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HomeMy WebLinkAbout06/04/1998 MINUTES OF THE COMMUNITY DEVELOPMENT CORPORATION OF THE CITY OF THE COLONY HELD ON JUNE 4TH, 1998 A REGULAR SESSION OF The Colony Municipal Economic Development Corporation (4B Board) was called to order at 7:10 p.m. with the following members present: Wayne Bullard Member Vicki Briggs Member Sue Walden Member Susan King Member Rick Manser Member Morris Seay Member and with member Goebel absent; however a quorum was established. Also in attendance was Pam Nelson, Director of The Parks & Recreation Dept. of The Colony, and John Sanders, President of the Parks & Recreation Board. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES. None. 3. REVIEW AND CONSIDERATION OF CHANGED TO THE ARTICLES OF INCORPORATION. Member King noted the following changes be made to the Articles of Incorporation - Page 1 Article 4 Section a - add the word "and" between community and economic in the first sentence. Page 3 Article 8 - Per the Attorney General's office, the second sentence must stay as is - At least five (5) must not have a strikethrough. The third sentence must also stay as is with no lines drawn through it. Page 4 first paragraph - Change "for° cause" to "at will" . Remove (three(3) years) and keep two (2) years and remove the strikethrough. Remove the strikethrough from the sentence beginning - If a director of the Councilmember Class shall cease to be a member of the City Council - the strikethrough shall be removed. Member Bullard suggested the sentence beginning - If a director of the Councilmember Class shall cease to be a member of the City Council, - be kept in and brought up as a discussion item in the Work Session with City Council. It was in there to be consistent with other Boards. He added maybe we could suggest a Council Member become a liaison to our Board. Member Seay said they are not members to any other Boards, why should they be on our Board? Member Seay stated the Mayor and Council Member Kovatch were not opposed to taking the sentence out. Members King and Briggs stated they were informed by Council Member Henville-Shannon that Council was opposed to it being taken out. Ms. Nelson also suggested we bring this up as a discussion item with Council as we need to develop a cooperative relationship with the Council. A motion was made by member King to approve the changes to the Articles of Incorporation. The motion was seconded by Member Briggs. Ayes: All members present voted aye. Noes: None 4. REVIEW AND CONSIDERATION OF CHANGES TO THE BYLAWS. General discussion was held on adding "The Colony" to the title of the corporation. Member Walden does not want to add "The Colony" to our name because everyone knows CDC is for The Colony. Ms. Nelson stated "The Colony" should be included in our name for letterhead, correspondence, and just for information. Ms. Nelson stated if the name is to be changed in the bylaws, it also needs to be changed in the Articles of Incorporation, however, we can refer to ourselves as CDC.* 2 • Member Walden wanted "The Colony" left in at the end of our name, she did not want it taken out. Member Bullard made a motion to change the name of the corporation to "The Colony Community Development Corporation". Member King seconded the motion. Ayes: Members King, Seay, Briggs, Bullard, Manser Noes: Member Walden Member King noted the following changes be made to the Bylaws- Article 2 section d - Change for cause to at will. Any other place where "for cause" is should be changed to "at will", and also do this in the contract. Member Walden made a motion to change for cause to at will in Article 2 section 2 of the Bylaws. Member King seconded the motion. Ayes: All members present voted Aye Noes: None 5. REVIEW AND CONSIDERATION OF THE CONTRACT FOR CITY SERVICES. This contract was received from the city attorney. He incorporated it into this draft from another contract so we could see a final document. It is missing dates, and dollar amounts and other things that have not yet been determined such as titles of board director. These can't be filled in until after the Work Session with City Council. Any place MEDC was in the contract will be changed to CDC. Member Bullard made a motion to accept the contract with changes. Member Briggs seconded the motion. Ayes: All members present voted Aye Noes: None 6. REVIEW AND CONSIDERATION OF CHANGES TO THE BUSINESS PLAN. General discussion was made to change the last paragraph in the section titled "The Market" . It was noted that what we may want to develop in The Colony will be market driven and possible duplicates of what other cities offer that are also needed here. We need to say that we will offer better programs or facilities. The last sentence will say - The Corporation plans to invest in projects in order to serve the 24,000 residents in The Colony and another 300,000 residents in Little Elm, Carrollton, West Plano, Frisco, and Lewisville and a potential 4,000,000 in Dallas, Collin and Denton Counties. Member King stated we need to stress to the Council that we have a viable, comprehensive business plan, parks plan, EDC plan, and citizen surveys. This covers a broad spectrum of how we plan to operate. Ms. Nelson added we need to show the council how we plan to conduct business. We need to add a "Method of Operation" to the Business Plan. We need to be consistent with everything we do and have a method for everything that will be done. We need to show how we will prioritize projects. Once the projects take effect, then you can start to utilize consultants. 7. REVIEW AND CONSIDERATION OF THE PROPOSED STRUCTURE AND BUDGET. It was recommended that the Structure and Budget be presented to Council as is. The operations costs are estimates, and could go higher or lower. Our numbers were the same as the 4A's budget on many items. Ms. Nelson says the City "reviews and adjusts" their budget every 6 months and this may be something the 4B Board would want to do. The City looks at what has been spent, and makes adjustments as needed. Then at this point you are held to a bottom line. 3 8. OTHER BUSINESS. Ms. Nelson asked if all Board members had received the memo from Patti Hicks and if they had signed the page showing they had received the memo. If the Board is not comfortable with the memo, they should talk to Patti about it. Two letters have been received in support for the Arts Center. A file will be started for these. Any decision on the building should be from the Parks & Recreation Board and the 4B Board should get involved with the financing.* *413 could possibly get involved with the financing. New Attorney General Handbooks should be ordered. Call Scott Josloffs office to order 10. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:25 p.m. Kat 'y Neal, Recording Secretary Don Goebel, resident