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Home My WebLink About12/03/1998 MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION BOARD MEETING CITY HALL CONFERENCE ROOM DECEMBER 3, 1998 A REGULAR SESSION OF The Colony Community Development Corporation (413) Board was called to order at T09 p.m. with the following members present: President Don Goebel Vice President Morris Seay Treasurer Vicki Briggs Secretary Sue Walden Member Susan King Member Rick Manser Absent: Member Pamela Kane Staff. Darlene McKelvy, Recording Secretary Gene Ramsey, Economic/Community Development Director Issue #1. (Agenda item #1) CALL TO ORDER The meeting was called to order by President Goebel at 7:09 p.m. Issue #2. (Agenda item #2) CITIZEN INPUT There was no citizen input. Issue #3. (Agenda item #3) APPROVAL OF MINUTES OF NOVEMBER 19, 1998 Member Vicki Briggs made a motion to approve the minutes of November 19, 1998. Member Sue Walden seconded. The motion passed. Member Rick Manser abstained. Issue #4. (Agenda item #5) DISCUSSION OF TOURING WYNNEWOOD DEVELOPMENT DECEMBER 19 FROM 1-4 PM Member Walden Spoke with Tim House of Matthews Southwest. Mr. House will provide the transportation for the tour. All board members should meet at City Hall around lpm on the 19`x'. An invitation will be sent to the 4A Board Members, City Council and City Manager, Lanny Lambert. Issue #5. (Agenda item #6) DISCUSSION OF SALES TAX COLLECTIONS, FINANCIAL REPORT AND CASH FLOW PROJECTIONS There was discussion of sales tax collections and the finances of the organization. Issue #6 (Agenda #7) 4A UPDATE BY MEMBER WALDEN, STATUS REPORTS REGARDING BUSINESS CARDS AND NAME PLATES Member Walden gave an update on 4A activities. Gene Ramsey said cards & name plates were on order Issue #7 (Agenda #8) ITEMS OF CONCERN TO THE BOARD Member Briggs suggested the need for articles in the "Colony Courier", either quarterly or monthly about the concerns of the community as to the activities of the 4B Board. It was agreed that the 4B Board meetings would be held the third (3) Thursday of each month with additional meetings scheduled as necessary The tentative timeline for the RFP procedure is: December 7, 1998 Council authorization of RFP December 7-17 Direct mail to perspective proposers December 18 & 25 Legal advertisements in The Colony Leader December 20 & 27 Legal advertisements in The Dallas Morning News January 19, 1999 Proposals opened January 21- Feb. 4 Interviews February 4 CDC determines up to 3 finalists & proposee of choice February 15 CDC submits recommendations to council for approval February 15- May 15 Selected firm & CDC gather input from public hearings & meetings with community organizations May 15 Master plan of CDC submitted to council for approval May 15- June 1 Public hearing regarding master plan June Revisions as necessary, resubmitted to council of necessary July 1 Project commences Member King presented materials obtained from a conference she attended that day prior to the meeting for the T.R. A. P. (Texas Recreation and Parks Society) in Arlington from various speakers or "How to Write a Model Request for Qualifications", pertaining to RFP's and also, Member King requested clarification on budget for education. Member Manser announced that the "ice rink" project was moving forward with possible purchase of 35 acres after the 1s' of the year. The site would be East of The Colony High School and would contain four (4) sheets of ice, with a 5,000-seat arena. The complex may also contain a baseball diamond. Issue #8 (Agenda #9) CONSIDERATION OF AND APPROPRIATE ACTION REGARDING BANKING BIDS AND SELECTION OF FINANCIAL INSTITUTIONS FOR 4B FUNDS EFFECTIVE JANUARY 1, 1999 Member Walden made a motion to go with 1s` State Bank as the Financial Institution for 4B funds effective January 1, 1999, and viewed annually. Member King seconded the motion. The motion passed. Issue #9 (Agenda #4) STATUS REPORT REGARDING RFP FOR ENHANCEMENT OF EXISTING PUBLIC AREAS AND EXPANSION OF FACILITIES TO SERVE THE CITIZENS OF THE COLONY President Goebel encouraged the board members to attend the city council meeting December 7at whi h time the RFP will be submitted for consideration. Z5e77 r ,President Goebel adjourned the meeting at 9:10 p.m. 4~Y4Z///I Darlene McKelvy Don Goebel Recording Secretary President