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HomeMy WebLinkAbout04/30/1998 MINUTES OF THE COMMUNITY DEVELOPMENT CORPORATION OF THE CITY OF THE COLONY HELD ON APRIL 30TH, 1998 A REGULAR SESSION OF The Colony Municipal Economic Development Corporation (413 Board) was called to order at 7:50 p.m. with the following members present: Don Goebel President Wayne Bullard Member Vicki Briggs Member Sue Walden Member Susan King Member Rick Manser - 8:15 p.m. Member Morris Seay - 9:00 p.m. Member and with no members absent; thus a quorum was established. Also in attendance was Sam Fitzgerald, Lake Park Manager for Hidden Cove Park. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF MARCH 19TH, APRIL 2ND, & APRIL 9TH, 1998. The minutes of March 19"', 1998 were tabled to the next regular scheduled meeting due to page 2 missing from copies given to Board members. A motion was made by Member King to approve the minutes of April 2" 1, 1998. Seconded by Member Walden, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A motion was made by Member Walden to approve the minutes of April 9`11, 1998. Seconded by Member Briggs, the motion was approved by the following vote: Ayes: Members Briggs, Walden, Bullard, and President Goebel Abstention: Member King Noes: None 3. DISCUSSION OF ORGANIZATIONAL STRUCTURE AND STAFF CHANGES. This item was turned over to Member Bullard. Member Bullard stated he had met with City Manager, Lanny Lambert concerning organizational structure and staff changes, and he had prepared a proposal based on that discussion to present to the Board this evening. A memo from Pam Nelson, Parks & Recreation Director, had also been prepared and handed out to Board members. General discussion was held on both proposals and a copy of both proposals are attached to the minutes. Items of concern the Board had included: a change in title for Ms. Nelson if she became their director, being able to have some input in the hiring of the additional staff that would be working for the Board, and secretarial services being shared by the city. Since Ms. Nelson was not present for this meeting, the Board stated they would like for her to be able to get a copy of Mr. Bullard's proposal and meet with the City Manager regarding this proposal and her own proposal and get back with the Board at the next regular scheduled meeting on May 7`~'. 4. REVIEW AND CONSIDERATION OF BUDGET FOR OPERATIONS. General discussion was held on budget for operations during which Member Bullard asked if he had the Board's permission to send a memo to Mr. Lambert, City Manager, stating the Board is still working on percentages as shown on his proposal as far as personnel is concerned, but the bottom line numbers the Board feels comfortable with. As far as the budget for the remainder of this fiscal year, he would like to get some input from Ms. Nelson as to what she feels would be actual start up fees, and for her to have a chance to review the figures he came up with. Member Manser than made a motion to recommend 2 approval of the proposed budget for operations with the stipulations Member Bullard stated above. Seconded by Member King, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. REVIEW AND CONSIDERATION OF CHANGES TO BY-LAWS. A copy of the proposed amendments to the By-Laws the Board had worked on at a previous meeting were presented to Board for their approval. A motion was then made by Member King to recommend approval of the By-Laws as amended. Discussion followed during which it was noted the name of the Corporation needs to be changed from Quality of Life to Community Development Corporation. A motion was then made by Member Bullard to recommend approval of the By-Laws as amended and with the name change of the corporation from Quality of Life Corporation to Community Development Corporation. Seconded by Member Briggs, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 6. DISCUSSION OF CHANGES TO ARTICLES OF INCORPORATION. At this time members went through the Articles of Incorporation and made some recommended changes, a copy of which are attached to the minutes. Members asked for these changes to be made and presented for their approval at the May 7th Board meeting. 7. DISCUSSION OF BUSINESS PLAN. Members Manser, Bullard, and President Goebel agreed to get some examples of business plans from local cities, the internet, and the Library, and bring back to the next scheduled meeting on May 7t1' for the Board to start reviewing. S. NEW BUSINESS, Member Walden stated she had written letters to those who had attended the Public Hearing held on April 16'11 and made a proposal. Copies of the letters were given to the Recording Secretary to place with the minutes of that meeting. Member Bullard stated the Library Board may be coming before this Board to ask for help with funding of the move to the new City Hall. Member King stated concerning the memo received from Diane Baxter inviting members to the Open House at the new City Hall on May 16th and the request to bring hand outs for the public, she suggested Members hand out copies of the survey from the YMCA. At this time, 10:15 p.m., Member King had to leave the meeting. President Goebel stated he had been asked if Board members wanted their names and phone numbers published on Channel 6. Board members stated they wouldn't mind having their names only posted for now. President Goebel also stated he was looking for a volunteer to go with a member of the 4A Board to Houston on May 8"'. Member Briggs stated she might be able to attend, and President Goebel stated he would be a back up if Member Briggs could not go. Member Bullard asked the Board to review contract changes and to place this item on the May 7"' agenda for approval. Member Manser passed out tickets to Board members for the May 16"' exhibition baseball game. He stated there will be a press conference at noon on May 16t" at Zydeco's and all are invited to attend. There being no further discussion, it was unanimously decided to adjourn the meeting at 10:25 p.m. 3 Beverly Nopp, Re- cording Secretary Don Goebel, President