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HomeMy WebLinkAbout02/18/1999 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION WORK SESSION AND BOARD MEETING CITY HALL CONFERENCE ROOM FEBRUARY 18, 1999 Present: President Susan King Vice President Morris Seay Treasurer Vicki Briggs Secretary Pamela Kane Member Sue Walden Member Don Goebel Council Liaison Bernetta Henville-Shannon Absent: Member Rick Manser Guests: Pam Nelson, John Sanders, Joan Sveinsson, Sue Parks, Tony Johnston, Wayne Bullard Staff: Gene Ramsey, Myrna Asiatico The work session was called to order by President Susan King at 6:37 p. m Discussion was held on the process of selecting the final consultant from the firms that gave presentations and what the board members' expect from that firm. The overall consensus of issues the board wanted addressed by the consultants included: ♦ Determine priorities. ♦ Share our dream for the future of The Colony ♦ Make The Colony a leader in North Texas. Make The Colony a first rate city. ♦ Look at all parts of the city. ♦ Create something that will give our city a name, create a theme and identity. ♦ Include all facets of the community (such as recreation, business, convention center and entertainment) in the process. ♦ Be visionary-plan for The Colony 20 years from now. ♦ Make a 4B masterplan. ♦ Include local as well as surrounding areas in marketing. ♦ Accomplish something for the city now. ♦ Consider all demographics (youth, seniors, disabled, etc.) ♦ Represent the citizens ♦ Listen to what we say we need and want, not what the consultant feels we need. ♦ Create something that is unique to The Colony and will attract tourists. Work session recessed at 7:04 p. m. by President King. Regular board meeting was called to order by President King at 7:21 p. m. Issue #1. (Agenda item #1.0) Comments for the President of the Board. There were no staff reports and the president did not make comments. Issue #2. (Agenda item #1.1) CITIZEN INPUT There was no citizen input. Issue #3. (Agenda item #1.2) Comments and reports from 4A ex-officio board member. Sue Walden stated that the 4A board had narrowed their list of RFP's down to 4. She also recommended that the 4B board get information in regards to the youth council. Morris Seay gave the primary purpose of the youth council as being to ascertain what the desires and needs are for the youth of The Colony. Issue #4. (Agenda item #1.3) Comments and reports for Council liaison. There was no comment at this time. Issue #5. (Agenda item #2.1) Discussion of and appropriate action in regards to the approval of the January 21, 1999, January 28, 1999, February 2, 1999 and February 4, 1999, minutes. A motion to approve the minutes was given by Mrs. Walden, seconded by Mr. Seay. The motion carried. Issue #6 (Agenda #2.2) Discussion of and appropriate action concerning request by Parks and Recreation board for to fund a park in the development of Ridgepoint. Pam Nelson of the Parks and Recreation Board made a presentation to the board for funding of a new park in the Ridgepoint development of The Colony for $500,000 with the possibility of funding coming from a grant along with funding from the Community Development Corporation. If the grant is approved the funding would be divided 50/50 between the grant and the corporation. If the grant is not approved the 4B corporation would fund the project in full. The Colony CDC minutes 2/18/99 Page 2 A motion was made by Mr. Seay to support the project with the amount of funding to be determined later. Motion died for lack of second. A motion was made by Mr. Seay to recommend to the City Council that the 4B Board support the project as outlined, committing up to $500,000 as necessary to fund the new park, seconded by Vicki Briggs. The motion passed. Issue #7 (Agenda #2.3) Discussion of and appropriate action in regards to request from the Library for funds concerning move from present facility to new combined facility of City Hall and Library. Joan Sveinsson of the Library Board made a presentation to the board for funding of $100,000 for the move from their present facility to the new facility, including new shelving, furnishings and relocation costs. It was agreed to determine if the Attorney General's