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HomeMy WebLinkAbout05/07/1998 MINUTES OF THE COLONY MUNICIPAL DEVELOPMENT ECONOMIC CORPORATION OF THE CITY OF THE COLONY HELD ON MAY 7TH, 1998 A REGULAR SESSION of The Colony Municipal Development Economic Development Corporation was called to order at 7:12 p.m. with the following Board members present: Don Goebel President Susan King Member Sue Walden Member Morris Seay Member Vicki Briggs Member Rick Manser Member - 7:30 p.m. and with Member Bullard absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF MARCH 19T" AND APRIL 16TH, 1998. A motion was made by Member King to approve the minutes of March 19`x', 1998. Seconded by Member Briggs, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A motion was made by Member Seay to approve the minutes of April 16"', 1998. Seconded by Member Seay, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. R EVIEW AND CONSIDERATION OF ORGANIZATION STRUCTURE AND STAFF CHANGES. Member King stated she would like to see secretarial services added back into Member Bullard's proposal he presented at the previous meeting. This would be a part-time secretary working 15-20 hours per week. Ms. Nelson stated it would be more beneficial to have a secretary assigned to this Board. Ms. Nelson also stated if she could hired an Assistant Director as she proposed in her memo of April 27th, 1998, that person could handle the normal time consuming duties of Parks & Recreation for her freeing her up so she could focus more on the 4B Board. Ms. Nelson further added she does not want to lose her title of Parks & Recreation Director due to politics, adding she would do whatever it tools to get the job done for the 4B Board if she were to become their Director. It was suggested that President Goebel contact either Patti Hicks, City Secretary, or Mayor Watts, to set up a work session with City Council before a formal presentation was made to them to let them know what the Board has been working on and to get their general feelings about the organization structures the Board has been working on. The Board tentatively agreed to the following organization structure: Under the City Manager would be Accounting and 4B/Parks & Recreation Director. Under 4B/Parks & Recreation Director would come an Assistant Parks & Recreation Director, P/T Secretary, and the Library. A formal recommendation will not be made on this item until after a work session has been held. 4. REVIEW AND CONSIDERATION OF CONTRACT FOR CITY SERVICES. General discussion was held on the contract for city services, afterwhich a motion was made by Member Scay to recommend approval of the City Attorney's recommended changes to the contract with the exception of on Page 2 under Article IV - Purpose - the recommended deletion of the first sentence that states "It is expressly understood by the City and MEDC that MEDC reserves and retains the right to hear all appeals of any issues which may arise under this contract". Seconded by member Walden, the motion was approved by the following vote; Ayes: All members present voted aye Noes: None Ms. Nelson was asked to get a clarification from the City Attorney on the deletion of the above sentence. 5. REVIEW AND CONSIDERATION OF BUDGET FOR OPERATIONS. This item was tabled until after a work session is held with City Council. 6. REVIEW AND CONSIDERATION OF CHANGES TO THE ARTICLES OF INCORPORATION. General discussion was held concerning Page 4 the last paragraph of Article 8, fourth sentence, which reads "If a director of the Councilmember Class shall cease to be a member of the City Council, such event shall constitute an automatic resignation as a director and such vacancy shall be filled in the same manner as for other vacancies of the came class". This will be discussed at the work session scheduled to be held with City Council. A motion was made by Member Seay to recommend approval of the changes to the Articles of Incorporation as indicated by the strikethroughs with the additional strikethrough on Page 4 - last paragraph of Article 8, fourth sentence. Seconded by Member Walden, the motion was approved by the following vote: Ayes: Members Walden, Seay, and President Goebel Abstention: Member King and Briggs Noes: Member Manser 7. DISCUSSION OF A BUSINESS PLAN. President Goebel handed out a copy of a business plan that he had found to give the Board members an idea on how to put together a business plan for the Board. A committee was put together to work on a business plan for the Board with the following members to serve on the committee: Members Manser, Seay, and Briggs. At this time, members took a five minute break. 8. NEW BUSINESS. Ms. Nelson asked how many of the Board members would be attending the open house on May 10h. Five of the Board members present stated they would attend plus Member Bullard who was absent at this meeting. Ms. Nelson will get additional copies of the YMCA survey for Board members to hand out to the public who attend the open house. Member Walden stated that back in February she had asked to be a exficio on the 4A Board. She stated the City Attorney had recently stated she could not do this unless the Charter and By-Laws for the 4A Board were changed and she told Mayor Watts to just forget about it. Ms. Nelson stated she needs to let City Secretary Patti Hicks know if she can be on the agenda for the May 21" meeting to go over open meetings, agendas, and Roberts Rules of Order. President Goebel stated to go ahead and notify her that she will be placed on the agenda and as the first item. There being no further business, it was unanimously decided to adjourn nice tin pt 9:35 .m. Beverly No p, Recording Secretary Don Goebel, President