breakdown below this and state active and prior members. Elise needs to be added under city staff, and also Sam Fitzgerald as Assistant Parks & Rec. Director. Cindi Lane will go on the list as former 4B secretary. Demiis said the map in Phase I will be colored so you can see what's included in the first phase. There will also be a preliminary cost estimate. Dennis said the priority list is part of the Parks Master Plan Amendment. This is what Texas Parks & Wildlife will see and this is what will drive the success of the grant application. In the Turco Study, the Rec. Center came in very high; hike & bike trails along the lake did also, but he said that just hike and bike trails could give you more citywide use; you can still do hike and bike trails along the lake, but you won't get any points for that, so that's 41 and #2, then playgrounds, soccer fields, baseball fields, football fields, inline hockey, youth and adult softball fields. You can apply for the indoor grant in July, therefore the 41 need is that indoor type facility. Then you go out for the outdoor grant in January 2001. The cap for indoor grants is $750,000. The cap for outdoor grants is still $500,000. When the grant is funded, #1 will need to come out of the list. The preliminary project schedules coincide with the grant application. Dwayne stated the Executive Summary is made up in 3 parts - written, power point presentations and project flow charts. There will be a title on this page. There will be an executive summary again so people will understand what they're looking at. He will pull out the key points such as how much money you had and what short and long term projects you have. He did include how much money could be rendered by the tax authority. Other sources of funding will be sought - Texas Parks & Wildlife Grant, corporations, school districts and private / public partnerships. Pam said the Community Complex should not be referenced as Memorial Park anywhere in the document - it has not been named yet. Just refer to it as Conununity Complex. In Review Status of all Parks, we went through and looked at each park and made a need to list and also noted ADA was not part of this report but did observe elements in each park that need to be addressed. To the statement that reads - The existing parks are being prioritized yearly by the 4B Board based on needs and funds available - Parks Board will be added. Pam said we have an existing parks list in our ParksMaster Plan and in that existing list is projects identified for each park that the Park Board had done when we did the Parks Master Plan 3 years ago. Part of the Update of the Parks Master Plan will be to update that list and we will tie that list in with a cost estimate list so each facility will have identified the list of improvements we want to make to it and give it a general cost estimate to those improvements. There will be some modifications to this list as you see it to tie it directly to the Parks Master Plan list. We will be using existing fields as practice fields instead of primary playing fields. We will drop restroom / concession buildings because we feel the new facilities will take care of that. Pam said on the cover page, instead of saying Colony Project List, say something to identify it as being structures. Dwayne said he could combine the project list as buildings and fields. Pam added that the board should look also at the summary pages to make sure nothing has been left off and note any wording that needs to be clarified or changed. The board will have their books back to Pam by April 13th, 5:00 p.m. Dwayne may pick them up anytime after that to make changes and corrections. Item 3.0 Discussion of how to present the Master Plan to City Council. There was no discussion of this item. The meeting was adjourned at 7:30 p.m. Inc/ Kathy 14eal, R rding Secretary Susan King, President MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION SPECIAL SESSION APRIL 11T.H, 2000 Present: Susan King - President Vicki Briggs - Treasurer Bunker Hill - Member Sue Walden - Secretary John Sanders - Member Richard Boyer - Vice President Staff: Pam Nelson Kathy Neal Sam Fitzgerald Item 1.0. Call to Order. President King called the meeting to order at 7:40 p.m. A quorum was present. Item 1.1. Pledge of Allegiance. The board recited the Pledge of Allegiance. Item 1.2 Staff Reports. The board reviewed the financial statements and the Tex Pool Account statement. Item 2.0. Consideration and approval of the minutes of the Work Session held March 21st and the Regular Session held March 21st 2000. Vicki made a motion to approve the minutes of the Regular Session held March 21st 2000. John seconded the motion and Sue abstained. All other members voted to approve the minutes. Motion carried. There were no minutes available from the March 21st Work Session. Item 2.1 Consideration of approval of the proposed final draft of the 4B Master Plan. Richard made a motion to table until April 20th. Sue seconded the motion. All other members voted to table until April 20th. Motion carried. Item 2.3. Project Updates. Sam informed the board he would like to get a sign to put up at Ridgepointe Park to let people know we have started the project. David Swain has made a sample - it will be a 4 x 8 sign and we want it to be flexible so we can use it at other parks. He added that the surveyors will be out next week at R.idgepointe and it will be about 4 weeks before we have their report. There is no electricity in the old library building and we are not sure what caused that. The building does have aluminum wiring. Groves gave us a bid of $8,000 - $9,000 to pull all the wiring out, but to fix the break we found it would be $3,000. The meeti g was a ourned t)8:05 p.m. Kathy Neal, 14 ecording Secretary an King, President