office would approve of expending 46 dollars for Library relocation. A motion was made by Mrs. Walden seconded by Mrs. Briggs to table discussion until after the 4B Board secures a consultant. There was a tie vote, therefore the motion failed. A motion was made by Mrs. Briggs to add the Library needs to the RFP information seconded by Mrs. Walden. Both motion and second were withdrawn. A motion was made by Mr. Goebel to approve funding of $35,971.00 for Library shelving and $11,182.00 for relocation expenses. The motion died for lack of a second. After a further lengthy discussion, no action was taken due to a lack of consensus of the board. Issue #8 (Agenda #2.4) Consideration and appropriate action taken in regards to recommendation to the City Council and scheduling of a public hearing. Pamela Kane made a motion to table consideration of taking action until the March 18, 1999, meeting, seconded by Mr. Goebel. The motion carried. Issue #9 (Agenda #2.5) Consideration in regards to financial reports, cash flow projections, State Comptroller's report of sales tax collections, check register, etc. Gene Ramsey gave the reports. Members of the board accepted the reports as submitted. Issue #10 (Agenda #2.6) Discussion of Wynnewood Peninsula tour. The Colony CDC minutes 2/18/99 Page 3 Mrs. Walden gave the report if weather is permitting, Tim House has set a tour for February 27, 1999. If the weather is bad, the tour will be rescheduled for March 27, 1999. President, Susan King recessed the meeting at 9.48 p. m. The meeting reconvened at 9:57 p. m., also by President King. Issue #11 (Agenda #2.7) Consideration of prioritizing proposals for enhancement of The City of The Colony. The board made a decision to choose RFPs by rating from 1 to 6 and by selection of four firms as finalists. Ratings of the firms with totals of collective board votes were as follows, ♦ Brinkley Sargent Architects - 10 (1St) ♦ Shrickel, Rollins & Associates, Inc. -16 (2"d) ♦ Huitt-Zollars - 24 (3rd tie) ♦ Woolpert - 24 (3rd tie) ♦ Carter & Burgess, Water Technology, & Sports Management Group - 25 ♦ Mesa Design Group - 27 It was agreed to arrange a bus tour to see the facilities by the top four firms. After the tour, the 4B Board will meet with the finalists again and ask them to respond to the issues the 46 Board identified in the work session this evening. Issue #12 (Agenda #2.8) Appointment of a committee to negotiate with representative of selected firms and give report to the Board for any decision to be made. President Susan King appointed the following persons to serve as the negotiation team: ♦ Vicki Briggs - Leader ♦ Don Goebel ♦ Gene Ramsey ♦ Joan Sveinsson ♦ Morris Seay ♦ Pam Nelson ♦ Donna Baggett ♦ Sue Parks Issue #13 (Agenda #2.9) Discussion of arranging a consultant for seminar(s) on 4B procedures and policies. Mr. Ramsey is to give a report at the next regularly scheduled meeting March 18, 1999. The City Council and the 4A Board will be invited to attend this meeting. Issue #14 (Agenda #2.10) Discussion of TEXPOOL investment. The Colony CDC minutes 2/18/99 Page 4 Mr. Ramsey gave a report stating that the 4A Board has requested a grid comparison of TEXPOOL and 1 st State Bank. He will provide the report to the 4B Board. Issue #15 (Agenda #2.11) Consideration and appropriate action in regards to the Parks and Recreation Department improvements to existing parks. Ms. Nelson stated that Parks and recreation board prioritized the list. She said that the Parks department just needs to know if they need to look for funding from other sources. Mrs. Walden made a motion to table discussion until the 4B Board gets a consultant. Seconded by Mr. Goebel, motion carried. Issue #16 (Agenda #3.1) Items of concern to the board. Mrs. Briggs asked if the 4B minutes are given to the City Council. It was indicated that they are. Mrs. Kane directed the record to show that she thought the board was not committing to the $500,000 for the Ridgepoint Park project, but that the 4B board was going to consider funding the project in phases, thus her vote of aye. There being no other business, the meeting was adjourned at 10:20 p. m. by President King. Gen Ramsey, Susan King, Exe utive Director President The Colony C i!; ates 2/18/99 Page 5