HomeMy WebLinkAbout02/19/1998
MINUTES OF THE 413 MUNICIPAL ECONOMIC DEVELOPMENT CORPORATION
OF THE CITY OF THE COLONY
HELD ON FEBRUARY 19TH, 1998
k REGULAR SESSION of the 4B Municipal Economic Development Corporation of The City of The Colony, TX., was called to ord
it 7:35 p.m. with the following Board members present:
Don Goebel Chairman
Wayne Bullard Member
Morris Seay Member
Sue Walden Member
Rick Manser Member
Susan King Member
ind with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and
-anny Lambert, City Manager.
L FINAL PLANNING OF BOARD OF DIRECTOR RETREATIWORK SESSION.
Members discussed the final planning for the Retreat/Work Session to be held on Saturday, February 28"'. The final agenda
will be as follows:
9:00 a.m. - Meet at City Hall to board van
9:00-9:15 a.m. - Tour potential development sites
10:15-10:30 a.m. - Agenda overview
10:30-11:00 a.m. - Harry Persaud - to discuss zoning issues on potential facility sites
11:00-12:00 p.m. -Tony Johnston, Finance Director- to discuss: leveraging your financing through bond sales, budgets and
financial statements.
12:00-12:30- Lunch served
12:30-1:30 p.m. - Lanny Lambert
1:30-3:00 p.m. - Scott Joslaw - Attorney Generals Office - to discuss 1/2¢ sales tax laws & regulations
3:00-3:15 p.m. - Break
3:15-6:00 p.m. - Marianne Dunn to speak on: Mission, Charter /By-Law Revision, Corporation Structure, and Goals &
Objectives.
Ms. Nelson will prepare site selection criteria for members to use when they take the tour, and she will provide a weight
system for rating the site selections. On the tour, members will physically drive to each of the sites that were presented by Ci
Manager Lanny Lambert. Those sites are as follows: Centex Property, Wynnewood, Tomlin Property, and JNC Property.
Members will have a chance to see the property and to get a layout of the land.
Chairman Goebel stated Marianne Dunn would be present at the retreat and she is a real good person for ironing out the
wording on items. Ms. Nelson stated Ms. Dunn has a real dynamic personality and is very familiar with where the Board is at
at this point. Chairman Goebel stated he would like for someone from the Board to talk with her before the retreat to let her
know what kind of information the Board would like to receive from her. Members Walden and King stated that between the
two of them they would get with her prior to the retreat.
Z. DISCUSSION AND POSSIBLE ACTION ON PLANNING PUBLIC HEARINGS.
Member Bullard stated he thinks when the public hearings start that each hearing should be on a specific item. He further
mentioned a idea that works well in the corporate environment that is called the "parking lot" idea. An example would be sin(
the meetings are open meetings and devoted to one item, a citizen may ask a question or state a concern about something
unrelated to the subject, write that concern down on a flip chart and towards the end of the meeting, have an open time where
you can go back and address those issues that were written down on the flip chart so the citizens will know they are not being
put off and their items of concern will be addressed also.
Members also discussed publicity and how to get information concerning public hearings to get as many citizens as possible
informed about the hearings. City Manager Lambert suggested holding the hearing in as many strategic areas throughout the
city as possible such as churches and schools. It was also noted to talk to PTA's, and list the hearings on Channel 6. Ms.
Nelson stated we could also publish the hearings in the Fun Times catalog the Parks & Rec. Department sends out to every
household in the Colony. It was also discussed printing flyers and inserting with coupons that are hung on every door in Th(
Colony.
Chairman Goebel asked for a volunteer to spearhead doing the leg work on the cost for flyers and ads, etc. Member Manser
volunteered to do this.
3. DISCUSSION OF POSSIBLE ORGANIZATIONAL STRATEGIES CONCERNING THE OPERATION OF THE 41.
CORPORATION..
At this time, City Manager Lambert handed out a memo he had prepared concerning a proposal to contract services for the
operation of the 4A & 4B Boards. The formal proposal is as follows:
4A & 4B COSTS PROPOSAL
PERSONNEL COST
1 Director $65,000.00
1 Secretary/Clerk $20,000.00
1 Accountant $25,000.00
Employee Benefits $33,000.00
Total Personnel Costs $143,000.00
OPERATIONS
Office Supplies, etc. $2,000.00
Computers, etc. $1,500.00
Phones, etc. $2,500.00
Postage, stationery, etc. $5,000.00
Travel & Training $5,000.00
Office Rental Utilities $6,000.00
TOTAL OPERATIONS $22,000.00
TOTAL PROPOSAL COSTS $165,000.00
The City will pay 20% of the costs = -33,000.00
PROPOSAL COSTS= $132,000.00
Proposal to 4A Board = $66,000/Year
Proposal to 4B Board=$66,000/Year
However, if only one Board chooses to use city services, the city will pay 50% of the costs for a total to 4A/4B of $82,500.00.
Lastly, if 4A does not choose to use city services, we will reduce the Directors salary by $20,000.00, making costs to 413 Board
$72,500.00.
Members discussed this proposal during which Member King suggesting to hold a joint work session with the 4A Board before make
a decision on this proposal.
4. OPEN TIME TO ADDRESS ITEMS OF CONCERN TO THE BOARD MEMBERS.
Member King asked if each of the corporation members could receive a copy of the city's Master Plan and city's Master Par
Plan. She also asked City Manager Lambert if there would be a new member by the time of the retreat on the 28`x'. City
Manager Lambert stated a new member will be voted on at the Monday, February 23rd City Council meeting. Member King
further added that even though it is important to get going on the public hearings, she would like to have a work session witt
the 4A Board, Library Board, and Parks & Recreation Board prior to the public hearings to get their input first.
Chairman Goebel asked if Board members would receive a copy of the agenda in the mail before the next scheduled meeting.
Ms. Nelson stated she would be taking care of that. Chairman Goebel also asked Board members to read the 4A and 4B By-
Laws before the retreat on Saturday, the 28`l'
Member Bullard stated they should pick a name for the Board at the Retreat. He likes the name The 4B Community
Development Corporation.
Member Manser asked what the first public hearings would be on, for instance what types of projects and what kind of
priorities 4B Board will be looking at now as opposed to 2 years ago when survey was held.
Member Seay stated he does not think the Board should meet with the Library Board and Parks & Rec. Board prior to holding
public hearings unless the same opportunity is given to other organizations in The Colony.
Member Walden asked how often the Board would be meeting. Every week or every other week. Chainnan Goebel stated
every other week unless a special session needs to be held also.
'here being no further discussion, it was unanimously decided to adjourn the meeting at 9:35 p.m.
Beverly Nopp, Recording Secretary Don Goebel, Chairman