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HomeMy WebLinkAbout01/21/1999 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION BOARD MEETING CITY HALL CONFERENCE ROOM JANUARY 21, 1999 President Don Goebel Vice President Morris Seay Treasurer Vicki Briggs Secretary Sue Walden Member Susan King Member Pamela Kane Council Liaison Bernetta Henville-Shannon Absent: Member Rick Manser Guests: Pam Nelson; Parks & Recreation Development Director, Sam Fitzgerald; Lake Parks Manager, and John Sanders; Parks Board Member Staff: Darlene McKelvy, Recording Secretary Gene Ramsey, Economic/Community Development Director The meeting was called to order by President Don Goebel at 7:09 p.m. Lanny Lambert, City Manager, advised the board members that the Open Meetings Law of the state was violated when the staff failed to post the January 14 meetings with representatives of Recreation Development Incorporated. He said he would immediately notify the District Attorney that an inadvertent violation had occurred. He informed the board members that there would be an article in "The Colony Leader" January 22, 1999, regarding this subject. He further advised the board members that while staff had made the mistake, the board members could be held liable for participation in an unlawful act. He urged that they help staff to avoid such violations in the future. Issue #1. (Agenda item #1) Consideration of and appropriate action regarding approval of the minutes of December 3, 1998. There was a motion by Member Susan King to approve the minutes of December 3, 1998. Member Sue Walden seconded the motion. The motion passed. Issue #2. (Agenda item #2) CITIZEN INPUT There was no citizen input. Issue #3. (Agenda item #3) Comments and reports from Council Liaison and 4A ex-officio board member. Member Walden led the board in congratulating Member Susan King and her family in being finalists for The Colony Family of The Year. She also said that the Wynnewood Peninsula tour would be rescheduled with the date of February 27th or an alternate of March 27th. The notice-which will be posted- should include reference of Sue Walden's telephone number, (972) 625-2486, to learn if the excursion would be cancelled in the case of inclement weather. Member Walden gave an update of Economic Development Board activities. Issue #4. (Agenda item #4) Status reports and appropriate action regarding, sales tax collection, tour of Wynnewood Peninsula, annual report to the State Comptroller office, check register, and cash flow projections. A summary was given of the reports. Issue #5. (Agenda item #5) DISCUSSION OF AND APPROPRIATE ACTION REGARDING PROPOSALS FOR ENHANCEMENT OF EXISTING PUBLIC AREAS AND EXPANSION OF FACILITIES TO SERVE THE CITIZENS OF THE COLONY AND TIMELINE. Staff distributed sets of the six proposals that had been received in response to the request for proposals. Gene Ramsey emphasized that the information contained trade sensitive financial information. Ramsey continued by saying that the criteria for selection could not be based exclusively on price. After presentations, the board would be asked to schedule a meeting to determine the three proposals to recommend and the finalist of choice. Deliberations concerning fees would be done in committee with approval vote to be held in an open meeting. It was agreed to meet at 7:00 p.m. in the Council Chambers to hear presentations from six proposals that had been received. Meetings will be posted and open to the public: Thursday, January 28, 1999 Tuesday, February 2, 1999 Thursday, February 4, 1999 Staff will contact those who made proposals and invite them to make 45- minute presentations at 7:00 p.m. and 8:15 p.m. those evenings. 4B board members will be seated at the Council places and their nameplates installed. The Colony CDC minutes 1/21/99 Page 2 All Council members, Parks Board members, media and 4B board members will be notified of the meetings. All meetings will be posted. Issue #6 (Agenda #6) DISCUSSION OF AND APPROPRIATE ACTION CONCERNING ELECTION OF OFFICERS. President Goebel stated he would not seek reelection for the office of president. Member Walden stated she would not seek reelection as secretary. Member Kane nominated member Sue Walden to be President. Member Briggs nominated Susan King to be President. By secret ballot, Susan King was elected as President. Member Briggs nominated Morris Seay to be Vice President. Motion to elect by acclamation was made and seconded. The motion passed. Member Kane was nominated by Vice President Seay to be secretary. Motion to elect by acclimation was made and seconded. The motion passed. Member Briggs was nominated by Member King to be treasurer. Motion to elect by acclimation was made and seconded. The motion passed. Issue 7 (Agenda #7) ITEMS OF CONCERN TO THE BOARD There was discussion of the receptiveness of the City Council to the 413 board making a recommendation concerning consultant for a master plan for application of 4B dollars. Council Liaison Bernetta Henville-Shannon said she felt that the council would be receptive. Information was gathered for business cards for the board members. The meeting was recessed at 8:05 p.m. by President Goebel and reconvened, also by President Goebel, at 8:13 p.m. Issue #8 (Agenda #8) CONSIDERATION OF AND APPROPRIATE ACTION REGARDING THE BOYS AND GIRLS CLUB OF DENTON COUNTY LAND DONATION BY THE CITY OF THE COLONY. There was no discussion of the information included in the members' packets. The Colony CDC minutes 1/21/99 Page 3 Issue #9 (Agenda #9) DISCUSSION OF "ADDITIONS TO THE JUNE 1985... LAKE LEWISVILLE MASTER PLAN. There was discussion of the document included in the members' packets. Sam Fitzgerald distributed "The Colony Lake Parks Water- Related Recreation Use Study." Issue #10 (Agenda #10) DISCUSSION OF AND APPROPRIATE ACTION REGARDING RECREATION DEVELOPMENT LITERATURE AND VIDEO. There was discussion of the proposal which had been made January 14tH Issue #11 (Agenda #11) DISCUSSION OF AND APPROPRIATE ACTION REGARDING EASTVALE PARK. There was discussion of the information included in the members' packets. Issue #12 (Agenda #12) DISCUSSION OF APPROPRIATE ACTION REGARDING THE COLONY HIGH SCHOOL ENTERTAINMENT/ RECREATION COMPLEX PROPOSAL JOINT PROJECT WITH THE STUDENTS OF MRS. MCDANIEL AND MR. SEAY. Vice President Seay explained the project to the board members and discussed the report included in their packets. Issue#13 (Agenda #13) DISCUSSION OF AND APPROPRIATE ACTION REGARDING THE MONTHLY REPORT TO THE CITY MANAGER AND 1999 ECONOMIC/COMMUNITY DEVELOPMENT GOALS. There was discussion of the report as well as the departmental goals Issue #14 (Agenda #14) 1999 TEXAS RECREATION AND PARK SOCIETY ANNUAL INSTITUTE AND TRADESHOW MARCH 2-6 WACO, TEXAS. There was discussion of members attending the tradeshow. Adjournment: The next regular meeting of the CDC will be Thursday, February 18, 1999, at 7:00 p.m. President Goebel adjourned the meeting at 10:00p.m. Gerye Ramsey Don Goebel cutive Director President Ex 7 012199 The Colony CDC minutes 1/21/99 Page 4