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HomeMy WebLinkAbout03/19/1998 MINUTES OF THE QUALITY OF LIFE 4B BOARD OF THE CITY OF THE COLONY HELD ON MARCH 19TH, 1998 A REGULAR SESSION of the Board of Directors of The Quality of Life Corporation of The City of The Colony, was called to order at 6:50 p.m. with the following Board members present: Don Goebel President Susan King Member Sue Walden Member Morris Seay Member Wayne Bullard Member Vicki Briggs Member Rick Manser Member and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. Rick Manser left the meeting at 7:00 p.m. to attend a City Council Work Session. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES. A motion was made by Member Manser to approve the minutes of November 18th, 1997. Seconded by Member Bullard, the motion was approved by the following vote: Ayes: Members Bullard, Manser, Walden, Seay and President Goebel Abstention: Members King and Briggs Noes: None A motion was made by Member King to approve the minutes of December 18"', 1997. Seconded by Member Bullard, the motion was approved by the following vote: Ayes: Members Bullard, King, Manser, Seay, Walden, and President Goebel Abstention: Member Briggs Noes: None A motion was made by Member King to approve the minutes of February 3'd, 1998. Seconded by Member Bullard, the motion was approved by the following vote: Ayes: Members Bullard, King, Manser, Seay, Walden, and President Goebel Abstention: Member Briggs Noes: None A motion was made by Member Seay to approve the minutes of February 28th, 1998. Seconded by Member Walden, the motion was approved by the following vote: Ayes: Members Bullard, King, Briggs, Seay, Walden, and President Goebel Abstention: Member Manser Noes: None A motion was made by Member Walden to approve the minutes of February 19th, 1998 with the correction that Don Goebel is President and not Chairman. Seconded by Member Seay, the motion was approved with the noted change by th following vote: Ayes: Members Bullard, King, Briggs, Seay, Walden, and President Goebel Abstention: Member Manser Noes: None A motion was made by Member Bullard to approve the minutes of March 5th, 1998 with the correction that Don Goebel i President not Chairman. Seconded by Member Walden, the motion was approved with the noted change by the followiq vote: Ayes: Members Bullard, King, Briggs, Seay, Walden, and President Goebel Abstention: Member Manser Noes: None At this time Member Manser left the meeting to attend a City Council work session. 3. RECEIVE PRESENTATION FROM BEN CASEY FROM YMCA OF METROPOLITAN DALLAS. This item was turned over to Ben Casey to give his presentation. Mr. Casey started with giving a history of how the YMCA got started. The YMCA provides a wide variety of services that include after school care, preschool programs, senior adult programs, Indian Guide & Princesses, teen programs, and they also have the potential to build recreation facilities. He presented a copy of a sample survey that he suggested the Board might want to use to expand on for The Colony's needs and hand out to citizens to get their input on what they perceive for the needs of the community , adding the YMCA would work together with the Boys & Girls Club as well as the Parks & Recreation Department, and not duplicate programs. Ms. Nelson suggested a meeting be set up with a member of the Senior Citizens, Youth Soccer, Litt League, Youth Football, director of the Boys & Girls Club, the Youth Services Librarian, and Ben Casey prior to the public hearing scheduled for April 16th, and at that time get their input as to information to go on a survey to be handed c to citizens of The Colony. Board members discussed this would fit into the scope of the public hearings they will be holding and the survey could start being handed out at the first hearing. Board members also expressed a desire to take a tour of area YMCA's. After all discussion, members took a 5 minute break. 4. REVIEW AND CONSIDERATION OF TERMS FOR CONTRACT OF SERVICES WITH THE CITY OF THE COLONY. Ms. Nelson handed out a copy of a sample contract from the City of Abilene for the board for their use on ideas and guidance on how to format their own contract. Members went through this sample contract making corrections. Ms. Nelson asked the Board to continue going over the contract and if they have any additional comments to get back to her I March 25th. A rough draft of a contract will then be prepared for the Board's approval at the next regular scheduled meeting. President Goebel also handed out a copy of a revision to the proposal that had been presented to the Board by City Manager Lanny Lambert regarding services for a Director and other employees for the Board. Members discussed President Goebel's proposals at length. A copy is attached to the minutes. 5. CONSIDERATION OF ADDITIONAL PUBLIC HEARING DATES. April 16"' will be the first scheduled public hearing and will be for proposed community development projects. Ms. Nels will do a presentation on a possible facility site selection and Mr. Ben Casey will do a presentation concerning the YMC, and the proposed survey. Member Bullard will be writing down other concerns from the public to be discussed at a late tune. After the public hearing, it was suggested to go back into a regular session and talk about what the next public hearing will be on. Board meetings will be held on the following dates: April 30th - Special Session, May 7th - regular scheduled meeting, May 14th - second public hearing, and May 2 1St - regular scheduled meeting. 6. DEVELOP GOALS AND OBJECTIVES FOR THE CORPORATION. Members were all in favor of tabling this item for another regular scheduled meeting. 7. NEW BUSINESS. President Goebel had the following items of new business: 1) Stated he had been contacted to do a Turco Survey and asked if the 4B Board members would be interested and consider expanding on the proposed survey from YMCA. Board members were not interested at this time. 2) Stated he had received a request from Lorie Hill for use of the old library building when it becomes vacant to use as community theater/arts facility and for 4B Board's assistance. She will be coming to the public hearing on April 16"' with her proposal. 3) Would like to have an accounting of how much money has been spent on behalf of the 4B Board to date. 4) Received a request from a citizen in the area of Augusta Park located behind Stewart Creek Elementary School, with help on problems with kids misusing this area. Ms. Nelson stated this was a problem that should be brought to her attention and not the 4B Board. 5) Stated he would like for City Council to start receiving copies of the 4B Board's minutes once approved, and also stated he would like to start receiving copies of minutes from all the advisory Boards. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:52 p.m. Beverly Nopp, Recording Secretary Don Goebel, President